April 2002 Monthly Report 106

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for April 2002

Bibliographic Services catalogued 3497 titles in April 2002.

CATALOGUE ENHANCEMENT

Springer e-books

We have now added over 592 electronic links to monograph titles in the following series published by Springer-Verlag which we receive from Yankee Books: Lecture notes in computer science; Lecture notes in control and information sciences, Lecture notes in physics, Lecture notes in mathematics, and Springer tracts in modern physics.

Multivolume Clean-up Project:

Mary Slinn and Linda Smith corrected 11 titles and 120 volumes.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATES

Marcia Salmon's summary of the February 2002 LCRI changes have been added to the webpage at:

http://info.library.yorku.ca/techserv/lcrichanges.htm

NEW LINKS

A new page which will contain links to presentations given by Bibliographic Services staff was added to the webpage

http://info.library.yorku.ca/techserv/bibpres.htm

COMPUTING

The rest of the new workstations for Bibliographic Services staff arrived this month and were installed by LCS staff. The process went very well! Thank you to LCS staff for the smooth roll out and also to C. Ohlers in Bibliographic Services for doing the local "tweaking" on each new machine.


MEETINGS ATTENDED

Access to Collections Forum

April 24

H. Fraser

Archives Appointment Committee

April 9, 16, 18, 23, 25, 30

E. Landon; M. Salmon

Cataloguing Committee

none held

Gov Docs Project

April 24

J. Anderson, H, Fraser, B. Lowens

LCC

April 18

H. Fraser

LMC

none held

PCAC

April 8

H. Fraser

Scott 1st Floor Services

April 3, 17, 29

H. Fraser

Web Review Committee

April 9, 30

H. Fraser

OTHER

H. Fraser met with D. Fenwick to discuss specifications for loading the Kluwer ejournal records.

H. Fraser met with SCAS staff to review the format of the MARC records being generated for Fonds records

Elizabeth Read from Queen's University visited with H. Fraser and N. Hall to ask about how we restructured our technical services workflow. Due to several retirements, Queen's is currently reviewing their overall technical services operation.


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

See SmartPort

See SmartPort

NOT FOUND

See SmartPort

See SmartPort

YR. TO DATE FOUND

4297

3390

YR. TO DATE NOT FOUND

2898

1016

Searching with SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

128

954

198

108

113

10

5

1

1

YEAR TO DATE FOUND

538

3236

727

488

503

669

475

5

1

Not found

Not found Year to Date

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

2466

27, 465

Monographs in Progress

Number:

Waiting to Be Searched 1 bays

Searched and Waiting to Be Catalogued 47 bays (12 bays are Yankee Books)

Searched Once and No Copy Found 2 1/2 bays

Searched Twice and No Copy Found 0 bay

Visual Materials in Progress

Titles received from SMIL: 33(includes 6 donations)

Titles in progress: 183(includes 0 donations)

NFB titles catalogued: 0(Year to date: 14)



Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 69

Year to date:772

2. Number of Rush Requests at the In-Process Stage: 223

Year to date: 2577

Found 193

Not Found 19

Returned (On-Order) 10

Returned (Already Cat.) 1

Time Spent Locating: 24 hours or 7 min./title

(3 people searching requests)

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 205

Year to date: 2914

Serials Cataloguing

Titles catalogued: 85

Year to date:753

E-Journals Catalogued

Titles catalogued: 115

Year to date:1626

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 324

Year to date:6932

Maintaining URLs

Records containing URLs checked: 13747

Records containing broken links: 115

Year to Date 299

Links repaired: 20

Year to Date 189

URLs deleted: 13

Year to Date 38



ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 71

Year to Date 3127

Transfers 121

Year to Date 326

Withdrawals 344(regular workflow)

Year to Date 1685

Reinstates8

Year to Date 99

Deleted from YL64

Year to Date 2816

Deleted from AG-Canada 118

Year to Date 2357

Deleted from OCLC 30

Year to Date 85

Linking problems 0

Year to Date 21

Unlinked books linked 3

Year to Date 32

Titles recatalogued 121

Year to date 1064

Titles reclassified 71

Year to date 891

B. Authorities

Authority deletions: 15

Year to Date 97

Authority Maintenance on Headings in Bibliographic Records: 57

Year to Date 2065

Authority Maintenance on Authority Records: 7

Year to Date 40

New Authority Records Created: 0

Year to Date 20

Authority Records Loaded:356

Year to Date 3956

OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

April 2002

Location

Withdrawn

from Coll.

YTD

Transferred

to Storage

YTD

Withdrawn from Storage

YTD

Frost

340

2821

76

Fr. Gov Docs

65

96

Frost Lost

32

Frost Missing

27

Frost Ref

1

2

Scott

1

243

Scott Ref

2

14

Scott Gifts

147

Scott Gov Docs

58

436

Scott Gov Docs Lost

14

Scott GV

154

Scott Lost

626

Scott Missing

244

Scott H

23

Scott Q

16

2222

Scott QA

10

10

Scott QB

2

2

Scott QC

1

1

Scott QH

14

14

Scott QK

3

3

Scott QL

7

7

Scott R

33

Scott S

1

877

Scott SD

6

6

Scott T

392

867

SMIL (films)

93

SMIL (videos)

23

Steacie

3

483

647

Steacie Lost

9

Steacie Missing

Steacie Ref

2

BG to STEACIE Transfer Project

Month

Number of Items

Year to Date

April 2002

109

157

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

3

Steacie

0

29

Scott

2

56

Journals

0

21

TOTALS

2

101

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½"

0

32

0

10