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Clara Thomas Archives and Special Collections > Services

Services

 

Reference

The Archives welcomes a wide variety of users including

  • university administrators seeking information from records deposited in the University Archives;
  • faculty and students pursuing specific research projects;
  • alumni and the general public.

Users are asked to register as Archives readers, bring photo identification, place coats and bags in the lockers provided, and respect proper care and handling of the materials.

Through the provision of services to these constituencies Archives and Special Collections (ASC) attempts to support the teaching, research, and outreach functions of York University.

Telephone, mail and in-person research inquiries are welcome. Rare books and special collections are catalogued online.

A Guide To Archival Holdings describes the corporate records of York University faculties, departments and organizations and the archives of individuals and private organizations deposited in the Archives up until 31 December 1993. The general descriptions in the Guide to Archival Holdings are supplemented with more detailed box and file lists to facilitate research and retrieval.

Archives staff are pleased to be able to assist researchers with their research projects and to direct them to the relevant finding aids.

The Clara Thomas Archives & Special Collections Faculty and Staff:

The Clara Thomas Archives is located in room 305 of Scott Library on York University’s Keele Campus.

Please direct any comments or questions to staff either by phoning (416) 736-5442 Monday-Friday 10am – 4:30pm or by e-mail.

ASC Faculty and staff can:

  •     Help you identify and locate materials related to your research
  •     Help you read and understand finding aids and guides
  •     Answer questions you have about accessing material and material availability

ASC Faculty and staff will not:

  •     Conduct research on your behalf beyond basic identification and reproduction
  •     Choose a topic on your behalf for an assignment
  •     Select items on your behalf for an assignment

 

Photocopying

Copies are made for private study / research purposes only and not for reproduction or publication without the consent of the copyright owner.

Copying is also dependent on the fragility and format of the material.

Copies cannot be transferred to other individuals or institutions without the written consent of York University Archives and Special Collections.

Copies are currently $0.30/page for letter and legal sized documents and $0.60/page for ledger sized documents (11 x 17″).

Same day service for copying may not be possible, please inquire about the current turnaround time when placing your copy order.

Postage can be arranged for copies to be mailed out (for a fee).

 

Using your own camera

Photographs of archival material can be taken by patrons at no charge, once they have secured permission from an archivist.

 

Digital reproductions

Scans can be made for private study / research purposes only and not for reproduction or publication without the consent of the copyright owner.

Scanning is also dependent on the fragility and format of the material.

Same day service for scanning may not be possible, please inquire about the current turnaround time when placing your order.

For information on current rates, and options of format and resolution, please contact archives staff directly.

 

Audio and visual reproductions

If patrons plan on consulting audiovisual materials in the archives, please provide archives staff with prior notice (3-16 weeks ideal), so that stable access copies can be digitized for use in the reading room.

Reproductions of audio and visual recordings held in the archives can be made for private study / research purposes only and not for reproduction or publication without the consent of the copyright owner.

Same day service for audio-visual materials is not possible, please inquire about the current turnaround time when placing your reproduction order.

Rates for reproduction are dependent on format of recording.

 

Lending

Archival materials can be consulted only in the ASC Reading Room. Some published items from Special Collections may be borrowed through Interlibrary Loan if the recipient institution can provide secure, supervised reading services.

 

Research Funding

The Annual Competition for the Kent Haworth Archival Research Fellowship closes 31 January 2013.

 

For visitors to campus

York University Libraries offer several means of access to the Libraries’ public access computers by guests through Library Guest Accounts.

Temporary accommodation arrangements can be made by contacting CSBO Accommodation & Conference Services directly or, the Executive Learning Centre at the Schulich School of Business.
The Campus Services and Business Operations website has links to information regarding food services on campus; transit, driving directions, and parking information are all readily available.