Welcome to the YorkSpace Deposit Toolkit

This page links to background information about YorkSpace, policy documents, instructional guides, videos, and documents for YorkSpace users. Please email
diginit@yorku.ca with your questions.

Introduction to YorkSpace

YorkSpace is an open access repository of digital objects. Each submission must be accompanied by a digital object that can be made available to the York and global scholarly community permanently without access restrictions.

• What is YorkSpace and why contribute?
• YorkSpace deposit policy and content guidelines
• YorkSpace Resource Site

Please note that YorkSpace deposit is currently open to York University staff, faculty, librarians, and affiliated researchers. Peer reviewed work by graduate students-items such as conference papers/presentations, published articles, major research papers (MRPs), and theses-may be deposited. As an exception, faculty-sponsored collections of undergraduate works
may be permitted. 

(Last reviewed and updated May 2011.)

Steps to a YorkSpace Deposit

1. Verify whether you have the right to deposit your work.
2. Convert your work to an open format if possible.
   • For example, convert your Microsoft Word documents to PDF. Open formats are easier to preserve in the long term as they are not encumbered by any copyrights, patents, trademarks or other restrictions.
3. Log into YorkSpace, select the collection where you would like to deposit your work, and click on the “Submit a new item to this collection” link. YorkSpace will guide you through the deposit step by step.
   • To be able to deposit, you must register with YorkSpace and contact diginit@yorku.ca to have the necessary permissions assigned to your account.

Instructional Videos

• YorkSpace Orientation
  This video provides a quick overview of logging into YorkSpace, editing community and collection information, depositing items into YorkSpace, and editing deposited items.
• Verifying Publisher Policies
  This video illustrates the use of the Sherpa/Romeo website and Ulrich’s Periodicals Directory for evaluating publisher policies.
• Editing Items in YorkSpace
  This video illustrates the login and edit process for items in YorkSpace

Supporting Documentation

• Template for unpublished works
  This is a worksheet that can be used to help organize and collect information that describes the item that you would like to deposit into YorkSpace. This checklist is for unpublished items such as grey literature and white papers.
• Template for published works
  This is a worksheet that can be used to help organize and collect information to describe the published item that you would like to deposit into YorkSpace. This template is for published items such as articles and book chapters. This checklist helps to guide users through the copyright verification process and may be used as a supplementary aid to the Template for published works.