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Bibliographic Services > Serials Cataloguing Local Policies and Examples by MARC Tag

Serials Cataloguing Local Policies and Examples by MARC Tag


Serials Cataloguing Local Policies and
Examples by MARC Tag


Created: 2008/03/31 


Updated:

2008/03/31 

Questions and comments to: 
msalmon@yorku.ca

 

 

 

022            
210            
246            
362            
515              
530            
555           
700           


78X with
5XX

050            
222            
247            
500            
520              
538            
580           
710           


780/785

130            
245            
300            
506            
525              
546            
590           
740           
856

 
Rec_Type a Bib_Lvl s TypeCtrl   Enc_Lvl  
Desc   Entrd   Dat_Tp   Date1  
Date2   Ctry   Frequn   Regulr  
Ser_Type   Phys_Med   Repr   Pub_Type  
Cont   GovtPub   ConfPub   Alphabt  
SLI_Ent   Lang   Mod_Rec   Source  
Tag Indicators
Local Policies and Examples

022

 


Example
(E-ISSN)

050

 


Annuals that have both a v. or no. designation and a year: use year

130

 

Add
only if required locally

Uniform titles, which
differ from the 245 only by the presence of (Online), should be
deleted.
See

Notes from Serials Cataloguing Meeting Sept 15, 2004

210

 


D
elete
if same as 245 (subfield $a of 245).  See

Notes from Serials Cataloguing Meeting October 20, 2005
.

222

 

Delete
if same as 245 (subfield $a of 245).  See 



Notes from Serials Cataloguing Meeting October 20, 2005
.

245

 


When cataloguing an earlier
title with the same URL as the later title, if the title of the earlier
item can’t be verified, omit the source for the title in the 500.


246

 


For serials 246s should be
coded according to the CONSER cataloguing manual.  See 


Notes from Serials Cataloguing Meeting Sept 15, 2004

Do not use GMD.  See





Notes from Serials Cataloguing Meeting October 20, 2005
.

246

13


Abbreviated titles, may be running titles (not to be confused with
acronyms).  Include abbreviated titles in the catalogue record

Notes from Serials Cataloguing Meeting October 20, 2005
.

247

 

247s should be replaced with 246s and any
corresponding 740s removed. A 500 note should be used to explain the
246.  See


Notes from Serials Cataloguing Meeting Sept 15, 2004

260

   

300

  Do not use for
remote electronic. See  AACR2 Rule

9.5A1
b

310

   

362

 

Seasons are transcribed in
lower case.  If the system of numbering changes, input succeeding
systems in the same subfield $a separated by a space-semicolon-space,
applicable only when numbering restart of journal. 

Examples

362 0# Oct. 1970-Dec. 1980
; new ser., v. 1, no. 1 (Jan. 1981)-

362 0# No. 1-no. 6 ; [new
ser.], no. 1-


500

 


When cataloguing an earlier
title with the same URL as the later title, if the title of the earlier
item can’t be verified, omit the source for the title in the 500.

500

 

Examples:

Internet version journal
information screen title:

Journal information screen
title:

Some numbers issued as
special issues with distinctive titles.

Each issue has also a
distinctive title.

Each issue bears also a
thematic title.

e.g. Issues for <2005->
have also thematic titles.

Some issues have also a
distinctive title.

Title from title screen (JSTOR,
viewed …)

Issues for … have title: …
(use with 246::13)

Some issues (no.)
accompanied by a CD-ROM.

Some no. issued in CD-ROM
format.

Some no. issued only in
CD-ROM format.

–locate smil-desk; no 300
unless CD-ROM applies to all issues; no 500 re: disc characteristics; no
593


e.g.  Published: Berlin ; New York : Mouton de Gruyter, <2002->

Title in HTML header:

Title from PDF: title page,
contents page, credits page, cover image, article running title, article
caption

Title from article PDF

Title from PDF caption

Title from journal cover
GIF image

506  

Examples:

Access
restricted to York University faculty, staff and students.

Access to
Internet version restricted to York University faculty, staff and
students.

Access via … restricted to York University faculty, staff and students.

Access to
Internet version via … restricted to York University faculty, staff and
students.

515  

Examples:

Articles are
published as they are accepted.

Articles are
continuously added to each semiannual volume.

Articles
added consecutively to current annual v.

Articles are
numbered consecutively within each v., one v. each year, and added
individually to the site.

Articles
published online on an individual basis, then compiled into an annual
volume.

Articles are
added continuously to each v., one v. per calendar year.

Some issues
combined.

Some no.
issued in combined form.

Some no.
issued in parts.

Some issues
in two parts.

Some issues
published in two parts.

Some issues
called also "…".

