Bibliographic Services Priorities
Bibliographic Services Priorities
| Created: 98/06/24 | Updated: 2004/08/12 | Questions and comments to: hfraser@yorku.ca |
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Description
This document outlines the current cataloguing priorities of the
Bibliographic Services Dept. at Scott Library, York University.
Librarians (4.5 FTE) includes Department Head
- Participation in management of Bibliographic Services
- Original cataloguing of current titles (
- Batchloading bibliographic records as required
- Reporting weekly cataloguing to AG-Canada and OCLC
- Searching SmartPort (Z39.50 client for cataloguing copy)
and importing records from same - Authority control
- Training staff
- Resolving complex authority and cataloguing problems
- Complex bibliograophic maintenance
- Resource to other Bib. Services staff
- Original cataloguing of gifts
- Special Projects
Administrative / Bibliographic Assistant (1 FTE)
- Maintaining complex cataloguing and library accessions statistics
- Administrative support for Bibliographic Services Department Head
- Maintaining departmental attendance records and part time payroll
- Adminstrative support for Monograph Acquisitions and Serials and Electronic
Acquisitions - Searching SmartPort (Z39.50 client for cataloguing copy)
- Dropping holdings in AG-Canada and OCLC
- Changing status of in-process to location
- Added copies
- Authority maintenance
- Withdrawals
- Bibliographic maintenance
- Locating In-Process Requests
- Searching gifts
Cataloguing Assistants (9 FTE)
- Some original cataloguing of current titles
- Copy cataloguing of current titles (includes
electronic resources*)
- Searching SmartPort (Z39.50 client for cataloguing copy) and importing
records from same - Added volumes
- Transfers
- Authority control
- Reclassification
- Locating In-Process Requests
- Training staff
- Resolving cataloguing problems
- Corrections
- Cataloguing of gifts
Bibliographic Assistant (1 FTE )
- Searching SmartPort (Z39.50 client for cataloguing copy)
- Information desk duties (40 hours per week Sept.- Apr.)
- Changing status of in-process to location
- Dropping holdings in AG-Canada and OCLC
- Added copies
- Authority maintenance
- Withdrawals
- Corrections
- Locating In-Process Requests
- Searching gifts
Staffing Constraints in 2004/2005
- 1 librarian on sabbatical January – December 2004
- 1 bib assistant retired – position closed
Bibliographic Services Staffing
| LEVEL | 1997/1998 | 1998/1999 | 2004/2005 |
| Librarians (Continuing Appointment) | 5.0 | 5.0 | 4 (includes 1 on sabbatical) |
| Librarians (Contractually Limited Appointment) | 0 | 0 | 1 (1 afternoon per week) |
| Librarians (Part-Time) | 0 | 0 | 1 (17.5 hours per week) = .5 of a position |
| Administrative Assistant/Bibliographic Assistant | 1.0 | 1.0 | 1.0 |
| Cataloguing Assistants | 13.4 | 12.6 | 9.0 |
| Bibliographic Assistants | 3.0 | 3.0 | 1.0 |
| ———————— | ———————— | ———————— | |
| TOTAL FTE | 22.4 | 21.6 | 16.5 |
*
Priorities for Electronic Resources
- Paid subscriptions
- Online version of printed materials
- Government documents available only on Internet
- Non-paid subscriptions free resources including websites
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