March 2002 Monthly Report 107

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for March 2002

Bibliographic Services catalogued 2969 titles in March 2002

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Mary Slinn and Linda Smith corrected 10 titles and 45 volumes.

CIHM

We are now up to date with loading MARC records for our CIHM fiche collection. A total of 9111 records were loaded into Yorkline

THE TECHNICAL SERVICES WEB RESOURCES PAGE

NEW LINKS

A new document outlining the procedures for using winCATSS, our SmartPort enhancement has been added to the Procedures manual section of our website. The direct URL to the document is:

http://info.library.yorku.ca/techserv/winCATSS.htm

A new document created by Marcia Salmon, outlining LCRI changes from the latest update was added:

http://info.library.yorku.ca/techserv/lcrichanges.htm

Marcia and Daphne Clunies have worked together to add "York practice" notes to this document.

A new document created by Marcia Salmon, outlining a summary of changes to MARC 21 for Bibliographic and Authority Data from the latest update was added:

http://info.library.yorku.ca/techserv/marc21changes.htm

MEETINGS ATTENDED

Access to Collections Forum

March 27

H. Fraser

Archives Appointment Committee

March 18

E. Landon, M. Salmon

Bibliographic Services Appointment Committee

March 8, 19

H. Fraser, M. Slinn

Cataloguing Committee

March 13

D. Adams, H, Fraser, C, Ohlers

LMC

March 11

H. Fraser

Scott 1st Floor Services

March 6, 20

H. Fraser

Web Review Committee

March 19

H. Fraser


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

See SmartPort

See SmartPort

NOT FOUND

See SmartPort

See SmartPort

YR. TO DATE FOUND

4297

3390

YR. TO DATE NOT FOUND

2898

1016

Searching with SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

FOUND

91

923

187

144

107

21

40

0

YEAR TO DATE FOUND

410

2282

529

380

390

659

470

4

Not found 270

Not found Year to Date 1011

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

March 2002

YEAR TO DATE

Exported to AG-Canada and OCLC

2147

24, 999

Monographs in Progress

Number:

Waiting to Be Searched 1 1/2 bays

Searched and Waiting to Be Catalogued 45 bays (12 bays are Yankee books)

Searched Once and No Copy Found 1/2 bay

Searched Twice and No Copy Found 0 bays

Visual Materials in Progress

Titles received from SMIL: 57(includes 33 donations)

Titles in progress: 223(includes 0 donations)

NFB titles catalogued: 2(Year to date: 14)



Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 53

Year to date:703

2. Number of Rush Requests at the In-Process Stage: 454

Year to date: 2354

Found 410

Not Found 16

Returned (On-Order) 23

Returned (Already Cat.) 5

Time Spent Locating: 55 hours or 7 min./title

(3 people searching requests)

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 231

Year to date: 2709

Serials Cataloguing

Titles catalogued: 34

Year to date:668

E-Journals Catalogued

Titles catalogued: 246

Year to date:1511

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 449

Year to date:6608

Maintaining URLs

Records containing URLs checked: 13, 169

Records containing broken links: 16

Year to Date 184

Links repaired: 10

Year to Date 169

URLs deleted: 6

Year to Date 25

Links to Holdings Problems in Webspirs Databases

Database

No. Reported

Resolved

Not Resolved

Problem

0

0

0

0

0

0

TOTAL

0

0

0

TOTAL YEAR TO DATE ALL DATABASES

4

0

4

citatations lacked ISSNs



ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 41

Year to Date 3056

Transfers 75

Year to Date 205

Error Reports 0

Year to Date 0

Withdrawals 259(regular workflow)

Year to Date 1341

0(missing list)

Year to Date 0

Reinstates1

Year to Date 91

Deleted from YL49

Year to Date 2752

Deleted from AG-Canada 0

Year to Date 2239

Deleted from OCLC 0

Year to Date 55

Linking problems 1

Year to Date 21

Unlinked books linked 0

Year to Date 29

Titles recatalogued 34

Year to date 943

Titles reclassified 29

Year to date 820

B. Authorities

Authority deletions: 25

Year to Date 82

Authority Maintenance on Headings in Bibliographic Records: 233

Year to Date 2008

Authority Maintenance on Authority Records: 5

Year to Date 33

New Authority Records Created: 3

Year to Date 20

Authority Records Loaded:477

Year to Date 3600

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Withdrawn

from Collection

Transfers to Storage

Withdrawn from Storage

Missing List

BG

239

BG REF

FROST

FROST GOV DOCS

SCOTT

SCOTT GOV DOCS

SCOTT REF

SCOTT GV

SCOTT S

58

SCOTT T

572

SMIL

STEACIE

BG to STEACIE Transfer Project

Month

Number of Items

Year to Date

March 2002

48

48

BOOKS REQUESTED FROM STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

3

Steacie

4

29

Scott

4

54

Journals

5

21

TOTALS

13

99

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½"

1

32

0

10