August 2001 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for August 2001

Bibliographic Services catalogued 3,177 titles in August 2001

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble, Mary Slinn and Linda Smith corrected 93 titles and 414 volumes

THE TECHNICAL SERVICES WEB RESOURCES PAGE

NEW LINKS

A new document http://info.library.yorku.ca/techserv/acmtdvdrom.htmoutlining procedures for DVDs as accompanying material: was added to the Bibliographic Services Procedures Manual for Yorkline http://info.library.yorku.ca/techserv/ylproc.htm

UPDATE

The document outlining procedures for MARC Holdings records was updated http://info.library.yorku.ca/techserv/Marcholdings.htm

MEETINGS ATTENDED

Access to Collections Forum

August 22

H. Fraser

Cataloguing Committee

Date

Not held

IT Training Committee

Date

Not held

LMC

August 20

H. Fraser


STAFF

Barbara Lowens and Mary Slinn participated in the "Training Needs Analysis Focus Group" held by Human Resources on August 2.

Hasan Zia joined the department on a part time basis starting August 27th. Hasan is with us each morning to provide administrative support while Rita Carcasole is away.

OTHER

Doug Adams, Linda Gamble, Heather Fraser, Nancy Hall and Linda Smith met to discuss plans for staff training in SmartPort in Bibliographic Services and Monograph Acquisitions. Doug, Linda G. and Linda S. will be working with the draft documentation to prepare the training documentation which will be required.

Using the list of subject headings approved for use in the eresources database, Bibliographic Services worked with Doug Fenwick of LCS to assign headings to approximately 5900 electronic journals.


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

796

795

NOT FOUND

660

304

YR. TO DATE FOUND

2295

2499

YR. TO DATE NOT FOUND

1689

777

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

August 2001

YEAR TO DATE

Exported to AG-Canada and OCLC

2,438

9,541

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 39 bays (11 bays are Yankee Books)

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 2 bay

Visual Materials in Progress

Titles received from SMIL: 175(includes 15 donations)

Titles in progress: 371(includes 3 donations)

NFB titles catalogued: 1(Year to date: 2)

NFB titles searched: 0(Year to date: 0)

Note: SMIL staff input 55 provisional records for items in the NFB donation this month.



Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 123

Year to date:331

2. Number of Rush Requests at the In-Process Stage: 160

Year to date: 592

Found 126

Not Found 11

Returned (On-Order) 2

Returned (Already Cat.) 21

Time Spent Locating: 18 hours or 71/2 min./title

(3 people searching requests)

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 172

Year to date: 1483

Serials Cataloguing

Titles catalogued: 68

Year to date:303

E-Journals Catalogued

Titles catalogued: 130

Year to date:424

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 183

Year to date:473

Maintaining URLs

Records containing URLs checked: 6370

Records containing broken links: 12

Year to Date 60

Links repaired: 9

Year to Date 42

Irreparable links: 3

Year to Date 4

URLs deleted: 3

Year to Date 4



ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 133

Year to Date 2165

Transfers 9

Year to Date 31

Error Reports 0

Year to Date 0

Withdrawals 8(regular workflow)

Year to Date 33

27 (missing list)

Year to Date 271

Reinstates0

Year to Date 33

Deleted from YL35

Year to Date 1423

Deleted from AG-Canada 133

Year to Date 1702

Deleted from OCLC 0

Year to Date 9

Linking problems 4

Year to Date 15

Unlinked books linked 0

Year to Date 18

Titles recatalogued 86

Year to date 405

Titles reclassified 89

Year to date 425

B. Authorities

Authority deletions: 0

Year to Date 28

Authority Maintenance on Headings in Bibliographic Records: 1086

Year to Date 1427

Authority Maintenance on Authority Records: 7

Year to Date 21

New Authority Records Created: 3

Year to Date 5

Authority Records Loaded:342

Year to Date 1164



lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Withdrawn

from Collection

Transfers to Storage

Withdrawn from Storage

Missing List

BG

85

FROST

186

107

27

SCOTT

8

SCOTT REF

1

STEACIE

81

BOOKS REQUESTED FROM STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

2

Steacie

6

12

Scott

3

19

Journals

2

9

TOTALS

11

42

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copies

Original Disks Year to date

Replacement Disks Copied

Replac. Disks Year to date

3 ½"

4

15

0

10

5 ¼"

0

0

0

0