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Bibliographic Services > July 2000 Monthly Report

July 2000 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for July 2000

Bibliographic Services catalogued 2,632 titles in July 2000.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project: Linda Gamble and Linda Smith corrected 58 titles and 251 volumes.

Yiddish Cataloguing: The Yiddish cataloguing project is complete.

UPDATES, NEW LINKS AND TIDBITS FROM THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATE

The document Bibliographic Services, Monograph Acquisitions, Serials and Electronic Acquisitions – Who does What? has been updated to include the new phone number for Linda Smith.

http://info.library.yorku.ca/techserv/whodoeswhat.htm

NEW LINKS

A new document entitled: Guide to Fixed Field Coding in Yorkline by Format has been added to the Technical Services Web Resources page: http://info.library.yorku.ca/techserv/sirsifixedfields.htm

It is quick reference to fixed field coding in Yorkline with links to the USMARC tag charts via Princeton.

TIDBITS

Check out the link to the document: Typographical errors in databases. It has been added to our webpage under the General Cataloguing Tools category.

http://faculty.quinnipiac.edu/libraries/tballard/typoscomplete.html

MEETINGS ATTENDED

Cataloguing Committee: none held

IT Training Committee: July 4 H. Fraser

LMC: July 24 H. Fraser

STAFF

We were pleased to welcome Veronica Duncan, Sally MacDonald and Jenny 0 back to the department for 10 weeks this summer. They will be working on copy cataloguing.

Linda Smith is a member of the committee looking into the refurbishment of the staff common room

OTHER

Callista Kelly from Carleton University visited the department on July 7 to learn about some of the features of SIRSI. Carleton is looking for a new library automated system and is considering SIRSI along with other vendors.

Loryl MacDonald, the new Adjunct Archivist in Archives and Special Collections had a tour of Bibliographic Services.


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

568

794

NOT FOUND

289

102

YR. TO DATE FOUND

2,478

2,935

YR. TO DATE NOT FOUND

1,279

574

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

July 2000

YEAR TO DATE

Exported to AG-Canada and OCLC

1984

6188

Monographs in Progress

Number:

Waiting to Be Searched 3 1/2 bays

Searched and Waiting to Be Catalogued 42 bays

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 63(includes 0 donations)

Titles in progress: 355(includes 0 donations)

NFB titles catalogued: 0(Year to date: 0)

NFB titles searched: 0(Year to date: 0)

Note: SMIL staff input 71 provisional records for items in the NFB donation this month. The NFB project is now complete; all titles labelled, barcoded, with records in SIRSI. SMIL will now start processing the Toronto Public Library donation.


Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 131

Year to date:381

2. Number of Rush Requests at the In-Process Stage: 105

Year to date: 344

Found 98

Not Found 7

Returned (On-Order) 0

Returned (Already Cat.) 0

Time Spent Locating: 10 hours or 8 min./title

(3 people searching requests)

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

0

GPC

0

0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 185

Year to date: 577

Serials Cataloguing

Titles catalogued: 57

Year to date:159

E-Journals Catalogued

Titles catalogued: 40

Year to date:58

E-Books Catalogued

Titles catalogued: 23

Year to date:118

Maintaining URLs

Records containing URLs checked: 2587

Year to Date 2587

Records containing broken links: 5

Year to Date 24

Links repaired: 4

Year to Date 40

URLs redirected: 3

Year to Date 9

Irreparable links: 1

Year to Date 2

URLs deleted: 1

Year to Date 2

Links to Holdings Problems in Webspirs Databases

Database

No. Reported

Resolved

Not Resolved

Problem

MLA

1

1

0

No ISSN in bib record

Humanities

0

0

0

TOTAL

1

1

0

TOTAL YEAR TO DATE

2

2

0


ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 237

Year to Date 742

Transfers 6

Year to Date 20

Error Reports 0

Year to Date 0

Withdrawals 0(regular workflow)

Year to Date 92

224 (missing list)

Year to Date 463

Reinstates7

Year to Date 16

Deleted from YL 2,446

Year to Date 4,380

Deleted from AG-Canada 2,026

Year to Date 2,371

Deleted from OCLC 0

Year to Date 4

Linking problems 2

Year to Date 4

Unlinked books linked 0

Year to Date 6

Titles recatalogued 73

Year to date 216

Titles reclassified 50

Year to date 145

B. Authorities

Authority deletions: 2

Year to Date 12

Authority Maintenance on Headings in Bibliographic Records: 18

Year to Date 124

Authority Maintenance on Authority Records: 4

Year to Date 4

New Authority Records Created: 1

Year to Date 1

Authority Records Loaded:120

Year to Date 431


lll. OTHER

Special Projects

Project

Withdrawn

Withdrawn – Year to date

Transfers To Storage

Transfers To Storage -

Year to date

Weeded From Storage

Weeded From Storage

Year to Date

Scott G

0

0

0

0

0

0

Scott H

66

914

98

1,715

0

0

Scott R

1,603

1,603

0

0

0

0

Scott Map

0

0

0

0

0

0

Steacie Weeding

948

1,782

0

0

0

0

Frost Weeding

529

2,968

0

0

0

0

Frost

Gov Docs

80

80

0

0

0

0

BG

Reference

230

230

0

0

0

0

Gov Docs

Weeding

1,250

2,237

0

0

0

0

Books Requested from Storage and Transferred Back to Collections

Library

Numbers Requested

Year to date

Frost

0

5

Steacie

5

10

Scott

2

8

Journals

0

2

TOTALS

7

25

Numbers of Disks Copied for Books with Computer Disks

Format

Original Disks Copies

Original Disks Year to date

Replacement Disks Copied

Replac. Disks Year to date

3 ½"

4

23

1

0

5 ¼"

0

0

0

0