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Bibliographic Services > September 2003 Monthly Report

September 2003 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for October 2003

Bibliographic Services catalogued 4,164 titles in October 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble and Linda Smith corrected 33 titles and 177 volumes.

Bronfman Move and Catalogue Changes

Using files of MARC records extracted from Yorkline based on ranges of call numbers, Bib. Services worked with D. Fenwick to flip 23, 451 items from SCOTT & SCOTT-BOOK to BRONFMAN and BRONF-BOOK.

MEETINGS ATTENDED

Access to Collections Forum

October 7

J. Chumakov, H. Fraser,

C. Ohlers, M. Salmon,

M. Steeves

Bibliographic Services Dept. Mtg

October 30

All

Eresources Administration and Advisory Team (ERAAT)

October 21

H. Fraser

LMC

October 27

H. Fraser

Merit Award Committee

October 20, 21, 22

M. Salmon, M. Steeves

PCAC

October 27

H. Fraser

Web Review Committee

October 14

M. Steeves

STAFF

On October 1, John Fileccia joined the department as a copy cataloguer for Serials.

OTHER

On October 24th Daniel Boivin and Sylvain Robichaud of OCLC-Canada met with H. Fraser to discuss the services OCLC is providing to us.

H. Fraser has been working with D. Fenwick and his staff to configure new Z39.50 targets for SmartPort.

BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

494

655

246

14

70

4

1

0

0

YEAR TO DATE FOUND

1,683

4,177

1,150

303

294

19

224

10

5

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

2,429

18,721

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 30 ½ bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found 0 bays

Searched Twice and No Copy Found 3/4 bay

Visual Materials in Progress

Titles received from SMIL: 96

Titles in progress: 250

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 46 Year to date: 394

  1. Number of Rush Requests at the In-Process Stage: 201

Year to date: 788

Found 174

Not Found 9

Returned (On-Order) 16

Returned (Already Cat.) 2

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

219

GPC

0

20

YPC

0

20

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 184

Year to date: 1,121

Serials Cataloguing

Titles catalogued: 84

Year to date: 466

E-Journals Catalogued

Titles catalogued: 300

Year to date: 639

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 329

Year to date: 1,028

Maintaining URLs

Records containing URLs checked: In Process

Records containing broken links: In Process

Year to Date:

Links repaired: In Process

Year to Date:

URLs deleted: In Process

Year to Date:

Maintaining URLs E-Resources Database

Records containing URLs checked: In Process

Records containing broken links: In Process

Year to Date:

Links repaired: In Process

Year to Date:

URLs deleted: In Process

Year to Date:

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 206

Year to Date: 1,340

Transfers within same library: 9

Year to Date: 541

Transfers between branches: 0

Year to Date: 1,185

Transfers to storage: 0

Year to Date: 5,636

Transfers Regular Workflow: 11

Year to Date: 977

Withdrawals Regular Workflow: 95

Year to Date: 537

Withdrawals Missing List: 161

Year to Date: 357

Withdrawals Lost: 26

Year to Date: 570

Reinstates: 10

Year to Date: 47

Deleted from YL: 1,506

Year to Date: 6,245

Deleted from AG-Canada: 671

Year to Date: 3,692

Deleted from OCLC: 449

Year to Date: 3,839

Linking problems: 16

Year to Date: 51

Unlinked books linked: 5

Year to Date: 12

Titles recatalogued: 106

Year to date: 527

Titles reclassified: 33

Year to date: 353

B. Authorities

Authority deletions: 18

Year to Date: 55

Authority Maintenance on Headings in Bibliographic Records: 663

Year to Date: 979

Authority Maintenance on Authority Records: 0

Year to Date: 19

New Authority Records Created: 4

Year to Date: 44

Authority Records Loaded: 556

Year to Date: 2,098

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from

Collection

YTD

Transfer

to

Storage

YTD

Withdrawn

from

Storage

YTD

Missing

List

YTD

BG Ref

124

Bronfman

7

7

Frost

17

2,634

1,457

25

Fr. Gov Docs

876

Fr. Ref

33

53

Fr. Lost

25

Fr. Missing

23

Fr. Data File

1

Scott

21

144

171

Scott Ref

1

477

4,041

Scott Gifts

Scott Gov Docs

495

Scott GV

Scott Lost

Scott Map

5

Scott Missing

Scott H

1,619

Scott PQ

21

Scott Q

Scott R

Scott S

Scott T

Scott Ref

CD Rom

SMIL

SMIL (films)

2

SMIL (videos)

9

31

SMIL (CDs)

1

10

SMIL (cassettes)

3

SMIL (CD Rom)

1

Steacie

18

420

1,549

1,549

161

161

Steacie Ref

4

996

Steacie Lost

26

26

Steacie Missing

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

1

4

Steacie

1

11

Scott

5

18

Journals

1

6

TOTALS

8

39

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

0

14

0

4

Bibliographic Services Monthly Report for October 2003

Bibliographic Services Monthly Report for October 2003