BIBLIOGRAPHIC SERVICES MONTHLY REPORT for November 2003

Bibliographic Services catalogued 3,519 titles in November 2003 .

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble and Linda Smith corrected 13 titles and 120 volumes.

Yolton Co llection

H. Pitka catalogued 36 titles and added 20 volumes in her work on the Yolton project. To date 127 items have been catalogued from this collection .

THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATES

Cataloguing Memos

http://www.library.yorku.ca/ccm/Biblio/catmemos/index.htm

Cataloguing Study Guides

http://www.library.yorku.ca/ccm/Biblio/catmemos/catstudyg uides.htm

Locations and Item Types in Yorkline

http://www.library.yorku.ca/ccm/Biblio/procedures/itemtyp.htm

NEW LINKS

Sound Recordings Workflow

http://www.library.yorku.ca/ccm/Biblio/procedures/soundrecworkflow/

Series Treatment at York

http://www.library.yorku.ca/ccm/Bibli o/procedures/seriestreatmentatyork/

MEETINGS ATTENDED

STAFF

M. Salmon submitted the following proposal for an LCSH subject heading to the Library of Congress. The heading Mitochondria|xFormation was added to the LC subject authority file on September 25, 2003 with LCCN sh2003010528.

M. Steeves attended a t raining session on the Occupational Health and Safety Act on November 19 ^th and training sessions on both Accident Investigation and Workplace Inspection on November 22 ^nd .

Sally MacDonald completed her 10 weeks of cataloguing on November 11 ^th .

OTHER

M. Salmon and M. Steeves completed entering descriptions for all the remaining issues of the Journal of the Association for Research on Mothering Vol. 1, no. 2 (fall/winter 1999) into the Dspace database.

H. Fraser, M. Salmon and M. Steeves attended a demons tration of a serials analysis tool available from Ulrichs.

All workstations in Bibliographic Services were configured to have the Norton anti-virus software run on a weekly basis.

BIBLIOGRAPHIC SERVICES STATISTICS

1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

Records Exported to AG-Canada and OCLC

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 28 ½ bays

Searched On ce and No Copy Found 0 bays

Searched Once and Partial Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 92

Titles in progress: 185

Rush Cataloguing

1. Number of Rush Cataloguing Req uests

(Identified at Other Stages): 45 Year to date: 439

2. Number of Rush Requests at the In-Process Stage: 171

Year to date: 959

Found 144

Not Found 7

Returned (On-Order) 16

Returned (Already Cat.) 4

Minimal Level Cataloguing

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 136

Year to date: 1,257

Serials Cataloguing

Titles catalogued: 26

Year to date: 492

E-Journals Catalogued

Titles catalogued: 200

Year to date: 839

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 83

Year to date: 1,111

Maintaining URLs

Records containing URLs checked: In Process

Records contai ning broken links: In Process

Year to Date:

Links repaired: In Process

Year to Date:

URLs deleted: In Process

Year to Date:

Maintaining URLs E-Resources Database

Records containing URLs checked: In Process

Records containing broken links: In Pr ocess

Year to Date:

Links repaired: In Process

Year to Date:

URLs deleted: In Process

Year to Date:

38. CATALOGUE ENHANCEMENT

2. Bibliographic Records

Maintenance on Bib. Records (Corrections): 16

Year to Date : 1,356

Transfers within same library: 12

Year to Date: 553

Transfers between branches: 10

Year to Date: 1,195

Transfers to storage: 0

Year to Date: 5,636

Transfers Regular Workflow: 20

Year to Date: 997

Withdrawals Regular Workflow: 62

Year to Date: 599

Withdrawals Missing List: 0

Year to D ate : 357

Withdrawals Lost: 0

Year to Date: 570

Reinstates: 5

Year to Date 52

Deleted from YL: 910

Year to Date : 7,155

Deleted from AG-Canada: 1,249

Year to Date: 4,941

Deleted from OCLC: 718

Year to Date 4,557

Linking problems: 1

Year to Date: 52

Unlinked books linked: 4

Year to Date: 16

Titles recatalogued: 54

Year to date: 581

Titles reclassified: 22

Year to date: 375

B. Authorities

Authority deletions: 0

Year to Date: 55

Authority Maintenance on Headings in Bibliographic Records: 766

Year to Date: 1,745

Authority Maintenance on Authority Records: 0

Year to Date: 19

New Authority Records Created: 4

Year to Date: 48

Authority Records Loaded: 327

Year to Date: 2,425

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Bibliographic Services Monthly Report for November 2003

Bibliographic Services Monthly Report for November 2003