Processing Storage Materials
Prepared by: H. Fraser and L. Gamble
Some materials held in storage at York University Libraries are now arranged
by accession number.
Storage Locations and Codes
|CS-STOR||Scott Central Square Storage – future use||CS|
|HNES-STOR||Health, Nursing and Environmental Studies Storage||HN|
|SCOTT-STOR||Scott Storage (013)||SC|
|STORAGE||off site storage||ST|
Part of this process may involve changing the location from one storage
location to another. Here are the procedures to follow:
Look up the item in Sirsi and go to the EDIT ITEM screen.
Working from the top of the Edit Item screen down, work through the
If the item type is BOOK, look at the existing call number line to
determine the original location.
- SC = SCOTT
- FR = FROST
- ST = STEACIE
- BG = BRONFMAN
When you see the codes SCRE or FRRE or STRE at the end of the call number
please put the material on a truck for packing and transport to SCOTT-STOR
Reference materials will be located at the SCOTT-STOR location
- SCRE = SCOTT-REF
- FRRE = FROST-REF
- STRE = STEACIE-REF
Once you have determined the original location, if necessary change the item
type to: FROST-BOOK or SCOTT-BOOK or STEAC-BOOK as appropriate and change both
the home location AND the current location to the appropriate storage
location e.g: HNES-STOR.
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Once the item type has been verified or changed then modify the call number
by adding the next accession number in your range to the end of the call number:
E.g. GV 1065.22 N49 G36 1994 HN17
It is important to be VERY CAREFUL when assigning accession numbers
to items within your range to ensure that you do not assign the same
accession number to more than one item.
The accession number is comprised of two elements, the two letter code
for the storage location followed immediately, by the appropriate accession
Working with the sequence of accession numbers assigned to your bay:
- Leave a space between the last element in the call number and the start of
the accession number.
- Leave NO SPACES between the two letter code for the storage location and
the accession number.
- E.g. GV 1065.22 N49 G36 1994 HN17
Press enter to update the record you are working on.