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Bibliographic Services > June 2001 Monthly Report

June 2001 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for June 2001

Bibliographic Services catalogued 3,364 titles in June 2001.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble, Mary Slinn and Linda Smith corrected 46 titles and 288 volumes.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATES

Accompanying Material (Non-Sound Compact Discs)

http://info.library.yorku.ca/techserv/acmtnsdk.htm

Accompanying Material – Sound Recordings

http://info.library.yorku.ca/techserv/acmtsr.htm

Procedures for Loading AG-Canada/OCLC records

http://info.library.yorku.ca/techserv/cpldrpt.htm

Procedures for York Theses

http://info.library.yorku.ca/techserv/ythesis.htm

York University Libraries Procedures for Maintaining URLs in Bibliographic Records

http://info.library.yorku.ca/techserv/maintainurls.htm

NEW LINKS

Cataloguing Memorandum: Backlog Project

http://info.library.yorku.ca/techserv/cataloguingbacklogprotocol.htm

Cataloguing Memorandum: Series Treatment

http://info.library.yorku.ca/techserv/seriestreatment.htm

Map Cataloguing Resources

http://info.library.yorku.ca/techserv/mapresources.htm

MEETINGS ATTENDED

Access to Collections Forum

June 27

H. Fraser

Cataloguing Committee

June 13

D. Adams, H. Fraser,

C. Ohlers

IT Training Committee

June 12

H. Fraser

LMC

June 27

H. Fraser, H. Pitka

STAFF

Beverly Smith retired as of July 1.


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

807

522

NOT FOUND

528

142

YR. TO DATE FOUND

953

1,063

YR. TO DATE NOT FOUND

597

311

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

June 2001

YEAR TO DATE

Exported to AG-Canada and OCLC

2,687

4,897

Monographs in Progress

Number:

Waiting to Be Searched 2 shelves

Searched and Waiting to Be Catalogued 34 bays (8 bays are YBP plus 1 bay is gifts moved to storage)

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 186(includes 19 donations)

Titles in progress: 317(includes 0 donations)

NFB titles catalogued: 0(Year to date: 0)

NFB titles searched: 0(Year to date: 0)

Note: SMIL staff input 97 provisional records for the Toronto Public Library donation this month.

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 48

Year to date:131

2. Number of Rush Requests at the In-Process Stage: 170

Year to date: 322

Found 148

Not Found 14

Returned (On-Order) 6

Returned (Already Cat.) 2

Time Spent Locating: 19 hours or 7 min./title (3 people searching requests)

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 416

Year to date: 933

Serials Cataloguing

Titles catalogued: 92

Year to date:130

E-Journals Catalogued

Titles catalogued: 154

Year to date:274

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 94

Year to date:218

Maintaining URLs

Records containing URLs checked: 5,482

Records containing broken links: 25

Year to Date 34

Links repaired: 24

Year to Date 33

Irreparable links: 1

Year to Date 1

URLs deleted: 1

Year to Date 1



ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 77

Year to Date 160

Transfers 12

Year to Date 14

Error Reports 0

Year to Date 0

Withdrawals 8(regular workflow)

Year to Date 17

0 (missing list)

Year to Date 0

Reinstates26

Year to Date 32

Deleted from YL412

Year to Date 727

Deleted from AG-Canada 668

Year to Date 792

Deleted from OCLC 1

Year to Date 1

Linking problems 6

Year to Date 7

Unlinked books linked 9

Year to Date 10

Titles recatalogued 97

Year to date 227

Titles reclassified 153

Year to date 209

B. Authorities

Authority deletions: 3

Year to Date 12

Authority Maintenance on Headings in Bibliographic Records: 94

Year to Date 249

Authority Maintenance on Authority Records: 8

Year to Date 11

New Authority Records Created: 2

Year to Date 2

Authority Records Loaded:200

Year to Date 395



III. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Withdrawnfrom Collection Transfers to Storage Withdrawn from Storage Missing List

BG

BG GOV DOCS

BG REF

FROST

899

76

FROST GOV DOCS

9

SCOTT

36

SCOTT GOV DOCS

1

SCOTT GV

SCOTT H

SCOTT R

SMIL (films)

93

STEACIE

107

289

BOOKS REQUESTED FROM STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

1

Steacie

1

4

Scott

8

14

Journals

1

1

TOTALS

10

20

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copies

Original Disks Year to date

Replacement Disks Copied

Replac. Disks Year to date

3 ½"

1

6

6

10

5 ¼"

0

0

0

0