GENERAL POLICIES FOR CATALOGUING ELECTRONIC/INTERNET RESOURCES
Minimal level vs Full level cataloguing
Minimal level cataloguing:
Minimal level records will be created when cataloguing original titles within large collections of electronic resources such as : Academic Press and JSTOR. In instances where York also owns the title in print, the electronic/Internet version will be treated as an added copy using the appropriate call number, location and item type.
Minimal level records will be created for electronic/Internet resources which are free with a print subscription in instances where the title of the Internet version differs from the print copy. In instances where the Internet version is the same as the print version, the electronic/Internet version will be treated as an added copy using the appropriate call number, location and item type.
Added (electronic) copies will be created for titles which we own in hard copy.
Full level cataloguing:
Full level records will be created for other types of electronic resources
Searching for copy
Have item searched in AG-Canada and/or OCLC
When creating a record for an original electronic/Internet resource select the format appropriate to the most significant aspect of the content rather than the physical form. Therefore use the:
MARC format for electronic books including government documents
and use the:
SERIAL format for ejournals including government documents.
Since the 008 in neither the MARC nor the SERIAL format contains information relevant to the computer file aspects of electronic resources. This information gets coded in the 006 (Fixed Field – Additional Material Characteristics)
SIRSI Item types
Item types for electronic resources are based on existing item types and will be created as necessary. Examples:
E-BOOK for an electronic monograph
E-GOV-DOC for an electronic government document
E-INDEX for an electronic periodical index
E-MAP for an electronic map
EJOURNAL (which had already been established) is an exception to this new rule for item types
Call number/Class scheme
All call numbers for electronic resources will be ELECTRONIC
The class scheme will be either TEXT or TEXTPER
Add only ONE such call number to a record.
The location for ALL electronic resources is INTERNET
No holdings information will be given for electronic resources that are issued as serials
No date catalogued will be given. York holdings for electronic resources will not be reported to AG-Canada or OCLC.