Some issues
lack v. numbering.

e.g. Vol. 1,
issue 1 (Mar. 2001) incorrectly called Vol. 1, issue 1 (June 2001).

e.g. Each
year consists of two v. of six no. each.

e.g. None
published 2003.

e.g. No
issues published for xxxx-xxxx.

e.g.
Publication suspended: 2000-2001.

e.g. Vol. 1
(1994) complete in one issue.

e.g. Vol. 1
complete in 3 issues.

e.g. Vol. 1
complete in 2 no., and issued in combined form.

e.g. Vol.
designation dropped with issue 1 (spring 2003).  *Use
space-semicolon-space only for succeeding systems where the numbering
goes back to 1.  If necessary, use [new ser.].

e.g. Vols.
for <Jan. 1996>-Nov./Dec. 1996 called whole no. <issue 409>-issue
418/419.

–Jan. 1996
and issue 409 are in <> because we don¿t know if this is the first issue
where the numbering changed from v. 1, no. 1 etc.

e.g.
Numbering restarted with 1st ed. (c2004).

e.g. Issues
for winter 1970-autumn 1994 called v. 1, no. 1-v. 25, no. 100; issues
for winter 1995- numbered within the volume as v. 26, no. 1-

e.g. Issues
for 1995-2002 called v. 1-8; for 2003- called v. 2003.

e.g. entered
in each record:

No. 288 is a
combined issue with: Research results digest. Washington, D.C. : Transit
Cooperative Research Program. No. 65.

No. 65 is a
combined issue with: National Cooperative Highway Research Program.
Research results digest, no. 288.

e.g. Issue
numbering is continuous; volume numbers increment with every two issues.

e.g. Issues
for June/July 1990- numbered v. 1, no. 1-

e.g. Issues
for 1995-2003 also referred to as 99th-107th year of publication, i.e.
99th edition, etc.

e.g. Issue
for Sept./Oct. 1993 called vol. 5, no. 7 but actually constitutes v. 6,
no. 1.

e.g. Issue
for Aug. 2000 incorrectly numbered, but constitutes v. 9, no. 8.

e.g. Vols.
for 1999- lack a seasonal designation.

e.g.
June/July 1982 issue has no numbering but constitutes v. 1, no. 1.

e.g.
Designated by volume, number, and date, v. 1, no. 1 (Jan. 19, 1979)-v.
76, no. 36 (10/16 Sept. 1998); by date only, 18 Sept. 1998-21 Sept.
2005.

e.g. First
issue lacks numeric designation, but constitutes no. 1.

e.g. Issues
for <June 1988-> called also: <84th year->

e.g. Vols.
for 1998-1999 published combined as v. 19/20 in 2 nos.

e.g. Issues
for Jan./Feb. 2005- called v. 20, issue no. 1- ; continues the numbering
of Commercial law bulletin.

e.g. Vol. 1,
no. 1 called also: Vol. 44, no. 3- = 527-

520 8

If serial is
from the John Holmes Collection than use the following:

Examples:

Issues for … from the John Holmes Library collection.

525  

Examples:

Supplements
accompany some issues.

Has
supplements.

Some v. have
supplements.

Has
occasional supplements.

Some issues
accompanied by supplements with distinctive titles.

Has special
reports.

Has
supplement: title of supplement.

530  

Examples:

Also
available on the Internet. MODE OF ACCESS via web browser by entering
the following URL:

Also
available on the Internet. MODE OF ACCESS via web browser by entering
one of the following URLs:

Final print
issue: … CURRENT ISSUES only available on the Internet. MODE OF ACCESS
via web browser by entering the following URL:

Final print
issue: … CURRENT ISSUES ONLY available on CD-ROM.

Currently
available only on the Internet as an updating website with title:
(included 787 1# in record)

Final print issue: LATER ISSUES ONLY
available on the Internet … (when both print and electronic have
ceased).  See


Notes from Serials Cataloguing Meeting Sept 15, 2004
.

538  


Examples:

Available on
the Internet. MODE OF ACCESS via web browser by entering the following
URL:

Available on
the Internet. MODE OF ACCESS via web browser by entering one of the
following URLs:

Available on
the Internet. MODE OF ACCESS via web by entering the following URL using
one of the designated workstations in any of the the five Libraries:
Peter F. Bronfman Business Library, Frost Library (Glendon Campus), Law
Library, Scott Library, Steacie Science Library:–use for IN-LIBRARY
items.

System
requirements: Adobe Acrobat Reader.

System
requirements for Internet version: Adobe Acrobat Reader.

Requires
Internet Explorer 5.0 or greater, or Netscape 7.0 or greater.

Internet
version requires Internet Explorer 5.0 or greater, or Netscape 7.0 or
greater.

