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York University Libraries > Importing citations into Refworks from specific databases

Importing citations into Refworks from specific databases

Most of York University Libraries’ databases are provided by a vendor (a company that facilitates access to the database). To get instructions for a particular database, find the database on the list below and click on its vendor (e.g. for America History and LIfe, click EBSCOhost).

ABI/INFORM Global ( Proquest)

ABI/INFORM Trade & Industry ( Proquest)

Abstracts in Social Gerontology ( Scholars Portal New Version)

America History and Life ( EBSCOhost)

Annual Bibliography of English Lang. & Lit. ( Chadwyck-Healey)

Anthropology Plus ( OCLCFirstSearch)

Applied Science & Technology Index ( Wilson)

ArtBibliographies Modern ( Scholars Portal New Version)

Art Index ( Wilson)

Art Index Retrospective ( Ovid)

ASSIA: Applied Social Sciences Index and Abstracts ( Scholars Portal New Version)

ATLA Religion Database ( EBSCOhost)

Avery Index to Architectural Periodicals ( Scholars Portal New Version)

BioMed Central – Database( BioMed Central Database)

BioMed Central – EJournals ( BioMed Central EJournal)

Biological Abstracts ( Web of Science)

BioOne Abstracts and Indexes ( Scholars Portal New Version)

BioOne Online Journals ( BioOne EJournals)

Book Review Digest ( Wilson)

Book Review Digest ( Scholars Portal New Version)

Bibliography of the History of Art ( Scholars Portal New Version)

British Humanities Index ( Scholars Portal New Version)

Business Source Premier ( EBSCOhost)

CAIRN ( CAIRN)

Canadian Newsstand – Major Dailies ( Proquest)

Canadian Periodicals Index (CPI.Q) ( Gale InfoTrac)

Canadian Periodical Index (CPI.Q) ( Scholars Portal New Version)

CBCA – Business/Complete/Current Events/Fulltext Education/Reference ( Proquest)

CINAHL ( Ebscohost)

Communication and Mass Media Complete ( EBSCOhost)

Communication and Mass Media Complete ( Scholars Portal New Version)

Communication Abstracts ( Scholars Portal New Version)

Computer Database ( Gale InfoTrac)

Conference Papers Index ( Scholars Portal New Version)

Criminal Justice Abstracts ( Scholars Portal New Version)

DAAI: Design and Applied Arts Index ( Scholars Portal New Version)

EconLit ( Scholars Portal New Version)

Education Index ( Wilson)

Educational Administration Abstracts ( Scholars Portal New Version)

E-journals @ Scholars Portal ( Scholars Portal New Version)

Environment Index ( EBSCOhost)

ERIC ( Scholars Portal New Version)

érudit ( érudit)

Essay & General Literature Index ( Scholars Portal New Version)

Essay & General Literature Index ( Wilson)

Ethnic NewsWatch ( Proquest)

Expanded Academic ASAP ( Gale InfoTrac)

Expanded Academic ASAP ( Scholars Portal New Version)

Factiva (EXPORT NOT SUPPORTED)

Family and Society Studies Worldwide ( EBSCOhost)

FIAF International Index to Film and TV Periodicals ( Chadwyck-Healey)

FRANCIS ( Scholars Portal New Version)

General Science Abstracts ( Scholars Portal New Version)

General Science Abstracts ( Wilson)

Geobase ( OCLC FirstSearch)

GeoRef ( Scholars Portal New Version)

Google Scholar ( Google Scholar)

Historical Abstracts ( EBSCOhost)

Human Resources Abstracts ( Scholars Portal New Version)

Humanities Index ( Wilson)

IBSS: International Bibliography of the Social Sciences ( Scholars Portal New Version)

Index Islamicus ( Scholars Portal New Version)

INSPEC ( Engineering Village)

INSPEC ( Scholars Portal New Version)

International Bibliography of the Social Sciences ( Scholars Portal New Version)

International Political Science Abstracts ( Ovid)

Iter ( iLink by Sirsi Corp.)

Iter @ Scholars Portal ( Scholars Portal New Version)

JSTOR ( JSTOR)

LegalTrac ( Gale InfoTrac)

LexisNexis ( LexisNexis)

Linguistics and Language Behavior Abstracts ( Scholars Portal New Version)

LISA: Library and Information Science Abstracts ( Scholars Portal New Version)

Literature Online (LION) ( Chadwyck-Healey)

Medline ( Ovid)

Medline ( PubMed)

Mental Measurements Yearbook ( Ovid)

MLA International Bibliography ( Chadwyck-Healey)

MLA International Bibliography ( Scholars Portal New Version)

PAIS ( Scholars Portal New Version)

Peace Research Abstracts ( Scholars Portal New Version)

