July 2000 Monthly Report
BIBLIOGRAPHIC SERVICES MONTHLY REPORT for July 2000
Bibliographic Services catalogued 2,632 titles in July 2000.
CATALOGUE ENHANCEMENT
Multivolume Clean-up Project: Linda Gamble and Linda Smith corrected 58 titles and 251 volumes.
Yiddish Cataloguing: The Yiddish cataloguing project is complete.
UPDATES, NEW LINKS AND TIDBITS FROM THE TECHNICAL SERVICES WEB RESOURCES PAGE
UPDATE
The document Bibliographic Services, Monograph Acquisitions, Serials and Electronic Acquisitions – Who does What? has been updated to include the new phone number for Linda Smith.
http://info.library.yorku.ca/techserv/whodoeswhat.htm
NEW LINKS
A new document entitled: Guide to Fixed Field Coding in Yorkline by Format has been added to the Technical Services Web Resources page: http://info.library.yorku.ca/techserv/sirsifixedfields.htm
It is quick reference to fixed field coding in Yorkline with links to the USMARC tag charts via Princeton.
TIDBITS
Check out the link to the document: Typographical errors in databases. It has been added to our webpage under the General Cataloguing Tools category.
http://faculty.quinnipiac.edu/libraries/tballard/typoscomplete.html
MEETINGS ATTENDED
Cataloguing Committee: none held
IT Training Committee: July 4 H. Fraser
LMC: July 24 H. Fraser
STAFF
We were pleased to welcome Veronica Duncan, Sally MacDonald and Jenny 0 back to the department for 10 weeks this summer. They will be working on copy cataloguing.
Linda Smith is a member of the committee looking into the refurbishment of the staff common room
OTHER
Callista Kelly from Carleton University visited the department on July 7 to learn about some of the features of SIRSI. Carleton is looking for a new library automated system and is considering SIRSI along with other vendors.
Loryl MacDonald, the new Adjunct Archivist in Archives and Special Collections had a tour of Bibliographic Services.
BIBLIOGRAPHIC SERVICES – STATISTICS
I. SEARCHING AND CATALOGUING WORKFLOW
Searching
|
COPY |
AG-CANADA |
OCLC |
|
FOUND |
568 |
794 |
|
NOT FOUND |
289 |
102 |
|
YR. TO DATE FOUND |
2,478 |
2,935 |
|
YR. TO DATE NOT FOUND |
1,279 |
574 |
Records Exported to AG-Canada and OCLC
|
NO. OF RECORDS |
July 2000 |
YEAR TO DATE |
|
Exported to AG-Canada and OCLC |
1984 |
6188 |
Monographs in Progress
Number:
Waiting to Be Searched 3 1/2 bays
Searched and Waiting to Be Catalogued 42 bays
Searched Once and No Copy Found 0 bays
Searched Twice and No Copy Found 1 bay
Visual Materials in Progress
Titles received from SMIL: 63(includes 0 donations)
Titles in progress: 355(includes 0 donations)
NFB titles catalogued: 0(Year to date: 0)
NFB titles searched: 0(Year to date: 0)
Note: SMIL staff input 71 provisional records for items in the NFB donation this month. The NFB project is now complete; all titles labelled, barcoded, with records in SIRSI. SMIL will now start processing the Toronto Public Library donation.
Rush Cataloguing
1. Number of Rush Cataloguing Requests
(Identified at Other Stages): 131
Year to date:381
2. Number of Rush Requests at the In-Process Stage: 105
Year to date: 344
Found 98
Not Found 7
Returned (On-Order) 0
Returned (Already Cat.) 0
Time Spent Locating: 10 hours or 8 min./title
(3 people searching requests)
Minimal Level Cataloguing
Type of Record |
Number added to Yorkline |
Number added Year-to-date |
|
CPC |
0 |
0 |
|
GPC |
0 |
0 |
Government Documents Cataloguing
Titles catalogued include FR, SC – all formats: 185
Year to date: 577
Serials Cataloguing
Titles catalogued: 57
Year to date:159
E-Journals Catalogued
Titles catalogued: 40
Year to date:58
E-Books Catalogued
Titles catalogued: 23
Year to date:118
Maintaining URLs
Records containing URLs checked: 2587
Year to Date 2587
Records containing broken links: 5
Year to Date 24
Links repaired: 4
Year to Date 40
URLs redirected: 3
Year to Date 9
Irreparable links: 1
Year to Date 2
URLs deleted: 1
Year to Date 2
Links to Holdings Problems in Webspirs Databases
|
Database |
No. Reported |
Resolved |
Not Resolved |
Problem |
MLA |
1 |
1 |
0 |
No ISSN in bib record |
|
Humanities |
0 |
0 |
0 |
|
|
TOTAL |
1 |
1 |
0 |
|
|
TOTAL YEAR TO DATE |
2 |
2 |
0 |
ll. CATALOGUE ENHANCEMENT
A. Bibliographic Records
Maintenance on Bib. Records (Corrections) 237
Year to Date 742
Transfers 6
Year to Date 20
Error Reports 0
Year to Date 0
Withdrawals 0(regular workflow)
Year to Date 92
224 (missing list)
Year to Date 463
Reinstates7
Year to Date 16
Deleted from YL 2,446
Year to Date 4,380
Deleted from AG-Canada 2,026
Year to Date 2,371
Deleted from OCLC 0
Year to Date 4
Linking problems 2
Year to Date 4
Unlinked books linked 0
Year to Date 6
Titles recatalogued 73
Year to date 216
Titles reclassified 50
Year to date 145
B. Authorities
Authority deletions: 2
Year to Date 12
Authority Maintenance on Headings in Bibliographic Records: 18
Year to Date 124
Authority Maintenance on Authority Records: 4
Year to Date 4
New Authority Records Created: 1
Year to Date 1
Authority Records Loaded:120
Year to Date 431
lll. OTHER
Special Projects
Project |
Withdrawn |
Withdrawn – Year to date |
Transfers To Storage |
Transfers To Storage - Year to date |
Weeded From Storage |
Weeded From Storage Year to Date |
|
Scott G |
0 |
0 |
0 |
0 |
0 |
0 |
|
Scott H |
66 |
914 |
98 |
1,715 |
0 |
0 |
|
Scott R |
1,603 |
1,603 |
0 |
0 |
0 |
0 |
|
Scott Map |
0 |
0 |
0 |
0 |
0 |
0 |
|
Steacie Weeding |
948 |
1,782 |
0 |
0 |
0 |
0 |
|
Frost Weeding |
529 |
2,968 |
0 |
0 |
0 |
0 |
|
Frost Gov Docs |
80 |
80 |
0 |
0 |
0 |
0 |
|
BG Reference |
230 |
230 |
0 |
0 |
0 |
0 |
|
Gov Docs Weeding |
1,250 |
2,237 |
0 |
0 |
0 |
0 |
Books Requested from Storage and Transferred Back to Collections
Library |
Numbers Requested |
Year to date |
|
Frost |
0 |
5 |
|
Steacie |
5 |
10 |
|
Scott |
2 |
8 |
|
Journals |
0 |
2 |
|
TOTALS |
7 |
25 |
Numbers of Disks Copied for Books with Computer Disks
Format |
Original Disks Copies |
Original Disks Year to date |
Replacement Disks Copied |
Replac. Disks Year to date |
|
3 ½" |
4 |
23 |
1 |
0 |
|
5 ¼" |
0 |
0 |
0 |
0 |
