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Bibliographic Services > scoresandparts

scoresandparts

Scores and Parts Item Creation and Circulation Procedures (draft)

General Procedures 

  • The number of parts will be indicated in the physical description field (MARC field 300)
  • Label the physical item to indicate the presence of parts(handled by SMIL)
  • Label the physical item to indicate the item must be returned to SMIL (handled by SMIL)
  • Each item must be charged out at the SMIL desk.
  • Each item must be returned to SMIL desk

Scores with 8 parts or less (9 item maximum)

  • Each items is individually barcoded
  • Each part will have a different call number and barcode
  • The call number for each part will end with the suffix “PART”
  • The call number for a Score will not have a suffix
  • The binding policy will remain the same for items with 8 parts or less (Create a package to keep all the parts together)
  • All items are located in SMIL stacks and circulate

SMIL labels (Instructions for SMIL staff)

  • Label the physical item to indicate the number of parts
  • Label the physical item to indicate the item must be taken out and returned to the SMIL-DESK
  • Label the physical item alerting STAFF that there are multiple barcodes for charging and discharging the item

Example of a Score with less than 8 parts in the Sirsi Java Client

musicparts2

Example of a Score with less than 8 parts in the  Public Catalogue

musicparts

Scores with more than 8 parts (more than 9 items)

  • Scores with more than 8 parts (more than 9 items) have two bar codes. One barcode is placed on the score and one on the envelope containing parts.
  • The score is housed in the stacks. Envelopes containing parts are located in SMIL Special Collections.
  • Large part sets circulate after consultation with full-time SMIL staff.
  • Scores with more than 8 parts will be circulated individually. Parts will be housed in envelopes.

SMIL labels for scores with more than 8 parts

  • Label the score to indicate that the parts are available at the SMIL-DESK.
  • Label the parts envelope with a contents label indicating the number of parts inside the envelope.
  • Label the envelope with a SMIL Special Collections label indicating that the parts must be returned to the SMIL-DESK.

Example of an item record for a Score with more than 8 parts displayed in the Sirsi Java Client

musicparts4 

Example of a n item record for an envelope of parts displayed in the Sirsi Java Client 

musicparts5 

Example of a Score with more than 8 parts as displayed in the  Public Catalogue

musicparts3 

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