Access to Collections Forum	June 27	H. Fraser
Cataloguing Committee	June 13	D. Adams, H. Fraser, C. Ohlers
IT Training Committee	June 12	H. Fraser
LMC	June 27	H. Fraser, H. Pitka

STAFF

Beverly Smith retired as of July 1.

BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY	AG-CANADA	OCLC
FOUND	807	522
NOT FOUND	528	142
YR. TO DATE FOUND	953	1,063
YR. TO DATE NOT FOUND	597	311

Records Exported to AG-Canada and OCLC

NO. OF RECORDS	June 2001	YEAR TO DATE
Exported to AG-Canada and OCLC	2,687	4,897

Monographs in Progress

Number:

Waiting to Be Searched 2 shelves

Searched and Waiting to Be Catalogued 34 bays (8 bays are YBP plus 1 bay is gifts moved to storage)

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 186(includes 19 donations)

Titles in progress: 317(includes 0 donations)

NFB titles catalogued: 0(Year to date: 0)

NFB titles searched: 0(Year to date: 0)

Note: SMIL staff input 97 provisional records for the Toronto Public Library donation this month.

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 48

Year to date:131

2. Number of Rush Requests at the In-Process Stage: 170

Year to date: 322

Found 148

Not Found 14

Returned (On-Order) 6

Returned (Already Cat.) 2

Time Spent Locating: 19 hours or 7 min./title (3 people searching requests)

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 416

Year to date: 933

Serials Cataloguing

Titles catalogued: 92

Year to date:130

E-Journals Catalogued

Titles catalogued: 154

Year to date:274

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 94

Year to date:218

Maintaining URLs

Records containing URLs checked: 5,482

Records containing broken links: 25

Year to Date 34

Links repaired: 24

Year to Date 33

Irreparable links: 1

Year to Date 1

URLs deleted: 1

Year to Date 1

ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 77

Year to Date 160

Transfers 12

Year to Date 14

Error Reports 0

Year to Date 0

Withdrawals 8(regular workflow)

Year to Date 17

0 (missing list)

Year to Date 0

Reinstates26

Year to Date 32

Deleted from YL412

Year to Date 727

Deleted from AG-Canada 668

Year to Date 792

Deleted from OCLC 1

Year to Date 1

Linking problems 6

Year to Date 7

Unlinked books linked 9

Year to Date 10

Titles recatalogued 97

Year to date 227

Titles reclassified 153

Year to date 209

B. Authorities

Authority deletions: 3

Year to Date 12

Authority Maintenance on Headings in Bibliographic Records: 94

Year to Date 249

Authority Maintenance on Authority Records: 8

Year to Date 11

New Authority Records Created: 2

Year to Date 2

Authority Records Loaded:200

Year to Date 395

III. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

	Withdrawnfrom Collection	Transfers to Storage	Withdrawn from Storage	Missing List
BG
BG GOV DOCS
BG REF
FROST	899	76
FROST GOV DOCS	9
SCOTT	36
SCOTT GOV DOCS	1
SCOTT GV
SCOTT H
SCOTT R
SMIL (films)	93
STEACIE	107		289

BOOKS REQUESTED FROM STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library	Numbers Requested	Year to date
Frost	0	1
Steacie	1	4
Scott	8	14
Journals	1	1
TOTALS	10	20

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format	Original Disks Copies	Original Disks Year to date	Replacement Disks Copied	Replac. Disks Year to date
3 ½"	1	6	6	10
5 ¼"	0	0	0	0

York University Libraries

June 2001 Monthly Report

CATALOGUE ENHANCEMENT

Monographs in Progress

Searched Twice and No Copy Found 1 bay

A. Bibliographic Records

Library

Format