December 2001 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for December 2001

Bibliographic Services catalogued 2340 titles in December 2001.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Mary Slinn and Linda Smith corrected 6 titles and 21 volumes.

CIIA Project:

11 books were added to Yorkline and 4 books sent to the National Library.

MEETINGS ATTENDED

Promotions and Continuing Appointments Committee

Dec. 3, 10

H. Fraser

OTHER

The Workflows Working Group met regularly in December to continue their exploration of the Workflows Interface to SIRSI. Members of this Working Group are: Doug Fenwick, Heather Fraser,

Dale Irwin and Carol Ohlers.


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

406

83

NOT FOUND

194

0

YR. TO DATE FOUND

4297

3390

YR. TO DATE NOT FOUND

2898

1016

Searching with SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

FOUND

95

204

31

51

28

163

79

1

YR. TO DATE FOUND

117

310

94

99

39

228

100

1

Smartport

Not Found 232

Not found Year to Date 286

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

1757

18, 068

Monographs in Progress

Number:

Waiting to Be Searched 1/2 bay

Searched and Waiting to Be Catalogued 44 bays (12 bays are Yankee books)

Searched Once and No Copy Found 1 3/4 bays

Searched Twice and No Copy Found 0 bays

Visual Materials in Progress

Titles received from SMIL: 51(includes 0 donations)

Titles in progress: 283(includes 0 donations)

NFB titles catalogued: 0(Year to date: 2)

NFB titles searched: 0 Year to date: 0

Note: SMIL staff input 0 provisional records for items in the NFB donation this month.

Two more video series were linked to Internet websites this month: The triumph of life, a 6 video series and, New York, a 5 video series.

The 2001 list of 25 titles added to the National Film Registry by the Library of Congress was checked against library holdings, and 10 of the 25 titles are in SMIL or on order. These films are judged to be culturally, historically or aesthetically" significant motion pictures. Supporting information with this year's list allowed Eirene Landon to upgrade the records for three titles. Of the 330 records added to the National Film Registry since its inception in 1989, SMIL has copies of 216. All National Registry films in SMIL have a note added to the catalogue record, and an added entry to allow patrons to scan all the titles that SMIL holds.

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 34

Year to date:554

2. Number of Rush Requests at the In-Process Stage: 140

Year to date: 976

Found 129

Not Found 10

Returned (On-Order) 0

Returned (Already Cat.) 1

Time Spent Locating: 15 hours or 7 min./title

(3 people searching requests)

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 69

Year to date: 2210

Serials Cataloguing

Titles catalogued: 39

Year to date:552

E-Journals Catalogued

Titles catalogued: 52

Year to date:1011

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 29

Year to date:6007

Maintaining URLs

Records containing URLs checked: 12, 468

Records containing broken links: 19

Year to Date 146

Links repaired: 14

Year to Date 135

URLs deleted: 5

Year to Date 18

ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 22

Year to Date 2369

Transfers 4

Year to Date 115

Error Reports 0

Year to Date 0

Withdrawals 191(regular workflow)

Year to Date 735

0 (missing list)

Year to Date 0

Reinstates4

Year to Date 77

Deleted from YL711

Year to Date 2451

Deleted from AG-Canada 157

Year to Date 2148

Deleted from OCLC 10

Year to Date 55

Linking problems 0

Year to Date 18

Unlinked books linked 2

Year to Date 28

Titles recatalogued 39

Year to date 764

Titles reclassified 20

Year to date 686

B. Authorities

Authority deletions: 3

Year to Date 40

Authority Maintenance on Headings in Bibliographic Records: 51

Year to Date 1631

Authority Maintenance on Authority Records: 1

Year to Date 25

New Authority Records Created: 2

Year to Date 11

Authority Records Loaded:287

Year to Date 2507



lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Withdrawn

from Collection

Transfers to Storage

Withdrawn from Storage

Missing List

BG

BG REF

FROST

1

FROST GOV DOCS

19

SCOTT

SCOTT GOV DOCS

10

SCOTT REF

SCOTT GV

SCOTT H

SCOTT Q

170

SCOTT R

SMIL

4

STEACIE

2

BOOKS REQUESTED FROM STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

1

3

Steacie

0

18

Scott

2

37

Journals

1

12

TOTALS

4

70

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½"

3

23

0

10

5 ¼"

0

0

0

0