Placing Items on Reserve

What are course reserves?

Course reserves are collections of course-related resources selected by instructors to be set aside from general circulation for student use. Reserves are meant to allow instructors to make high demand materials available to as many students as possible.

To ensure equitable access to material, reserve items are loaned for shorter periods than general circulation items. Instructors have the option of making items available for loan period of two hours, one day or three days.

Items available on course reserve can be searched by through the Reserve tab in the library catalogue.

What can I place on course reserve?

  • Items in the Libraries’ physical collections (e.g. books, DVDs, CDs and journal volumes, or maps when an electronic version is not available as an eResource)
  • Course packs that are an original bound copy, supplied by the course instructor
  • Materials for which the instructor holds copyright (e.g. lecture notes)
  • Photocopies of course readings can be placed on reserve by submitting the reserve submission form with your request. You are responsible for ensuring that your copying adheres to the conditions in York’s Fair Dealing Guidelines. For more information on copying practices at York please consult Copyright and You.
  • Personal copies of books or other items can be placed on reserve by submitting the York Library Reserve Submission Form with your request.
  • Links to ebooks available through the Libraries.

How do I make items available for course reserve?

Each of the York University Libraries has a reserve section.

To place material on reserve, instructors are asked to please use the course reserve form for the appropriate library.

Submission deadlines and reserve removal dates

Please submit requests as soon as possible. Requests received within three weeks of the start date will be processed in sequence but may be subject to significant delays due to volume and processing time. Please ensure you indicate on reserve request if your course is ongoing so we can continue to maintain your reserve material in our reserve collection.

Submission deadlines Removal dates of reserve material
Fall Semester August 15th Fall Semester February 15
Winter Semester December 15th Winter Semester May 15
Summer Session April 15th Summer Session October 15

What if York University Libraries does not own the item I’d like to put on reserve?

If York University does not own the item you wish to place on reserve a personal copy of any commercially produced item can be used. Personal copies of any material along with completed forms must be delivered in person and will be returned unless they are donated to our library collection.

We will also attempt to purchase books needed for course reserve.  Please do note we do not generally purchase textbooks for course reserve; however we do accept them on a loan basis to be placed on reserve for the duration of your course. Once completed the textbook will be returned.

Note re e-journal content: Links to eResources, such as journal articles, licensed by the Libraries can be included in Moodle. For information on how to create stable web links for e-journals (and other Libraries licensed material), please see these instructions.