System
requirements: Files for 2003- require Adobe Acrobat Reader; older files
in Microsoft Word 6.0, 97, or 2000 formats.

System
requirements: Adobe Acrobat Reader or other PostScript file reader; and
software for decompressing GZIP files.

System
requirements: audio-enabled computer and Flash Player 6.  (music
website)

546  

Examples:

Text in English or French.  NOT ::English or French.

e.g. Text in English; some issues include some text in
French. Prefatory text and headlines in English and French.

e.g. Primarily in … with some articles in …

555  


Example:

No. 476 (1982)-no. 552 (1988).  2 v.; no. 632 (1996)-no.
717/8 (2003). 1 CD-ROM.  In this e.g. I added the CD-ROM.  REMEMBER TO
UPDATE THIS FIELD WHEN ADDING AN INDEX.

580  

Examples:

Supplements
catalogued separately under series title:

Continues a
print publication with the same title.

e.g. Vol.
47, no. 3 (summer 1999)-v. 50, no. 2 (spring 2002) contain section
entitled: Qualitative research reports in communication, v. 1, no. 1
(winter 2000)-v. 3, no. 4 (fall 2002), published separately beginning
with v. 4 (2003).

e.g.
Includes supplement: Nano today, 2003-2005, which became an independent
publication, 2006-

590  

Examples:

Internet
version contains the full text of all volumes. Print volumes held by
York University Libraries catalogued individually.

Internet
version contains the full text of selected volumes. Print volumes held
by York University Libraries catalogued individually.

use Selected
print volumes held by York … if we don’t hold all volumes

650    
700   Remove
editors
710 2


If a lot of journals from the same provider create a
local 710 and email Heather Fraser to inform her of the creation of the
local 710

Examples:

ABI/Inform
Global Journals — York University.
–include:
Proquest Journals —

York
University & qualify URL with: Proquest Journals.

Biblioteka
Wirtualna Nauki are free.

BioMed
Central Journals –

York University.
–no
506.

Business
Source Premier: DO NOT CAT OR ADD; not free; over 2000 records that will
be batch loaded if we decide to add them; 21/8/06- add those that appear
on lists from Karen

Canadian
Newsstand, Major Dailies – York University.–include: Proquest Journals —
York University. & qualify URL with: Proquest Journals.

CBCA
Complete Journals –

York

University.

–include:
Proquest Journals – York University. and qualify URL with: Proquest
Journals.

CLACSO: are
free.


Communication and Mass Media Complete: DO NOT CAT OR ADD; not free;
records to be batch loaded.

Directory of
Open Access Journals – York University
.–no
506; use 710 only when creating brief DOAJ records.

Ethnic
NewsWatch Journals — York University.
–include:
Proquest Journals — York University. and qualify URL with: Proquest
Journals.


Erudit

are free with print.

Proquest
Journals –

York

University.

–Proquest
ejournals without full text: -don’t wait for full text to become
available; these titles will not be added; email Karen Cassel the titles
and she will remove them from eResources database.
 

Proquest
Nursing Journals – York University.

where the same URL is in eResources from both sources, add URL to record
only once, and use 710 for Proquest Nursing.

PubMed
Central Journals –

York University.
–no
506.

Redalyc:
are free.

740  

Use a 246 13, instead. 
Supplement
to a journal that is a "non-authoritative" title (those that are not
represented by a name authority record or by an AACR2 CONSER
bibliographic record in which that title appears in field 245).  In this
case use a 525 and 246 13.

78X with
5XX
 


Where title is repeated in 580 or 500, code 1st
indicator of linking entry as 1; we do this because we want to suppress
the linking entry; inclusion in record is explained in 580 or 500; at
present the linking entry will not be suppressed in SIRSI.


7XX (linking entries) with a 5XX note: CONSER dictates that we suppress
7XX, should YUL?  At present, when coded to suppress, SIRSI suppresses
787s but not 780s or 785s.  Any potential value for the user to see the
suppressed information (ISSN, relationship info.)?  Continue to
code according to CONSER, suppress the 7XX linking entries by coding
first indicator "1" if a 5XX note is in the record.  If
we are adding a linking entry to a record for which we do not have a
record for the related title in our catalogue (therefore just the
subfield t is used in the 7XX field) then we would suppress the linking
entry by coding first indicator "1".  See





Notes from Serials Cataloguing Meeting October 20, 2005
.

780/785  

Leave in only subfields:
|t
title
|g
relationship info. (such as dates and volumes)

|xISSN
|w
(OTY)
record control no.–remove all other subfields.  Do not include spaces
between subfields.  If we don’t have the later/earlier title change 1st
indicator "1" and just leave |t and |x

856  

Always
enclose |z information in brackets; and always include ¿version¿ re:
language.

Example:

856::|u…|z(English/French
version)