BIBLIOGRAPHIC SERVICES MONTHLY REPORT for November 2000

Bibliographic Services catalogued 2,775 titles in November 2000.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project: Linda Gamble, Mary Slinn and Linda Smith corrected 34 titles and 370 volumes.

CIIA Project: 3 books were discarded from the CIIA collection and sent to the National Library.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

NEW LINKS

We have now made a link to the electronic version of Canadian Subject Headings from the National Library of Canada

http://www.nlc-bnc.ca/cshweb-bin/search/l=0

MEETINGS ATTENDED

Access to Collections Forum: November 14 H. Fraser

Campbell Organizational Survey Study Group November 15 S. Marijan, H. Pitka

Cataloguing Committee: November 15 D. Adams, H. Fraser

C. Ohlers

IT Training Committee: November 7 H. Fraser

LMC: November 20 H. Fraser

Staff Lounge Renovation November 21 L. Smith

Thesis Working Group November 22 H. Fraser

STAFF

Carol Ohlers attended the Toronto 2000 — Musical Intersections" conference, November 2-4, 2000

Heather Pitka began her new position in Bibliographic Services as Serials Copy Cataloguer on November 6

Savka Marijan's last day in Bibliographic Services was November 30. She begins her new position in Monograph Acquisitions on December 4^th

OTHER

When cataloguing a video this month, Eirene Landon needed the subject heading Asian Canadian women, which was not established in LC or NLC. At Heather Fraser's suggestion, she sent an e-mail to David Farris, the editor of Canadian Subject Headings, with her request. By the next day, there was a reply from David, that he would establish the heading for CSH and that it

would subdivide geographically. He asked if Eirene she had consulted CSH on the

Web and she was happy to tell him she had that it is linked on our Technical Services web page for easy access.

On October 27, Tiffany Wells, a Library Techniques student from Seneca, doing her practical work in SMIL, spent part of the afternoon with Eirene Landon, being shown our cataloguing routines, the Yorkline catalogue and inputting a record, and the cataloguing tools we use, both off-line and on-line. On November 2, she was given another session with members of Bibliographic Services, Monograph Acquisitions and Serials and Electronic Acquisitions and was shown acquisitions routines, on-line searching for cataloguing copy, and physical preparation of books. Our thanks are extended to Susan Stent, Linda Smith and Sandra Smith for giving their time and sharing their expertise.

BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY	AG-CANADA	OCLC
FOUND	812	685
NOT FOUND	444	58
YR. TO DATE FOUND	5,206	5,473
YR. TO DATE NOT FOUND	2,861	941

Records Exported to AG-Canada and OCLC

Monographs in Progress

Number:

Waiting to Be Searched 1/2 bay

Searched and Waiting to Be Catalogued 42 1/2 bays

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 14 (includes 0 donations)

Titles in progress: 377 (includes 0 donations)

NFB titles catalogued: 0 (Year to date: 0)

NFB titles searched: 0 (Year to date: 0)

Note: SMIL staff input 0 provisional records for items in the Toronto Public Library donation this month.

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 105

Year to date: 777

2. Number of Rush Requests at the In-Process Stage: 169

Year to date: 1,148

Found 155

Not Found 5

Returned (On-Order) 4

Returned (Already Cat.) 5

Time Spent Locating: 19 hours or 7 min./title

(3 people searching requests)

Minimal Level Cataloguing

Type of Record	Number added to Yorkline	Number added Year-to-date
CPC	0	0
GPC	0	0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 242

Year to date: 1,272

Serials Cataloguing

Titles catalogued: 77

Year to date: 368

E-Journals Catalogued

Titles catalogued: 41

Year to date: 369

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 49

Year to date: 331

Maintaining URLs

Records containing URLs checked: 3,196

Year to Date 15,717

Records containing broken links: 9

Year to Date 93

Links repaired: 9

Year to Date 85

URLs redirected: 4

Year to Date 36

Irreparable links: 1

Year to Date 7

URLs deleted: 1

Year to Date 7

Links to Holdings Problems in Webspirs Databases

Database	No. Reported	Resolved	Not Resolved	Problem
MLA	0	0	0
Humanities	0	0	0
TOTAL	0	0	0
TOTAL YEAR TO DATE ALL DATABASES	5	2	3

ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 1,537

Year to Date 2,554

Transfers 3

Year to Date 65

Error Reports 0

Year to Date 0

Withdrawals 104 (regular workflow)

Year to Date 392

0 (missing list)

Year to Date 463

Reinstates 12

Year to Date 54

Deleted from YL 152

Year to Date 8,666

Deleted from AG-Canada 961

Year to Date 5,783

Deleted from OCLC 14

Year to Date 18

Linking problems 0

Year to Date 10

Unlinked books linked 0

Year to Date 11

Titles recatalogued 64

Year to date 514

Titles reclassified 23

Year to date 282

B. Authorities

Authority deletions: 12

Year to Date 25

Authority Maintenance on Headings in Bibliographic Records: 50

Year to Date 247

Authority Maintenance on Authority Records: 8

Year to Date 17

New Authority Records Created: 1

Year to Date 3

Authority Records Loaded: 55

Year to Date 1,076

lll. OTHER

Special Projects

Books Requested from Storage and Transferred Back to Collections

Library	Numbers Requested	Year to date
Frost	0	8
Steacie	1	21
Scott	5	24
Journals	7	11
TOTALS	13	64

Numbers of Disks Copied for Books with Computer Disks

Format	Original Disks Copies	Original Disks Year to date	Replacement Disks Copied	Replac. Disks Year to date
3 ½"	1	41	2	4
5 ¼"	0	0	0	0