BIBLIOGRAPHIC SERVICES MONTHLY REPORT for FEBRUARY 2003

Bibliographic Services catalogued 4,061 titles in February 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble, Mary Slinn and Linda Smith corrected 21 titles and 133 volumes.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

NEW LINKS

A new item was added under OCLC on our "Resources from Library Vendors" page. It is a link to a search form for identifying OCLC Who Codes.

http://www.library.yorku.ca/ccm/Biblio/vendor/index.htm

Three new items were added in the Procedures section:

Cataloguing Memorandum RE: Retaining Subfield |3 in 856 tag – Copy Cataloguing

http://www.library.yorku.ca/ccm/Biblio/catmemos/retain856tagwithsubfield3.htm

Cataloguing Memorandum: Cataloguing CD-ROMS – RULE REVISION

http://www.library.yorku.ca/ccm/Biblio/catmemos/catcd-romrulerev.htm

Adding and Deleting Control Field 006

http://www.library.yorku.ca/ccm/Biblio/procedures/add-remove006.htm

MEETINGS ATTENDED February 2003

STAFF

E. Culver and M. Wielicizko attended the staff development course Dealing with Difficult People on February 18.

OTHER

H. Fraser has been working with D. Fenwick to plan for the global location changes in SIRSI for the move of government documents material from the Business and Government Documents Library to the Scott Library.

New computers for R. Carcasole and S-F Li were installed this month.

BIBLIOGRAPHIC SERVICES STATISTICS

1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

Records Exported to AG-Canada and OCLC

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 32 ½ bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found ½ bay

Searched Twice and No Copy Found ½ bay

Visual Materials in Progress

Titles received from SMIL: 119

Titles in progress: 170

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 78

Year to date: 617

2. Number of Rush Requests at the In-Process Stage: 365

Year to date: 2,532

Found 307

Not Found 26

Returned (On-Order) 26

Returned (Already Cat.) 6

Minimal Level Cataloguing

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 266

Year to date: 1,653

Serials Cataloguing

Titles catalogued: 116

Year to date: 769

E-Journals Catalogued

Titles catalogued: 224

Year to date: 1,788

E-BooksCatalogued (includes electronic version of York theses)

Titles catalogued: 147

Year to date: 778

Maintaining URLs

Records containing URLs checked: 16,243

Records containing broken links: 11

Year to Date: 483

Links repaired: 10

Year to Date: 420

URLs deleted: 0

Year to Date: 31

Links to Holdings Problems in Webspirs Databases

38. CATALOGUE ENHANCEMENT

2. Bibliographic Records

Maintenance on Bib. Records (Corrections): 19

Year to Date: 678

Transfers within same library: 603

Year to Date: 4,520

Transfers between branches: 5

Year to Date: 1,095

Transfers to storage: 266

Year to Date: 6,746

Transfers Regular Workflow: 31

Year to Date: 145

Withdrawals Regular Workflow: 105

Year to Date: 856

Withdrawals Missing List: 0

Year to Date: 542

Withdrawals Lost: 0

Year to Date: 625

Reinstates: 3

Year to Date: 34

Deleted from YL: 97

Year to Date: 1,747

Deleted from AG-Canada: 147

Year to Date: 5,797

Deleted from OCLC: 93

Year to Date: 3,924

Linking problems: 1

Year to Date: 26

Unlinked books linked: 1

Year to Date: 58

Titles recatalogued: 76

Year to date: 980

Titles reclassified: 40

Year to date: 374

B. Authorities

Authority deletions: 0

Year to Date: 125

Authority Maintenance on Headings in Bibliographic Records: 4

Year to Date: 3,165

Authority Maintenance on Authority Records: 1

Year to Date: 43

New Authority Records Created: 9

Year to Date: 71

Authority Records Loaded: 229

Year to Date: 3,102

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Bibliographic Services Monthly Report for February 2003