Philosopher’s Index ( Scholars Portal New Version)

Physical Education Index ( Scholars Portal New Version)

Project Muse ( Project Muse)

Proquest Asian Business ( Proquest)

Proquest Dissertations & Theses ( Proquest)

Proquest European Business ( Proquest)

Proquest Nursing and Allied Health Source ( Proquest)

Proquest Historical Newspaper: New York Times ( Proquest)

PsycARTICLES ( Scholars Portal New Version)

PsycCRITIQUES ( Scholars Portal New Version)

PsycInfo ( Scholars Portal New Version)

PubMed (NLM) ( PubMed)

Quicklaw (EXPORT NOT SUPPORTED)

Research Library ( Proquest)

Revues.org (EXPORT NOT SUPPORTED)

Scholars Portal ( Scholars Portal Original Version)

Scholars Portal ( Scholars Portal New Version)

Social Sciences Index ( Wilson)

Social Services Abstracts ( Scholars Portal New Version)

Social Work Abstracts ( Ovid)

Sociological Abstracts ( Scholars Portal New Version)

Sport Discus ( EBSCOhost)

Urban Studies Abstracts ( EBSCOhost)

Violence and Abuse Abstracts ( Scholars Portal New Version)

Web of Science ( Web of Science)

Women’s Studies International ( EBSCOhost)

WorldCat ( OCLC WorldCat)

Worldwide Political Science Abstracts ( Scholars Portal New Version)

York University Libraries’ Catalogue ( York Catalogue)

BioMedCentral (Database Search)


  1. Perform search and view results.
  2. Mark records you wish to export to Refworks.
  3. Next to the blue SEND button, select “selected items” in the first box.
  4. In the second box, select REFWORKS +ABSTRACTS or REFWORKS (NO ABSTRACTS).
  5. Click the blue SEND button.
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click link below:

BioMedCentral – database PDF

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BioMedCentral (E-Journal Search)

  1. Perform search and view results.
  2. Click on the title of the article.
  3. On the right side, there is a panel. Click DOWNLOAD CITATIONS under the “Tools” heading.
  4. A new page will appear, select “article citation” and “refworks.”
  5. Click the DOWNLOAD CITATIONS button.
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click link below:

BioMedCentral -Ejournals PDF

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BioOne E-Journals


  1. Perform search and view results.
  2. Mark records you wish to export to Refworks.
  3. Click the DOWNLOAD CITATION MANAGER link.
  4. A new page will appear to confirm the marked records, click on the DOWNLOAD ARTICLE CITATION DATA button.
  5. Click OK and save the file in a location you will remember.
  6. Open your RefWorks account and under the “References” tab, click IMPORT.
  7. A new page will appear, select the following:
  • In the first box (Import Filter/Data Source), select “Refworks Tagged Format”
  • In the second box (Database), select “Tagged Format”
  • In the third box, save the records in a folder created by you (DO NOT SELECT “Last Imported”).

8. Click “Browse” and find the file that you saved. Click “Open” to add it to Refworks.

9. Click the “Import” button near the bottom of the page to upload the file.

To view instructions with images, click on the link below:

BioOne E-Journals

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CAIRN

  1. Conduct a search and mark your records by clicking on the “Ajouter à ma bibliographie” icon.
  2. Click “Ma Bibliographie” at the bottom of the page.
  3. Click “Exporter vers…Refworks”.
  4. If you have not already logged in to RefWorks, you will be prompted for your RefWorks login and password.
  5. From within RefWorks, click on the View Last Imported Folder button to see your references.
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Chadwyck-Healey

  1. Perform search and view results.
  2. Mark records you wish to export to RefWorks.
  3. Click on MARKED LIST (link is near top of screen).
  4. Click on DOWNLOAD CITATIONS.
  5. Click on EXPORT DIRECTLY TO REFWORKS .
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

Chadwyck-Healey PDF

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EBSCOhost

  1. Perform search and view results.
  2. Mark records you wish to export to Refworks by clicking on ADD TO FOLDER.
  3. Near the top right corner, click on FOLDER.
  4. Select the items you wish to export and then click on the Export icon (it is shaped like a paper with a green arrow).
  5. Select DIRECT EXPORT TO REFWORKS and click SAVE.
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into RefWorks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

EBSCOhost PDF

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Engineering Village

  1. Perform search and view results.
  2. Mark records you wish to export to Refworks.
  3. Click SELECTED RECORDS (it is located at the top right corner).
  4. A new page will appear, select CITATION and click the blue DOWNLOAD button.
  5. A pop up page will appear, select REFWORKS DIRECT IMPORT and click the grey DOWNLOAD button.
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not aleady logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

Engineering Village PDF

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érudit

  1. Perform search and mark desired records by clicking the checkboxes.
  2. Click “Enregistrer votre sélection” at the top of your search results.
  3. Click “Voir votre liste de notices” (beside the above link).
  4. Click “Exporter les notices dans Refworks” in the left sidebar.
  5. If you have not already logged in to RefWorks, you will be prompted for your RefWorks login and password.
  6. From within RefWorks, click on the View Last Imported Folder button to see your references.
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GALE InfoTrac

NOTE: There have been problems with the export of citations from Gale InfoTrac databases to RefWorks. Check what is imported into RefWorks to make sure that the content is correct.

