BIBLIOGRAPHIC SERVICES MONTHLY REPORT for August 2000

Bibliographic Services catalogued 3,077 titles in August 2000.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:: Mary Slinn and Linda Smith corrected 17 titles and 178 volumes.

UPDATES, NEW LINKS AND TIDBITS FROM THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATE

The Cataloguing Committee Web Page was updated to reflect the change in membership

http://www.library.yorku.ca/ccm/staff/cc/catcom.htm

NEW LINKS

There were no new links added in August

TIDBITS

Bibliographic Services procedures are available on the website. You can browse to see what is there and suggest additions and revisions

http://infodev.library.yorku.ca/depts/biblio/hfraser/techserv/ylproc.htm

MEETINGS ATTENDED

Cataloguing Committee: none held

IT Training Committee: none held

LMC: August 28 H. Fraser

STAFF

Frances Kandaharian retired from Bibliographic Services after many years as a government documents cataloguer

OTHER

An orientation to Bibliographic Services was provided for Patti Ryan, a new reference librarian from Scott Reference.

Daphne Clunies, Linda Gamble, Nancy Hall, Eirene Landon and Heather Fraser planned the curriculum for the eight hours of copy catlaoguing training for Monograph Acquisitions staff. Linda,Daphne and Eirrene assembled an excellent training manual with the assistance of Nancy Hall and Rita Carcasole. The training consisted of an introductory session in PowerPoint followed by three sessions of more detailed explanation and hands on practice.

Training in the process of copy cataloguing was provided for: John Filiccia; Michele Francis, Myrtle Hutchinson, Letty Luke, Donna Munshaw-Sepper, and Susan Stent

Trainers were Daphne Clunies and Eirene Landon. Many thanks to Daphne who stepped in to be a trainer replacing Linda Gamble.

BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY	AG-CANADA	OCLC
FOUND	877	580
NOT FOUND	500	157
YR. TO DATE FOUND	3,355	3,515
YR. TO DATE NOT FOUND	1,779	731

Records Exported to AG-Canada and OCLC

Monographs in Progress

Number:

Waiting to Be Searched 3 ½ bays

Searched and Waiting to Be Catalogued 44 bays

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 112(includes 0 donations)

Titles in progress: 430(includes 0 donations)

NFB titles catalogued: 0(Year to date: 0)

NFB titles searched: 0(Year to date: 0)

Note: SMIL staff input 156 provisional records for items in the Toronto Public Library donation this month.

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 205

Year to date:586

2. Number of Rush Requests at the In-Process Stage: 90

Year to date: 434

Found 83

Not Found 2

Returned (On-Order) 5

Returned (Already Cat.) 0

Time Spent Locating: 10 hours or 7 min./title

(3 people searching requests)

Minimal Level Cataloguing

Type of Record	Number added to Yorkline	Number added Year-to-date
CPC	0	0
GPC	0	0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 45

Year to date: 622

Serials Cataloguing

Titles catalogued: 38

Year to date:197

E-Journals Catalogued

Titles catalogued: 112

Year to date:170

E-Books Catalogued

Titles catalogued: 31

Year to date:149

Maintaining URLs

Records containing URLs checked: 2,797

Year to Date 5,384

Records containing broken links: 42

Year to Date 66

Links repaired: 18

Year to Date 58

URLs redirected: 5

Year to Date 14

Irreparable links: 2

Year to Date 4

URLs deleted: 2

Year to Date 4

Links to Holdings Problems in Webspirs Databases

Database	No. Reported	Resolved	Not Resolved	Problem
MLA	0	0	0
Humanities	0	0	0
TOTAL	0	0	0
TOTAL YEAR TO DATE	2	2	0

ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 54

Year to Date 796

Transfers 9

Year to Date 29

Error Reports 0

Year to Date 0

Withdrawals 4(regular workflow)

Year to Date 96

0 (missing list)

Year to Date 463

Reinstates10

Year to Date 26

Deleted from YL 2,735

Year to Date 7,115

Deleted from AG-Canada 971

Year to Date 3,342

Deleted from OCLC 0

Year to Date 4

Linking problems 1

Year to Date 5

Unlinked books linked 2

Year to Date 8

Titles recatalogued 80

Year to date 296

Titles reclassified 7

Year to date 152

B. Authorities

Authority deletions: 0

Year to Date 12

Authority Maintenance on Headings in Bibliographic Records: 18

Year to Date 142

Authority Maintenance on Authority Records: 0

Year to Date 4

New Authority Records Created: 1

Year to Date 2

Authority Records Loaded:109

Year to Date 540

lll. OTHER

Special Projects

Books Requested from Storage and Transferred Back to Collections

Numbers of Disks Copied for Books with Computer Disks