Authorities in Yorkline

Authorities in Yorkline






Created: 96/04/16 Updated:2005/05/27 Questions and comments to:
hfraser@yorku.ca



Authorities in Yorkline


Unlike Yorkline, authorities in Yorkline do not file in the main index along
with the author, title and subject entries. Instead, they are in a separate
index and must be searched for and displayed using that index.


When editing or creating bibliographic records in Yorkline you will
sometimes see the message ?UNAUTHORIZED appearing beside a personal,
corporate or geographic name, a topical subject or a series title. This does not
mean that the heading is wrong or should not be used but simply that it does not
match a valid heading in the authority file. Unauthorized headings can be
checked by browsing the authority file to see if a valid heading exists and then
the heading you are working on can be corrected to match by copying
the correct form from the authority record and pasting it into
the bibliographic record . Similar to our existing authority practice, not all
headings will be under authority control. In those cases, the ?UNAUTHORIZED
message will remain. It cannot be removed as it is information for the
cataloguer but it does not display to the public.


WHEN TO CHECK HEADINGS IN THE AUTHORITY FILE


Original and Semi-Original Cataloguing


All headings should be checked


Copy Cataloguing from non-LC copy


Check personal, corporate and geographic names


Check topical subjects


Check series. If YORK treatment differs from the treatment in the authority
record, please bring it to the attention of Doug Adams or Heather Fraser


Copy Cataloguing from LC copy


It is not necessary to check headings from LC copy UNLESS you suspect that
there is a problem or you spot a split file.



Searching for and displaying Yorkline Authorities



  • From the command pad, click on Browse Authority


  • LCNAMES is the default index for searching authorities. It
    includes personal names, corporate names, meeting and
    conference
    names as well as series names


  • To search for authority records for topical subjects, click on the
    down arrow beside LCNAMES and click on LCSUBJECTS


  • With the cursor in the Term well, type in a heading and Click on
    Go. An index is now displayed

Headings appearing with an asterisk are Established Headings.



  • To display a full authority record, click on an Established Heading
    and then click on Display1 Authority from the command pad


  • The full authority record including fixed fields and extended
    information
    will be displayed

Headings appearing with a ? are Unestablished
Headings
. They are either incorrect forms of a heading coming from a see
reference (4XX) in an authority record or broader or narrower forms of the
heading coming from a see also from reference (5XX).



  • To determine the correct form of the Unestablished Heading, click
    on it and then click on Display1 Authority from the command pad


  • The full authority record including fixed fields and extended
    information
    will be displayed

GUIDE TO INTERPRETING THE AUTHORITY RECORD


Depending upon the type of heading, the Established heading will
have one of the following labels:



  • Subject term

  • Uniform title

  • Geographic name

  • Personal name

  • Corporate name

  • Meeting name

A See From label contains a wrong form of the heading (4XX)


A See Also From label contains an earlier/later or a
broader/narrower form of a heading (5XX)


CHECKING TO SEE IF A SUBJECT HEADING MAY BE SUBDIVIDED GEOGRAPHICALLY



To see if a heading may be subdivided geographically:



  1. Display the authority record for the subject heading from the browse
    authority list

  2. Find the DIR/IND fixed field

  3. Interpret the code in it according to the values below.

(blank) Subject not subdivided geographically
*n Not applicable (i.e. heading cannot be subdivided geographically)
d Subdivided geographically — direct
i Subdivided geographically — indirect
? Data not yet supplied (fill character)

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