BIBLIOGRAPHIC SERVICES MONTHLY REPORT FOR June 2000

Bibliographic Services catalogued 3,422 titles in June 2000.

CATALOGUE ENHANCEMENT

A link to a document entitled "Typographical Errors in databases" was recently brought to our attention by a message on the SIRSI Cataloguing Electronic List. The document is broken down into categories of words divided into high, moderate and low probabilities of misspellings. The list of words will be checked against Yorkline and misspellings corrected. The arrival of this document was very timely as it coincided with the arrival of a new tool which can be used to help correct the errors. While on a site visit to Stanford in June (see "Other" section for details) we learned about some software called "Keyboard Express" which can be used to write macros and then map the macros to various key combinations. Stanford uses it a lot to assist in entering some of the repetitive details involved with the serials check-in procedure. It can also be used to assist with various applications in the bibliographic record. After returning from Stanford, a demo version of Keyboard Express was downloaded and tested. Macros were created to correct some of the misspelled words in Yorkline from the aforementioned document. We are happy to have the opportunity to create macros to assist in bibliographic maintenance routines once again. The ability to write and map macros existed in NOTIS and was lost when we migrated to SIRSI. We look forward to enjoying "macro heaven" once again!!

Multivolume Clean-up Project: Linda Gamble, Mary Slinn and Linda Smith corrected 43 titles and 257 volumes.

CIIA Project:

UPDATES, NEW LINKS AND TIDBITS FROM THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATE

A few new libraries were added to our list of libraries which catalogue their theses:

Access to Canadian and American University Library Catalogues for Thesis Cataloguing

http://infodev.library.yorku.ca/depts/biblio/hfraser/techserv/catheses.htm

NEW LINKS

A useful document entitled: "Misspellings in Library Databases" has been added to the General Cataloguing Tools Section of the Technical Services Web Page

http://faculty.quinnipiac.edu/libraries/tballard/typoscomplete.html

TIDBITS

Don't forget to check out the IT Committee Home Page. It is linked in the Miscellaneous Resources section under Workstation Applications. Go to the IT Committee Home Page to check out the latest NT Tip of the Month!

http://info.library.yorku.ca/staff/it/

MEETINGS ATTENDED

Cataloguing Committee: none held

IT Training Committee: June 6 Heather Fraser

LMC: none held

STAFF

Rita Carcasole returned from maternity leave on June 12

OTHER

Heather Fraser accompanied Karen Cassel on a site visit to Stanford University to look at serials check-in procedures and then travelled to San Diego to attend the 2000 NASIG (North American Serials Interest Group) Conference.

The NASIG conference was excellent. The focus of this particular NASIG conference was electronic journals. Almost all of the sessions were related to some aspect of working with electronic journals. Topics included the acquistion, licensing, cataloguing and provision of access to these resources. In listening to the presentations and participating in discussions it was great to discover that we are keeping up with the cataloguing of ejournals and in some cases, are ahead of other institutions. The fact that we were one of the first institutions to develop policies and procedures for cataloguing Internet/electronic resources and begin to actively work with this format has really given us an "edge"! Our electronic journals database was also the subject of envy. A lot of institutions are thinking about developing such a database or have developed simple databases to assist in the management of electronic journals but none that I spoke to were quite as sophisticated the one that was developed by the York Libraries Electronic Journals Working Group.

Eirene Landon reports that our Seneca student, Gerald Estrada, was successful in finding summer employment at the City of Toronto Archives.

BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY	AG-CANADA	OCLC
FOUND	1,123	1,216
NOT FOUND	456	170
YR. TO DATE FOUND	1,910	2,141
YR. TO DATE NOT FOUND	990	472

Records Exported to AG-Canada and OCLC

Monographs in Progress

Number:

Waiting to Be Searched 3 1/2 bays

Searched and Waiting to Be Catalogued 41 bays

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 2 bays

Visual Materials in Progress

Titles received from SMIL: 365(includes 0 donations)

Titles in progress: 337(includes 0 donations)

NFB titles catalogued: 0(Year to date: 0)

NFB titles searched: 0(Year to date: 0)

Note: SMIL staff input 113 provisional records for items in the NFB donation this month.

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 135

Year to date:250

2. Number of Rush Requests at the In-Process Stage: 120

Year to date: 239

Found 112

Not Found 6

Returned (On-Order) 1

Returned (Already Cat.) 1

Time Spent Locating: 10 hours or 8 min./title

(3 people searching requests)

Minimal Level Cataloguing

Type of Record	Number added to Yorkline	Number added Year-to-date
CPC	0	0
GPC	0	0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 198

Year to date: 392

Serials Cataloguing

Titles catalogued: 58

Year to date:102

E-Journals Catalogued

Titles catalogued: 14

Year to date:18

E-Books Catalogued

Titles catalogued: 32

Year to date:95

Maintaining URLs

Records containing URLs checked: 2477

Year to Date 2477

Records containing broken links: 15

Year to Date 19

Links repaired: 15

Year to Date 36

URLs redirected: 2

Year to Date 6

Irreparable links: 0

Year to Date 1

URLs deleted: 2

Year to Date 3

Links to Holdings Problems in Webspirs Databases

Database	No. Reported	Resolved	Not Resolved	Problem
MLA	0	0	0
Humanities	0	0	0
TOTAL	0	0	0
TOTAL YEAR TO DATE	1	1	0

ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records 424

Year to Date 505

Transfers 8

Year to Date 14

Error Reports 0

Year to Date 0

Withdrawals 41(regular workflow)

Year to Date 92

188 (missing list)

Year to Date 239

Reinstates0

Year to Date 9

Deleted from YL1,452

Year to Date 1,934

Deleted from AG-Canada 184

Year to Date 345

Deleted from OCLC 0

Year to Date 4

Linking problems 0

Year to Date 2

Unlinked books linked 5

Year to Date 6

Titles recatalogued 89

Year to date 143

Titles reclassified 46

Year to date 95

B. Authorities

Authority deletions: 4

Year to Date 10

Authority Maintenance on Headings in Bibliographic Records: 84

Year to Date 106

Authority Maintenance on Authority Records: 0

Year to Date 0

New Authority Records Created: 0

Year to Date 0

Authority Records Loaded:243

Year to Date 311

lll. OTHER

Special Projects

Books Requested from Storage and Transferred Back to Collections

Library	Numbers Requested	Year to date
Frost	2	5
Steacie	4	5
Scott	3	6
Journals	0	2
TOTALS	9	18

Numbers of Disks Copied for Books with Computer Disks

Format	Original Disks Copies	Original Disks Year to date	Replacement Disks Copied	Replac. Disks Year to date
3 ½"	1	19	0	0
5 ¼"	0	0	0	0