  1. Perform search and view results.
  2. Mark records you wish to export to RefWorks.
  3. Click MARKED ITEMS.
  4. Click on the black icon with a “c” at the top right corner. It is also known as “citation tools.”
  5. A new page will pop up. Scroll to the bottom. Select REFWORKS and click EXPORT.
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into RefWorks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

GALE InfoTrac PDF

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Google Scholar

NOTE: There are problems with this feature. It does not work if you are off-campus. Also, Google in some cases is not exporting complete data to RefWorks. Use with caution.

  1. Click on SCHOLAR PREFERENCES next to the search box.
  2. Scroll below to the “Bibliography Manager” and check the SHOW LINKS TO IMPORT CITATIONS INTO .
  3. Select REFWORKS from the drop box.
  4. Click SAVE PREFERENCES
  5. After performing a search, view the results and click the IMPORT INTO REFWORKS link.
  6. If you are logged into Refworks, a pop up page will confirm the import. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

Google Scholar PDF

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iLink by Sirsi Corp.

  1. Perform search and view the results.
  2. Mark records you wish to export to Refworks.
  3. Click KEPT (it is located near the top right corner).
  4. Click the grey ADD ALL RECORDS TO REFWORKS button.
  5. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

iLink PDF

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JSTOR

NOTE: Records in JSTOR are exported one by one.

  1. Perform a search and view the results
  2. Click on the EXPORT THIS CITATION link.
  3. A new page will appear, click on the REFWORKS link.
  4. If you are logged into Refworks, a pop up page will confirm the import. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

JSTOR PDF

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LexisNexis

  1. Perform a search and view the results.
  2. Mark records you wish to export to Refworks.
  3. Click on the “Export Bibliographic References” icon (it is shaped like a book and located at the top right corner).
  4. A pop up page will appear, the format will be automatically set to REFWORKS DIRECT EXPORT. “Tagged Documents” are the records you have marked for export.
  5. Click EXPORT.
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

LexisNexis PDF

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OCLC FirstSearch


  1. Perform search and view results.
  2. Mark records you wish to export to RefWorks.
  3. Click EXPORT near the top of the page.
  4. The following headings should be set as:
  • Export: Marked records from this search: #
  • Export to: Refworks

5. Click the grey EXPORT button.

6. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

OCLC FirstSearch PDF

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OCLC WorldCat

  1. Perform search and view results.
  2. Click on the title of the work.
  3. At the top right corner, click CITE/EXPORT.
  4. Click on EXPORT TO REFWORKS.
  5. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

OCLC WorldCat PDF

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Ovid

  1. Perform search and view results.
  2. Mark records you wish to export to Refworks.
  3. In the “Results Manager” box (located at the top and bottom of the page), ensure that the following have been checked:
  • Results: Selected Results
  • Fields: Complete Reference
  • Result Format: Direct Export
  • Actions: Save

4. Check EXPORT RESULTS TO REFWORKS and click CONTINUE.

5. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

Ovid PDF

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Project MUSE

  1. Perform search and view results.
  2. Mark records you wish to export to Refworks.
  3. Click on SAVED MARKED RESULTS (it is located near the top of the results page).
  4. Click VIEW SAVED RESULTS (it is located near the top right corner).
  5. A new page will appear, select REFWORKS and click EXPORT.
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

Project Muse PDF

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Proquest

  1. Perform search and view results.
  2. Mark records you wish to export to Refworks.
  3. Click on the MY RESEARCH tab (located near the top of the page).
  4. A new page will appear, click on the EXPORT CITATIONS INTO ENDNOTE, PROCITE, REFWORKS OR REFERENCE MANAGER link.
  5. A new page will appear, click on the EXPORT DIRECTLY TO REFWORKS link.
  6. If you are logged into Refworks, a pop up page will confirm the export. If you are not logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

Proquest PDF

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PubMed (NLM) (Importing from Refworks)

  1. Under the “Search” tab, click ONLINE CATALOG AND DATABASE.
  2. Ensure that the “Online Catalog or Database to Search” is PUBMED.
  3. In the “Advanced Search For” section, find materials by author’s name (last name, first name), title or descriptor. Click SEARCH to obtain results.
  4. A results page will pop up in a separate window, mark the records you wish to keep.
  5. Near the top of the page, select a folder to keep the records ( Do not pick “Last Imported”).
  6. Click IMPORT.
  7. Click OK to accept.

