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Bibliographic Services > November 2003 Monthly Report 80

November 2003 Monthly Report 80

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for November 2003

Bibliographic Services catalogued 3,519 titles in November 2003 .

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble and Linda Smith corrected 13 titles and 120 volumes.

Yolton Co llection

H. Pitka catalogued 36 titles and added 20 volumes in her work on the Yolton project. To date 127 items have been catalogued from this collection .

THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATES

Cataloguing Memos

http://www.library.yorku.ca/ccm/Biblio/catmemos/index.htm

Cataloguing Study Guides

http://www.library.yorku.ca/ccm/Biblio/catmemos/catstudyg uides.htm

Locations and Item Types in Yorkline

http://www.library.yorku.ca/ccm/Biblio/procedures/itemtyp.htm

NEW LINKS

Sound Recordings Workflow

http://www.library.yorku.ca/ccm/Biblio/procedures/soundrecworkflow/

Series Treatment at York

http://www.library.yorku.ca/ccm/Bibli o/procedures/seriestreatmentatyork/

MEETINGS ATTENDED

Meetings Attended

Date

Who Attended

Access to Collections Forum

Nov. 11

J. Chumakov, H. Fraser, M.Salmon, M. Steeves

Bibliographic Services Dept. Mtg

Nov. 27

ALL

Cataloguing Committee

Nov. 11

D. Adams, H.Fraser, M. Salmon, M. Steeves

Digital Library Working Group

Nov. 18

H. Fraser, M. Steeves

Librarians Group

Nov. 27

J. Chumakov, H. Fraser, M.Salmon, M. Steeves

LMC

Nov. 24

H. Fraser

PCAC

Nov. 10, 17

H. Fraser

Storage Meeting

Nov. 7, 13

H. Fraser

Web Review

Nov. 18

M. Steeves

STAFF

M. Salmon submitted the following proposal for an LCSH subject heading to the Library of Congress. The heading Mitochondria|xFormation was added to the LC subject authority file on September 25, 2003 with LCCN sh2003010528.

M. Steeves attended a t raining session on the Occupational Health and Safety Act on November 19 th and training sessions on both Accident Investigation and Workplace Inspection on November 22 nd .

Sally MacDonald completed her 10 weeks of cataloguing on November 11 th .

OTHER

M. Salmon and M. Steeves completed entering descriptions for all the remaining issues of the Journal of the Association for Research on Mothering Vol. 1, no. 2 (fall/winter 1999) into the Dspace database.

H. Fraser, M. Salmon and M. Steeves attended a demons tration of a serials analysis tool available from Ulrichs.

All workstations in Bibliographic Services were configured to have the Norton anti-virus software run on a weekly basis.

BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

416

562

158

55

49

8

11

0

0

YEAR TO DATE FOUND

2,099

4,739

1,308

358

343

27

235

10

5

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

3,046

21,767

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 28 ½ bays

Searched On ce and No Copy Found 0 bays

Searched Once and Partial Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 92

Titles in progress: 185

Rush Cataloguing

  1. Number of Rush Cataloguing Req uests

(Identified at Other Stages): 45 Year to date: 439

  1. Number of Rush Requests at the In-Process Stage: 171

Year to date: 959

Found 144

Not Found 7

Returned (On-Order) 16

Returned (Already Cat.) 4

Minimal Level Cataloguing

Type of Record

Numb er added to Yorkline

Number added Year-to-date

CPC

0

219

GPC

0

20

YPC

0

20

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 136

Year to date: 1,257

Serials Cataloguing

Titles catalogued: 26

Year to date: 492

E-Journals Catalogued

Titles catalogued: 200

Year to date: 839

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 83

Year to date: 1,111

Maintaining URLs

Records containing URLs checked: In Process

Records contai ning broken links: In Process

Year to Date:

Links repaired: In Process

Year to Date:

URLs deleted: In Process

Year to Date:

Maintaining URLs E-Resources Database

Records containing URLs checked: In Process

Records containing broken links: In Pr ocess

Year to Date:

Links repaired: In Process

Year to Date:

URLs deleted: In Process

Year to Date:

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 16

Year to Date : 1,356

Transfers within same library: 12

Year to Date: 553

Transfers between branches: 10

Year to Date: 1,195

Transfers to storage: 0

Year to Date: 5,636

Transfers Regular Workflow: 20

Year to Date: 997

Withdrawals Regular Workflow: 62

Year to Date: 599

Withdrawals Missing List: 0

Year to D ate : 357

Withdrawals Lost: 0

Year to Date: 570

Reinstates: 5

Year to Date 52

Deleted from YL: 910

Year to Date : 7,155

Deleted from AG-Canada: 1,249

Year to Date: 4,941

Deleted from OCLC: 718

Year to Date 4,557

Linking problems: 1

Year to Date: 52

Unlinked books linked: 4

Year to Date: 16

Titles recatalogued: 54

Year to date: 581

Titles reclassified: 22

Year to date: 375

B. Authorities

Authority deletions: 0

Year to Date: 55

Authority Maintenance on Headings in Bibliographic Records: 766

Year to Date: 1,745

Authority Maintenance on Authority Records: 0

Year to Date: 19

New Authority Records Created: 4

Year to Date: 48

Authority Records Loaded: 327

Year to Date: 2,425

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from

Collection

YTD

Transfer

to

Storage

YTD

Withdrawn from

Storage

YTD

Missing

List

YTD

BG Ref

124

Bronfman

7

Frost

5

2,639

1,457

25

Fr. Gov Docs

24

900

Fr. Ref

31

84

Fr. Lost

25

Fr. Missing

23

Fr. Data File

1

Scott

1

145

171

Scott Ref

477

4,041

Scott Gifts

Scott Gov Docs

495

Scott GV

Scott Lost

Scott Map

5

Scott Missing

Scott H

1,619

Scott PQ

21

Scott Q

Scott R

Scott S

Scott T

Scott Ref

CD Rom

SMIL

SMIL (films)

2

SMIL (videos)

31

SMIL (CDs)

10

SMIL (cassettes)

3

SMIL (CD Rom)

1

St eacie

1

421

977

2,526

161

Steacie Ref

4

996

Steacie Lost

26

Steacie Missing

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

4

Steacie

0

11

Scott

10

28

Journals

0

6

HNES Storage

2

2

Bronfman Storage

2

2

TOTALS

14

53

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Form at

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

1

15

0

4

Bibliographic Services Monthly Report for November 2003

Bibliographic Services Monthly Report for November 2003