Validator Authorities Procedures

Validator Authorities Procedures

Created: 99/07/09 Updated: 99/07/20 Questions to: carolo@yorku.ca
Comments to: hfraser@yorku.ca
Prepared by: Carol Ohlers Jump to: Table of Contents
Setting Up a Validator Session
Searching and Saving Instructions
Copying File to Disk Using "My Computer"
Copying File to Disk Using MS-DOS

Table of Contents

  1. Setting Up a Validator Session
  2. Searching and Saving Instructions
  3. Copying File to Disk Using "My Computer"
  4. Copying File to Disk Using MS-DOS
  5. Procedures for Loading Authority Records

Setting Up a Validator Session

1. Using the OCLC workstation, click on the Validator icon
2. Search and save a record
3. "Open" box appears
4. Double click on "saved" (right box under C:progra~1validatr) to indicate the directory where the records will be saved
5. Enter the name of the file in the left box — "mmdd.dat" (e.g. 0716.dat)
6. Click on OK

Searching and Saving Instructions

1. Click on Validator icon from task bar (bottom of screen)
2. Check for the search type before beginning – the default seems to change between Names and Subjects. FOR NAMES (includes personal names, titles and series)
3. Type name or title in search request window (be sure to include punctuation – e.g. Smith, Richard, 1945- )
4. Press "Enter" or click on "Go get it"
5. Entry is highlighted and displayed in left window (HIT LIST) – Double click on entry to display record (NOTE: Names with a single given name + date file AFTER names with multiple given names – e.g. Smith, Richard, 1945- will file after Smith, Richard John)
6. Click on second icon from left to save record (DO NOT double click!)
7. Print record (3rd button from left) and put printout in box beside terminal
8. If you are not sure whether you have saved a record, click on icon of check mark in right corner to "Review session" (Click on OK to close) FOR SUBJECTS
9. Click on the "S" (Subject) button to change from Names to subject
10. Type subject heading in search request window and proceed as for names searching above
11. DO NOT close Validator when you are finished. Click on minimize button (dash in upper right-hand corner)
12. If you accidently close the session, please advise Doug Adams, Heather Fraser, or Carol Ohlers. NOTE: If there is more than one authority in the list of hits that you want to export (e.g. a subject with various subdivisions), double click on each one separately and save each separately.

COPYING FILE TO DISK USING "MY COMPUTER"

1. Insert disk in drive A
2. Double click on "My computer" icon
3. Double click on "A"
4. Double click on "C"
5. Double click on folder for "PROGRAM FILES" in "C" window
6. Double click on "VALIDATOR"
7. Double click on "SAVED"
8. Locate the file you wish to transfer (e.g. 0709.dat)
9. Click and drag the file from C drive to A drive
10. Make sure it has been copied (check to see that it's in the A drive window)
11. Close everything
12. Remove disk and label with the name of the file

COPYING FILE TO DISK USING MS-DOS

1. Double click on "MS-DOS prompt" icon
2. At C:WINDOWS type: cd Press ENTER
3. AT C:> type: cdprogra~1validatrsaved Press ENTER
4. At C:>progra~1validatrsaved type: dir Press ENTER
5. Find the file you want to copy (e.g. 0709.dat)
6. At C:>progra~1validatrsaved type: copy (filename) a: (e.g. copy 0709.dat a: Press ENTER
7. System responds with "1 file copied"
8. Type cd Press ENTER
9. At C:> prompt type exit Press ENTER
10. Remove disk and label it with the name of the file

Jump to:

Table of Contents
Setting Up a Validator Session
Searching and Saving Instructions
Copying File to Disk Using "My Computer"
Copying File to Disk Using MS-DOS
Procedures for Loading Authority Records