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Bibliographic Services > MARC-Coding for E-Resources

MARC-Coding for E-Resources

MARC Coding

(R) = Repeatable // (NR) = Non-repeatable

Fixed Fields

A complete guide to the values used in the Fixed Fields of the MARC and SERIALS formats can be found in the General Cataloguing Tools Section of the Technical Services Web Page. Click on the MARC Standards link. As a “quick” reference however:

Enc_Lvl (Encoding Level) 008

  • use 7 for minimal level records
  • use blank for full level records

Since we use either the MARC or SERIAL format in cataloguing most electronic resources, the File Type must be coded in the 006 (Fixed Field – Additional Material Characteristics).

FileTyp (File Type) 006

  • a Numeric data
  • b Computer program
  • c Representational – Pictorial or graphic information that can be manipulated in conjunction with other types of files to produce graphic patterns that can be used to interpret and give meaning to the information.
  • d Document
  • e Bibliographic data
  • f Font
  • g Game
  • h Sound
  • i Interactive multimedia
  • j Online system or service
  • m Combination
  • u Unknown
  • z Other

006 (Fixed Field – Additional Material Characteristics)

The 006 is an additional fixed field used to code information pertaining to aspect(s) of the resource not contained in the 008 for the format used to catalogue it. In this case, the 006 is used to code information pertaining to the computer file part of the electronic resource. can ONLY be added at the point of creating a new title. When creating a new title in SIRSI the 006 can be selected on the FIRST screen. It is located in the same part of the record as the option for selecting the format. The most important element coded here is the FileType.

007 (Fixed Field – Physical Description – Computer File)

This data element gets coded in with the variable fields. There are thirteen positions. The first one is ALWAYS ‘c’ for computer file. For internet resources, the next position is the only one necessary and it is almost always ‘r’ for remote. Consult the appropriate volume of the MARC21 Bibliographic Format for complete information.

500 Source of Title Note (R)

This is a required note for minimal level and full level electronic/Intenet resources records. It is used to specify where the form of the title used as the title proper was obtained.

Examples:

500: :| aTitle from title screen

500: :| aTitle supplied by cataloguer

530 Additional Physical Forms Available (R)

Since this note ends with a URL, please DO NOT end it with any punctuation as the punctuation could be incorrectly interpreted as being part of the URL. In order to maintain consistency of form in York Libraries cataloguing records for electronic resources, please use the form of 530 note(s) used in the following examples. If notes used in copy differ, please edit to match the notes below . If you cannot find a note to match the example you have, please see Heather Fraser in Bibliographic Services or Theresa Quigley-Jones in Law Library Cataloguing.

Examples:

Added copy to print version

530: :| aAlso available on the Internet. MODE OF ACCESS via web browser by entering the following URL: http://www.hc-sc.gc.ca/hpb/drugs/

No longer issued in print

530: :| aFinal print issue autumn 1996. CURRENT issues ONLY available on the Internet. MODE OF ACCESS via web browser by entering the following URL: http://www.fofa.concordia.ca/cec/contact.html

538 Mode of Access (R)

This note is required for electronic resources.

In order to maintain consistency of form in York Libraries cataloguing records for electronic resources, please use the form of 538 note used in the following example. If notes used in copy differ, please edit to match the notes below . If you cannot find a note to match the example you have, please see Heather Fraser in Bibliographic Services or Theresa Quigley-Jones in Law Library Cataloguing.

Example:

538: :| aAvailable on the Internet. MODE OF ACCESS via web browser by entering the following URL: http://www.hti.umich.edu/english/oec/

Since this note ends with a URL, please DO NOT end it with any punctuation as the punctuation could be incorrectly interpreted as being part of the URL.

538 System Requirements (R)

For files available by remote access, this note is used to specify any special program required for use with the file. It begins with the words: System requirements. This note is not required.

Example:

538: :| aSystem requirements: Adobe Acrobat Reader

856 Electronic Access and Location (R)

Required for electronic resources. This tag contains the information required to identify and retrieve an electronic resource

Indicator 1: Access Method

The most common values follow, 4 HTTP will be the one used most often.

0- Email: indicates that access to the electronic resource is through electronic mail

1- FTP: indicates that access to the electronic resource is through File Transfer Protocol

2- Remote login (Telnet): indicates that access to the electronic resource is through remote login

3- Dial-up: indicates that access to the electronic resource is through a conventional telephone line

4- HTTP: indicates that access to the electronic resource is via a web browser through HyperText Transfer Protocol

7- Method specified in subfield $2

Indicator 2: Blank

Subfield Codes

|u URL. Uniform Resource Locator: contains the data which makes the electronic link work. It is the information in the |u which makes the link to the electronic/Internet resource so it is important to take extra care to ensure that this information is correct.

|z Public note. This will be used as necessary to display explanatory information about the link.

These will be the subfield codes used most often. Please consult Heather Fraser or Carol Ohlers in Bibliographic Services or Theresa Quigley-Jones in Law Library Cataloguing if you have any questions about the 856 tag as it appears in copy or if you are trying to code it originally.

Examples:

856:4 :| uhttp://www/hc-sc.gc.ca/hpb/drugs/

856:4 :| uhttp://www.hti/umich.edu/english/oec