BIBLIOGRAPHIC SERVICES MONTHLY REPORT FOR APRIL 2003

Bibliographic Services catalogued 4,448 titles in April 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble and Linda Smith corrected 11 titles and 94 volumes.

MEETINGS ATTENDED APRIL 2003

OTHER

The Cataloguer's Desktop product was received from the Library of Congress and installed on workstations in Bibliographic Services and Monograph Acquisitions. Training sessions are being planned by M. Steeves and scheduled in May 2003. Thank youto LCS for developing the installation procedures and to M. Steeves for working with LCS on this task and for installing the product on staff workstations.

All In-Process York theses were assigned an accession number and sent off to the bindery by the end of April 2003 deadline. At the same time, following the revised York theses workflow, the accompanying microfiche were processed and sent through to Scott Microtext . Thank you to Rita Carcasole, Carol Ohlers, Elma Culver and Monika Wieliczko for ensuring the completion of this project!

BIBLIOGRAPHIC SERVICES STATISTICS

1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

Records Exported to AG-Canada and OCLC

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 26 ½ bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found 3/4 bay

Searched Twice and No Copy Found 3/4 bay

Visual Materials in Progress

Titles received from SMIL: 99

Titles in progress: 251

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 46

Year to date: 717

2. Number of Rush Requests at the In-Process Stage: 126

Year to date: 2,932

Found 109

Not Found 6

Returned (On-Order) 8

Returned (Already Cat.) 3

Minimal Level Cataloguing

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 163

Year to date: 2,022

Serials Cataloguing

Titles catalogued: 78

Year to date: 966

E-Journals Catalogued

Titles catalogued: 69

Year to date: 1,985

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 85

Year to date: 974

Maintaining URLs

YORKLINE

Records containing URLs checked: 17, 141

Records containing broken links: not checked in April

Year to Date: 567

Links repaired: 44

Year to Date: 572

URLs deleted: 0

Year to Date: 32

ERESOURCES DATABASE

Records containing URLs checked: 3, 272

Records containing broken links: not checked in April

Year to Date: 12

Links repaired: 0

Year to Date: 10

URLs deleted:

Year to Date: 2

Links to Holdings Problems in Webspirs Databases

38. CATALOGUE ENHANCEMENT

2. Bibliographic Records

Maintenance on Bib. Records (Corrections): 41

Year to Date: 769

Transfers within same library:

Year to Date: 4,561

Transfers between branches:

Year to Date: 1,095

Transfers to storage: 1,254

Year to Date: 8,384

Transfers Regular Workflow: 9

Year to Date: 160

Withdrawals Regular Workflow: 37

Year to Date: 951

Withdrawals Missing List: 0

Year to Date: 542

Withdrawals Lost: 0

Year to Date: 625

Reinstates: 2

Year to Date: 39

Deleted from YL: 75

Year to Date: 2,224

Deleted from AG-Canada: 813

Year to Date: 6,994

Deleted from OCLC: 667

Year to Date: 4,254

Linking problems: 2

Year to Date: 34

Unlinked books linked: 3

Year to Date: 62

Titles recatalogued: 94

Year to date: 1,150

Titles reclassified: 35

Year to date: 477

B. Authorities

Authority deletions: 7

Year to Date: 135

Authority Maintenance on Headings in Bibliographic Records: 37

Year to Date: 3,223

Authority Maintenance on Authority Records: 8

Year to Date: 51

New Authority Records Created: 10

Year to Date: 81

Authority Records Loaded: 321

Year to Date: 3,755

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Bibliographic Services Monthly Report for March 2003

Bibliographic Services Monthly Report for April 2003