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Bibliographic Services > Procedures for Processing Books and Serials Issued on Computer Disks or Compact Discs

Procedures for Processing Books and Serials Issued on Computer Disks or Compact Discs

Procedures for Processing Books and Serials Issued on Computer Disks or Compact Discs

Created: 13/02/97 Updated:2003/01/20 Questions and comments to: hfraser@yorku.ca
Jump to: Cataloguing Issues
Disk Copying Procedures
Processing Procedures
Disk Labelling Procedures
Folder Labelling Procedures

YORKLINE

Procedures for Processing Books and Serials Issued on Computer Disks or Compact Discs

We are receiving more and more books and serials issued on computer disks or compact discs instead of on paper. Here are the procedures to follow for processing them.

Cataloguing Issues

  • The Type for all of these items should be Datafile
  • For serials: if the computer disk format replaces the paper copy (i.e. the serial is no longer issued on paper):

    • Close off the record for the paper copy and create a record for the disk copy
    • Add the appropriate notes to the record for the paper copy indicating the change in format and also on the record for the disk copy indicating the former format

Processing Procedures

1. Obtain one of the storage folders containing a pocket to hold the disk(s) from the Bibliographic Services secretary. If there are not enough pockets or if it/they are not the approriate size, one can be made up in Binding and Labelling as required.

2. Place the barcode on the inside front cover of the folder. Position it in the center about 1/4" from the top. Put the disk(s) in the pocket(s).

3. Request copy of disk(s). (The Bibliographic Services secretary will be responsible for obtaining copies and will store the original disks.) On the printout, indicate whether the disk is for an IBM or a MacIntosh computer. Check the systems requirement note in the copy to determine this information. Consult Heather Fraser or Carol Ohlers if you cannot ascertain the systems requirements.

4. In the case of books, send item to Binding and Labelling in the folder containing the copy of disk(s) and a note that spine labels and labels indicating the presence of the disks(s) or disc(s). are needed for the cover and inside of the item

In the case of serials, send the item back to Serials in the folder containing the copy of disk(s) and a note that spine labels and labels indicating the presence of the disks(s) or disc(s). are needed for the cover and inside of the item


(The following procedures are directed at the person copying the disk(s) and creating the label)

Disk Copying Procedures

As appropriate, follow either
Procedures for Copying Computer Disks : IBM
or Procedures for Copying Computer Disks : MACINTOSH (in-process),

Disk Labelling Procedures

Follow these instructions:
Creating a Label for a Computer Disk

Folder Labelling Procedures

Follow these instructions:
Creating a Label for a Computer Disk/Compact Disc Folder

Jump to:
Cataloguing Issues
Processing Procedures
Disk Copying Procedures
Disk Labelling Procedures