Placing items on reserve
What are course reserves?
Reserve collections consist of high demand materials selected by instructors for use by students registered in specific courses at York University. As of September 1, 2011 new guidelines have been adopted for copying from copyright protected works.
What can I place on reserve?
- Commercially published textbooks
- Course packages that are an original bound copy, supplied by the course instructor
- Library-owned books, journal volumes and other materials
- Instructor-owned books
- Materials in which the instructor holds copyright (e.g. lecture notes)
- Materials for which the instructor has documented permission to place on reserve
- Content from e-books licensed by the Library
- Content in which you hold copyright (e.g. lecture notes)
- Content for which the instructor has documented permission to place on reserve
- Content in the Public Domain
- Content with appropriate Open Access licenses
- Content with appropriate Creative Commons licenses
Note re e-journal content: Links to e-journal content licensed by the Library, can be included in Moodle course web sites. For information on how to create stable web links for e-journals (and other Library licensed material), please see these instructions.
How can I put photocopies or digital scans of copyrighted materials on Course Reserve?
There are three options:
- Link to e-journals and e-books licensed by the Library
- Obtain documented permission to copy/scan for Course Reserve, or
- Make copies/scans under the Fair Dealing Guidelines.
You are responsible for ensuring that your copying adheres to the conditions in the Fair Dealing Guidelines in order to comply with the Copyright Act in respect of making copies.
For more information on copyright at York, please consult the Copyright & You website.
Conditions which must be met:
- The amounts adhere to the Fair Dealing Guidelines.
- The copies are supplementary or optional readings
- The copies are a small portion of total required readings
- Supplementary photocopies of copyrighted materials are limited to one paper copy per 30 students in a course with up to a maximum of 3 being made for the course of study.
Please note: Instructors must submit a completed & signed Submission for Copyrighted Materials form before the materials will be placed on library course reserve.
Where are the Course Reserve Collections?
Each of the York University Libraries has a reserve section. Click on the appropriate library to submit a request.
- Scott Library: social sciences, humanities, fine arts, education, environmental studies
- Peter F. Bronfman Library: business
- Bibliotheque Frost Library: Glendon College courses
- Map Library: maps and cartographic materials for all courses
- Sound and Moving Image Library: Audio/visual materials, scores and accompanying reading material
- Steacie Science & Engineering Library: science, engineering and health
Placing Items on Course Reserve
To place material on Reserve, instructors are asked to please use the Library Course Reserve form for the appropriate library. If York University does not own the item you wish to place on Reserve a personal copy of any commercially produced item can be used. Personal copies of any material along with completed forms must be delivered in person or through the campus internal mail.
What if the York University Library does not own the item I’d like to put on reserve?
It is possible to place a personal copy of any commercially produced item on course reserve. Bring any personal copies you wish to place on reserve to the Circulation Desk.
We will also attempt to purchase books needed for course reserve. Please contact the liaison librarian for your department well in advance of when the item is needed to inquire about ordering books for Course Reserve.
Please submit requests as soon as possible. Requests received within three weeks of the start date will be processed in sequence but may be subject to significant delays due to volume and processing time.
Borrowing from the Reserve sections of the York University Libraries is restricted to York University students, faculty and staff. Present your York University ID card and the call number of the item at the Reserve Desk.
There are no renewals on reserve materials.
Holds cannot be placed on reserve items.
Reserve materials out on loan must be returned to the reserve section from which they were borrowed.
- Hourly loans: $3.00 per hour or any part thereof to a maximum of $100.00 per item
- 1 day and 3 day loans: $5.00 per day to a maximum of $100.00 per item
Staff at the Circulation and Reserve Desks are available to answer questions that you may have about the Course Reserve Collection.