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Bibliographic Services > Accompanying Material – Sound Recordings

Accompanying Material – Sound Recordings

Questions and Comments to: Stacy Allison-Cassin

Original document prepared by: Doug Adams

Original web document created by: Heather A. Fraser



Table of Locations

Cataloguing Procedures (Monographs)

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Sound recording refers to an audio compact disc, audio DVD or cassette. Please give Stacy Allison-Cassin any monograph which has a vinyl disc (45 or 33 1/3 rpm)

To distinguish between disc formats refer to the document Distinguishing between optical disc formats or consult Stacy Allison-Cassin.

If the compact disc is in a pocket in the book, remove the disc from the pocket and place it in a jewel box.

Note: It is not necessary to create a holdings record for accompanying material.

Table of Locations


Cataloguing Procedures (Monographs)

1. Record in 300 (Physical Description Area), a description of the sound recording. e.g., 300 78 p. : ill. + 1 sound disc (digital ; 4 3/4 in.)

2. Delete any note that implies the sound recording is in a pocket in the book.

3. Add a 593 note which will indicate where the sound recording will be found. Do not use copy numbers in the local 593 note. When adding a copy (copies) to the same location please delete any copy number(s) in the existing local (593) note. Please see the following for the correct form of the note:

Scott Library

Form of 593 note: SCOTT: Compact disc available at SMIL-STOR.


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Frost Library

Form of 593 note: FROST: Compact disc available at FROST-CIRC


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Steacie Library

Form of 593 note: STEACIE: Compact disc available at STEAC-CIRC

3. Call numbers and item types

  • Create a call number for both the book and each accompanying sound recording. The class scheme is LC.
  • The call number must have a |Z followed by the material designation. The designations to be used at the end of the call number are:

Monograph: BOOK

Score: SCORE

Audio compact disc: COMPACT DISC

Audio dvd: DVD

  • The item type for all audio materials that accompany monographs, including audio DVDs, will be AUDCD-14D.
  • The item type for all audio materials that accompany serials, including audio DVDs, will be AUDCD-CLOS.
  • Check with Stacy Allison-Cassin for other audio formats.



General example


Scott Library example:


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Scott Reference example

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Frost Library example:

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Steacie Library example

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4. Barcodes

  • Place the barcodes for the compact discs on the top centre of the front of the jewel box and or the back bottom centre of the cassette case.

5. Flyers and Physical Processing

  • Leave the green “DISK/CD inside” flyer in the book to alert staff in Binding and Labelling. Labels to notify the user about accompanying material will be affixed to the book and to the sound recording.

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Table of Locations

Cataloguing Procedures (Monographs)