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Bibliographic Services > March 2004 Monthly Report

March 2004 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for March 2004

Bibliographic Services catalogued 4,610 titles in March 2004.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Smith corrected 20 titles and 144 volumes.

Yolton Project

H. Pitka catalogued 55 titles in her work on the Yolton Project. 222 items have been processed to date.

STORAGE TRANSFERS

Scott storage transferred to HNES-storage = 846

Frost storage transferred to HNES-storage = 755

Steacie storage transferred to HNES-storage = 5

MEETINGS ATTENDED

Meeting

Date

Who Attended

Access to Collections Forum

March 9

J. Chumakov, H. Fraser,

M. Salmon, M. Steeves

Bibliographic Services Dept. Mtg

not held

not held

Cataloguing Committee

not held

not held

Digital Library Working Group

not held

not held

ERAAT

not held

not held

LMC

March 29

H. Fraser

Web Review

March 2, 30

M. Steeves

STAFF

Monika Wieliczko attended PowerPoint I on March 1 and 2 and PowerPoint II on March 22 and 23.

Monika Wieliczko attended Excel I on March 15 and 16

OTHER

Seneca library techniques student Allice Choi met with H. Fraser on March 10th to hear about workflow and processes in cataloguing for academic libraries. Allice completed a small project to determine whether or not all York University theses have a microfiche copy available.


BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

577

850

147

0

31

10

4

0

0

YEAR TO DATE FOUND

3,642

7,681

1,729

370

436

40

250

10

5

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

3,382

32,802

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 34 bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found 0 bays

Searched Twice and No Copy Found 1 ½ bays

Visual Materials in Progress

Titles received from SMIL: 130

Titles in progress: 197

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 75 Year to date: 619

  1. Number of Rush Requests at the In-Process Stage: 242

Year to date: 1,784

Found 206

Not Found 14

Returned (On-Order) 17

Returned (Already Cat.) 5

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

219

GPC

0

20

YPC

0

20

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 176

Year to date: 1,813

Serials Cataloguing

Titles catalogued: 62

Year to date: 732

E-Journals Catalogued

Titles catalogued: 291

Year to date: 1,711

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 407

Year to date: 1,963

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 40

Year to Date: 1,518

Transfers within same library: 8

Year to Date: 613

Transfers between branches: 7

Year to Date: 1,214

Transfers to storage: 0

Year to Date: 7,535

Transfers Regular Workflow: 22

Year to Date: 1,084

Withdrawals Regular Workflow: 69

Year to Date: 1,272

Withdrawals Missing List: 0

Year to Date: 357

Reinstates: 14

Year to Date: 71

Deleted from YL: 85

Year to Date: 7,473

Deleted fromAG-Canada: 235

Year to Date: 5,540

Deleted from OCLC: 17

Year to Date: 4,824

Linking problems: 14

Year to Date: 80

Unlinked books linked: 6

Year to Date: 33

Titles recatalogued: 32

Year to date: 772

Titles reclassified: 40

Year to date: 477

B. Authorities

Authority deletions: 8

Year to Date: 70

Authority Maintenance on Headings in Bibliographic Records: 867

Year to Date: 6,756

Authority Maintenance on Authority Records: 0

Year to Date: 19

New Authority Records Created: 7

Year to Date: 69

Authority Records Loaded: 521

Year to Date: 4,006

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from

Collection

YTD

Transfer

to

Storage

YTD

Withdrawn

from

Storage

YTD

Missing

List

YTD

BG Ref

124

Bronfman

179

Bronfman Ref

16

Frost

198

3,320

245

1,720

Fr. Gov Docs

904

Fr. Ref

2

132

Fr. Lost

25

Fr. Missing

23

Fr. Data File

2

Scott

29

232

16

Scott Ref

2

492

4,041

Scott Gifts

Scott Gov Docs

22

517

Scott GV

Scott Lost

Scott Map

5

Scott Missing

Scott H

1,619

Scott PQ

21

Scott Q

Scott R

Scott S

Scott T

Scott Ref

CD Rom

SMIL

SMIL (films)

8

SMIL (videos)

31

SMIL (CDs)

10

SMIL

(cassettes)

3

SMIL

(CD Rom)

2

Steacie

438

2,526

161

Steacie Ref

18

996

Steacie Lost

26

Steacie Missing

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

6

Steacie

0

11

Scott

0

41

Journals

0

7

HNES Storage

0

21

Bronfman Storage

0

2

TOTALS

0

88

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

2

22

0

5

Bibliographic Services Monthly Report on March 2004