BIBLIOGRAPHIC SERVICES MONTHLY REPORT for July 2003

Bibliographic Services catalogued 3,235 titles in July 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble and Linda Smith corrected 6 titles and 25 volumes.

Government Documents Move Yorkline Changes:

The former location BG-OVSZ was renamed to SC-GV-OVSZ to reflect the move of the government documents oversize material from the BG Library to the third floor of the Scott Library.

Preparing for the Move of the Business Collection

Using a series of extracts of MARC records based on specific call number ranges from Yorkline provided by Bibliographic Services, D. Fenwick produced the files of call numbers used to generate over 20, 000 labels for the materials that will be transferred from Scott to the new Bronfman Library.

The same extracts based on specific call number ranges will be used at a later date to make the global location and item-type changes in the catalogue

Example:

Video Streaming

M. Salmon and M. Steeves added electronic links in the library catalogue to the records for the first set of videos for which we have licensed access to a digital version as well as the videocassette. In order that these items could be easily identified in the catalogue, the new item-type e-video was created. A keyword search limited to Electronic Video as an itemtype will retrieve them.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATES

Accompanying Material (DVD-ROM)

http://www.library.yorku.ca/ccm/Biblio/procedures/acmtdvdrom.htm

Accompanying Material (Non-Sound Compact Discs)

http://www.library.yorku.ca/ccm/Biblio/procedures/acmtnsdk.htm

NEW LINKS

M. Steeves created a new document outlining procedures for streaming video content from the catalogue

http://www.library.yorku.ca/ccm/Biblio/procedures/evideoproc.htm

COMPUTING

D. Fenwick recompiled WinCATSS, the helper application for SmartPort. The University of Manitoba was added as a source and data for the Bronfman Library was added to the list of locations. H. Fraser and

M. Steeves installed the revised program on workstations in Bibliographic Services and Monograph Acquisitions.

MEETINGS ATTENDED

STAFF

On July 10^th D. Adams, D. Clunies , B. Lowens and M. Salmon attended Kathy Elders presentation Canadian & US Filmmakers at the Margins sponsored by the Staff Development Committee.

OTHER

H. Fraser and M. Steeves met with Daniel Denis in order to offer suggestions and advice on how to produce a coding scheme which would be conducive to creating a search engine for Professor Michael Friendlys Milestones Project (milestones in the history of data visualization). A follow up meeting with Professor Friendly and Daniel Denis to discuss subject access to items in this project was held in late July.

After it came to H. Frasers attention that Merle Steeves did not get an orientation to some areas in the Libraries the following tours were arranged: Resource Sharing, the Frost Library, SMIL, Scott Circulation.

Bibliographic Services and Monograph Acquisitions are pleased to announce that the first human skeleton (plastic model) has been acquired and catalogued for the York Libraries collection. Ernestine can be found

in Yorkline under the title: Human skeleton disarticulated. She was divided in half, packed in foam-lined boxes and sent over to live at the Steacie Science Library where she is used for a biology course. Ernestine is a replacement for Steacie's old and tired "real" skeleton kept in cardboard boxes and never catalogued. We hear that a model of a human brain is being considered next and wonder if it will be the glow in the dark model that looked so interesting in the sales catalogue!

TOURS AND VISITORS

Dorota Laska, a student at the Faculty of Information Science, University of Toronto met with H. Fraser and D. Clunies to discuss film cataloguing. Ms. Laska was gathering data for a class presentation on examining different methods of subject access to a collection of materials about motion pictures.

BIBLIORAPHICSERVICES STATISTICS

1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

Records Exported to AG-Canada and OCLC

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 28 bays (*includes 1 ½ bays of gifts retrieved from storage)

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found 3/4 bay

Searched Twice and No Copy Found ½ bay

Visual Materials in Progress

Titles received from SMIL: 139

Titles in progress: 380

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 52

Year to date: 169

2. Number of Rush Requests at the In-Process Stage: 107

Year to date: 347

Found 85

Not Found 6

Returned (On-Order) 11

Returned (Already Cat.) 5

Minimal Level Cataloguing

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 98

Year to date: 647

Serials Cataloguing

Titles catalogued: 61

Year to date: 267

E-Journals Catalogued

Titles catalogued: 48

Year to date: 190

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 97

Year to date: 501

Maintaining URLs

Records containing URLs checked: 16,476

Records containing broken links: 646

Year to Date: 1,102

Links repaired: 0 (still in progress)

Year to Date: 10

URLs deleted: 0

Year to Date: 0

Maintaining URLs E-Resources Database (not done in July 2003)

Records containing URLs checked: #

Records containing broken links: #

Year to Date: #

Links repaired: #

Year to Date: #

URLs deleted: #

Year to Date: #

38. CATALOGUE ENHANCEMENT

2. Bibliographic Records

Maintenance on Bib. Records (Corrections): 32

Year to Date: 798

Transfers within same library: 9

Year to Date: 460

Transfers between branches: 848

Year to Date: 1,153

Transfers to storage: 806

Year to Date: 4,939

Transfers Regular Workflow: 857

Year to Date: 921

Withdrawals Regular Workflow: 70

Year to Date: 227

Withdrawals Missing List: 0

Year to Date: 0

Withdrawals Lost: 0

Year to Date: 0

Reinstates: 1

Year to Date 29

Deleted from YL: 734

Year to Date: 3,769

Deleted from AG-Canada: 853

Year to Date 2,289

Deleted from OCLC: 1,308

Year to Date : 2,346

Linking problems: 0

Year to Date : 28

Unlinked books linked: 0

Year to Date: 5

Titles recatalogued: 53

Year to date: 273

Titles reclassified: 53

Year to date: 256

B. Authorities

Authority deletions: 10

Year to Date: 28

Authority Maintenance on Headings in Bibliographic Records: 64

Year to Date: 286

Authority Maintenance on Authority Records: 2

Year to Date: 17

New Authority Records Created: 9

Year to Date: 28

Authority Records Loaded: 387

Year to Date: 913

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Bibliographic Services Monthly Report for July 2003

Bibliographic Services Monthly Report for July 2003