March 2002 Monthly Report 107
BIBLIOGRAPHIC SERVICES MONTHLY REPORT for March 2002
Bibliographic Services catalogued 2969 titles in March 2002
CATALOGUE ENHANCEMENT
Multivolume Clean-up Project:
Mary Slinn and Linda Smith corrected 10 titles and 45 volumes.
CIHM
We are now up to date with loading MARC records for our CIHM fiche collection. A total of 9111 records were loaded into Yorkline
THE TECHNICAL SERVICES WEB RESOURCES PAGE
NEW LINKS
A new document outlining the procedures for using winCATSS, our SmartPort enhancement has been added to the Procedures manual section of our website. The direct URL to the document is:
http://info.library.yorku.ca/techserv/winCATSS.htm
A new document created by Marcia Salmon, outlining LCRI changes from the latest update was added:
http://info.library.yorku.ca/techserv/lcrichanges.htm
Marcia and Daphne Clunies have worked together to add "York practice" notes to this document.
A new document created by Marcia Salmon, outlining a summary of changes to MARC 21 for Bibliographic and Authority Data from the latest update was added:
http://info.library.yorku.ca/techserv/marc21changes.htm
MEETINGS ATTENDED
|
Access to Collections Forum |
March 27 |
H. Fraser |
|
Archives Appointment Committee |
March 18 |
E. Landon, M. Salmon |
|
Bibliographic Services Appointment Committee |
March 8, 19 |
H. Fraser, M. Slinn |
|
Cataloguing Committee |
March 13 |
D. Adams, H, Fraser, C, Ohlers |
|
LMC |
March 11 |
H. Fraser |
|
Scott 1st Floor Services |
March 6, 20 |
H. Fraser |
|
Web Review Committee |
March 19 |
H. Fraser |
BIBLIOGRAPHIC SERVICES – STATISTICS
I. SEARCHING AND CATALOGUING WORKFLOW
Searching
|
COPY |
AG-CANADA |
OCLC |
|
FOUND |
See SmartPort |
See SmartPort |
|
NOT FOUND |
See SmartPort |
See SmartPort |
|
YR. TO DATE FOUND |
4297 |
3390 |
|
YR. TO DATE NOT FOUND |
2898 |
1016 |
Searching with SmartPort
|
COPY |
AG-CANADA |
OCLC |
LC |
NLC |
U of Alberta |
U of Toronto |
Melvyl |
Laval |
|
FOUND |
91 |
923 |
187 |
144 |
107 |
21 |
40 |
0 |
|
YEAR TO DATE FOUND |
410 |
2282 |
529 |
380 |
390 |
659 |
470 |
4 |
Not found 270
Not found Year to Date 1011
Records Exported to AG-Canada and OCLC
|
NO. OF RECORDS |
March 2002 |
YEAR TO DATE |
|
Exported to AG-Canada and OCLC |
2147 |
24, 999 |
Monographs in Progress
Number:
Waiting to Be Searched 1 1/2 bays
Searched and Waiting to Be Catalogued 45 bays (12 bays are Yankee books)
Searched Once and No Copy Found 1/2 bay
Searched Twice and No Copy Found 0 bays
Visual Materials in Progress
Titles received from SMIL: 57(includes 33 donations)
Titles in progress: 223(includes 0 donations)
NFB titles catalogued: 2(Year to date: 14)
Rush Cataloguing
1. Number of Rush Cataloguing Requests
(Identified at Other Stages): 53
Year to date:703
2. Number of Rush Requests at the In-Process Stage: 454
Year to date: 2354
Found 410
Not Found 16
Returned (On-Order) 23
Returned (Already Cat.) 5
Time Spent Locating: 55 hours or 7 min./title
(3 people searching requests)
Government Documents Cataloguing
Titles catalogued include FR, SC – all formats: 231
Year to date: 2709
Serials Cataloguing
Titles catalogued: 34
Year to date:668
E-Journals Catalogued
Titles catalogued: 246
Year to date:1511
E-Books Catalogued (includes electronic version of York theses)
Titles catalogued: 449
Year to date:6608
Maintaining URLs
Records containing URLs checked: 13, 169
Records containing broken links: 16
Year to Date 184
Links repaired: 10
Year to Date 169
URLs deleted: 6
Year to Date 25
Links to Holdings Problems in Webspirs Databases
|
Database |
No. Reported |
Resolved |
Not Resolved |
Problem |
|
0 |
0 |
0 |
||
|
0 |
0 |
0 |
||
|
TOTAL |
0 |
0 |
0 |
|
|
TOTAL YEAR TO DATE ALL DATABASES |
4 |
0 |
4 |
citatations lacked ISSNs |
ll. CATALOGUE ENHANCEMENT
A. Bibliographic Records
Maintenance on Bib. Records (Corrections) 41
Year to Date 3056
Transfers 75
Year to Date 205
Error Reports 0
Year to Date 0
Withdrawals 259(regular workflow)
Year to Date 1341
0(missing list)
Year to Date 0
Reinstates1
Year to Date 91
Deleted from YL49
Year to Date 2752
Deleted from AG-Canada 0
Year to Date 2239
Deleted from OCLC 0
Year to Date 55
Linking problems 1
Year to Date 21
Unlinked books linked 0
Year to Date 29
Titles recatalogued 34
Year to date 943
Titles reclassified 29
Year to date 820
B. Authorities
Authority deletions: 25
Year to Date 82
Authority Maintenance on Headings in Bibliographic Records: 233
Year to Date 2008
Authority Maintenance on Authority Records: 5
Year to Date 33
New Authority Records Created: 3
Year to Date 20
Authority Records Loaded:477
Year to Date 3600
lll. OTHER
TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS
|
Withdrawn from Collection |
Transfers to Storage |
Withdrawn from Storage |
Missing List |
|
|
BG |
239 |
|||
|
BG REF |
||||
|
FROST |
||||
|
FROST GOV DOCS |
||||
|
SCOTT |
||||
|
SCOTT GOV DOCS |
||||
|
SCOTT REF |
||||
|
SCOTT GV |
||||
|
SCOTT S |
58 |
|||
|
SCOTT T |
572 |
|||
|
SMIL |
||||
|
STEACIE |
BG to STEACIE Transfer Project
|
Month |
Number of Items |
Year to Date |
|
March 2002 |
48 |
48 |
BOOKS REQUESTED FROM STORAGE AND TRANSFERRED BACK TO COLLECTIONS
Library |
Numbers Requested |
Year to date |
|
Frost |
0 |
3 |
|
Steacie |
4 |
29 |
|
Scott |
4 |
54 |
|
Journals |
5 |
21 |
|
TOTALS |
13 |
99 |
NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS
Format |
Original Disks Copied |
Original Disks Year to Date |
Replacement Disks Copied |
Replacement. Disks Year to Date |
|
3 ½" |
1 |
32 |
0 |
10 |
