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Bibliographic Services > September 2001 Monthly Report

September 2001 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for September 2001

Bibliographic Services catalogued 2,854 titles in Month/Year.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Smith corrected 53 titles and 313 volumes

THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATE

The document "Access to Canadian and American University Library Catalogues for Thesis Cataloguing" http://info.library.yorku.ca/techserv/catheses.htm

was updated to add a link to the State University of New York at Albany catalogue

The Acquisitions Resources Page http://info.library.yorku.ca/techserv/acqres.htm

was updated to add a link to a list of selectors and funds http://info.library.yorku.ca/techserv/bibfundlist.xls

COMPUTING

Linda Smith worked with Walter Griffatong from LCS to look at the new In-Process forms

We continue to work on getting SmartPort polices configured and the training planned.

MEETINGS ATTENDED

Bibliographic Services Appointment Committee

September 4;19

H. Fraser, C. Ohlers

Bibliographic Services Departmental Meeting

September 5

All staff

Campbell Organizational Survey Follow Up

September 10

H. Fraser

Cataloguing Committee

September 19

D. Adams, H. Fraser, C. Ohlers

Electronic Resources Group

September 20

H. Fraser

Government Documents Reclassification Group

September 19

J. Anderson, H. Fraser, B. Lowens

LMC

September 24

H. Fraser

PCAC

September 10; 17; 24

H. Fraser

York University Libraries All Staff

September 6

All staff

STAFF

Sally MacDonald completed her 10 weeks of cataloguing for part-time over the summer. We are always sorry to see her go!

BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

667

317

NOT FOUND

382

53

YR. TO DATE FOUND

2962

2618

YR. TO DATE NOT FOUND

2071

830

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

1989

11, 530

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 41 1/2 bays (13 bays are Yankee Books)

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 2 bay

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 71

Year to date:402

2. Number of Rush Requests at the In-Process Stage: 165

Year to date: 757

Found 157

Not Found 5

Returned (On-Order) 1

Returned (Already Cat.) 2

Time Spent Locating: 18 hours or 7 1/2 min./title

(3 people searching requests)

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 165

Year to date: 1648

Serials Cataloguing

Titles catalogued: 33

Year to date:336

E-Journals Catalogued

Titles catalogued: 333

Year to date:757

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 37

Year to date:510

Maintaining URLs

Records containing URLs checked: 5887

Records containing broken links: 41

Year to Date 101

Links repaired: 37

Year to Date 46

Irreparable links: 4

Year to Date 8

URLs deleted: 4

Year to Date 8

ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 41

Year to Date 2206

Transfers 60

Year to Date 91

Error Reports 0

Year to Date 0

Withdrawals 43(regular workflow)

Year to Date 76

0 (missing list)

Year to Date 271

Reinstates1

Year to Date 34

Deleted from YL31

Year to Date 1354

Deleted from AG-Canada 47

Year to Date 1749

Deleted from OCLC 2

Year to Date 11

Linking problems 3

Year to Date 18

Unlinked books linked 4

Year to Date 22

Titles recatalogued 46

Year to date 451

Titles reclassified 36

Year to date 461

B. Authorities

Authority deletions: 0

Year to Date 28

Authority Maintenance on Headings in Bibliographic Records: 27

Year to Date 1454

Authority Maintenance on Authority Records: 0

Year to Date 21

New Authority Records Created: 0

Year to Date 5

Authority Records Loaded:0

Year to Date 1164

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Withdrawn

from Collection

Transfers to Storage

Withdrawn from Storage

Missing List

BG

BG REF

FROST

19

FROST GOV DOCS

SCOTT

1

SCOTT GOV DOCS

19

SCOTT REF

SCOTT GV

SCOTT H

SCOTT R

SMIL

STEACIE

4

BOOKS REQUESTED FROM STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

2

Steacie

2

14

Scott

5

24

Journals

1

10

TOTALS

8

50

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copies

Original Disks Year to date

Replacement Disks Copied

Replac. Disks Year to date

3 ½"

0

15

0

10

5 ¼"

0

0

0

0