To view instructions with images, click on the link below:

PubMed (NLM) IMPORT PDF

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PubMed (NLM) (Exporting from PubMed NLM)

  1. Perform search and view results.
  2. Mark records you wish to import to RefWorks.
  3. Click on the arrow next to SEND TO and select CLIPBOARD.
  4. Click the grey ADD TO CLIPBOARD button.
  5. Click on CLIPBOARD: # ITEM.
  6. Click on the arrow next to SEND TO and select FILE.
  7. In the drop box, change the “format” to MEDLINE and click the grey CREATE FILE button.
  8. Click SAVE and save the text file where it can be retrieved.
  9. Open your RefWorks account and under the “References” tab, click IMPORT.
  10. A new page will appear, select the following:
  • In the first box (Import Filter/Data Source), select “NLM PubMed”
  • In the second box (Database), select “PubMed”
  • In the third box (Import References to Folder), select a folder created by you (DO NOT SELECT “Last Imported”).

8. Click “Browse” and find the file that you saved. Click “Open” to add it to Refworks.

9. Click the “Import” button near the bottom of the page to upload the file.

To view instructions with images, click on the link below:

PubMed (NLM) EXPORT PDF

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Scholars Portal (New Version)

  1. Peform your search and view results.
  2. Mark records you wish to export to Refworks.
  3. Click REFWORKS (it is located near the top of the results).
  4. A new page will appear, select USE # MARKED RECORDS and click the EXPORT TO REFWORKS button.
  5. If you are logged into Refworks, a pop up page will appear confirming the export. If you are not logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

Scholar’s Portal PDF

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Scholars Portal (Original Version)

  1. Choose browse or search.
  2. Mark one or more article for export to RefWorks.
  3. Click on save selected.
  4. Click on My Articles to see the articles just saved in addition to previously saved articles.
  5. Select articles for export and click on Add to RefWorks.
  6. References are automatically exported directly to RefWorks. If you are not already logged in to RefWorks you will be prompted for your username and password.
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Web of Science

  1. Perform search and view results.
  2. Mark records you wish to export to Refworks.
  3. Go to bottom of search results and click “Save to RefWorks” 
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Wilson

  1. Perform search and view the results.
  2. Mark records you wish to export to Refworks.
  3. Click on EXPORTING/CITING (it is located near the top of the page).
  4. Select REFWORKS’ DIRECT EXPORT TOOL and click the blue EXPORT button.
  5. If you are logged into Refworks, a pop up page will confirm the export. If you are not already logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

Wilson PDF

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York Catalogue (Importing from Refworks)

  1. Under the “Search” tab, click ONLINE CATALOG AND DATABASE.
  2. Ensure that the “Online Catalog or Database to Search” is YORK UNIVERSITY ( Do not pick Scott Library).
  3. In the “Advanced Search For” section, find materials by author’s name (last name, first name), title or descriptor. Click SEARCH to obtain results.
  4. A results page will pop up in a separate window, mark the records you wish to keep.
  5. Near the top of the page, select a folder to keep the records ( Do not pick “Last Imported”).
  6. Click OK to accept.

To view instructions with images, click on the link below:

York Catalogue IMPORT PDF

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York Catalogue – Old Version (Exporting to Refworks)

  1. Perform search and view results.
  2. Mark the records you wish to export to Refworks.
  3. Click the grey EXPORT TO REFWORKS button (it is located near the bottom of the page).
  4. At the top left corner, click the grey EXPORT TO REFWORKS button again.
  5. If you are logged into Refworks, a pop up page will appear confirming the export. If you are not logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

York Catalogue – Old Version EXPORT PDF

York Catalogue – VuFind – New Version (Exporting to Refworks)

  1. Perform search and view results.
  2. Click on the title of the item you wish to send to Refworks.
  3. In the top right corner, click EXPORT TO REFWORKS.
  4. If you are logged into Refworks, a pop up page will appear confirming the export. If you are not logged into Refworks, you will be prompted to enter your Refworks username and password.

To view instructions with images, click on the link below:

York Catalogue – VuFind – New Version EXPORT PDF

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Note: The database specific instructions provided above for direct and indirect export of RefWorks citations were compiled by reference to the following RefWorks help guides:

RefWorks Online Help (http://refworks.scholarsportal.info/Refworks/help/Refworks.htm)

Database Specific Tips. RefWorks Resource Page (http://www.scholarsportal.info/refworks/database.htm)