April 2001 Monthly Report 105

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for March 2001

Bibliographic Services catalogued 3,706 titles in March 2001.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project: Mary Slinn and Linda Smith corrected 20 titles and 148 volumes.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

NEW LINKS

A link to a "web of on-line dictionaries" has been added to the Dictionaries section of the site

http://www.yourdictionary.com/

A new cataloguing memo has been added. It concerns Reclassing F1001-1140 to

FC Classification

http://info.library.yorku.ca/techserv/ReclassingF1001-1140toFC.htm

COMPUTING

H. Fraser's workstation was upgraded to Windows 2000 Professional in early March. I would like to thank LCS and in particular Martin Alexander for his good work during the installation and follow-up process.

MEETINGS ATTENDED

Access to Collections Forum: March 1, 27 H. Fraser

Campbell Org. Survey March 15, 27 H. Pitka

Cataloguing Committee: March 14 D. Adams, H. Fraser,

C. Ohlers

IT Training Committee: March 6 H. Fraser

LMC: March 26 H. Fraser

STAFF

Eirene Landon, Linda Smith and I interviewed for the position of part-time cataloguing librarian. We were pleased to offer the position to Sue-Fang Li who will be joining the department in April 2001.

OTHER

In March 2001 we processed a very large number of In-Process requests. 427 items were located and catalogued. This is a record!


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

695

855

NOT FOUND

332

172

YR. TO DATE FOUND

7,798

7,954

YR. TO DATE NOT FOUND

4,259

1,609

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

2,797

22,801

Monographs in Progress

Number:

Waiting to Be Searched 1/2 bay

Searched and Waiting to Be Catalogued 48 bays (6 bays are YBP books)

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 45 (includes 0 donations)

Titles in progress: 288 (includes 0 donations)

NFB titles catalogued: 0 (Year to date: 0)

NFB titles searched: 0 (Year to date: 0)

Note: SMIL staff input 36 provisional records for items in the Toronto Public Library donation this month.



Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 95

Year to date: 1,158

2. Number of Rush Requests at the In-Process Stage: 427

Year to date: 2,085

Found 373

Not Found 23

Returned (On-Order) 15

Returned (Already Cat.) 16

Time Spent Locating: 55 hours or 8 min./title

(3 people searching requests)

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

0

GPC

0

0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 515

Year to date: 2,650

Serials Cataloguing

Titles catalogued: 59

Year to date: 535

E-Journals Catalogued

Titles catalogued: 70

Year to date: 1,744

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 123

Year to date: 806

Maintaining URLs

Records containing URLs checked: 4,082

Year to Date 30,774

Records containing broken links: 27

Year to Date 181

Links repaired: 25

Year to Date 159

URLs redirected: 10

Year to Date 51

Irreparable links: 2

Year to Date 21

URLs deleted: 4

Year to Date 23

Links to Holdings Problems in Webspirs Databases

Database

No. Reported

Resolved

Not Resolved

Problem

International Political Science Abstracts

4

1

3

1 Yorkline record contained the incorrect ISSN; 3 citations lacked the ISSN

TOTAL

4

1

3

TOTAL YEAR TO DATE ALL DATABASES

10

3

6



ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 189

Year to Date 3,649

Transfers 13

Year to Date 119

Error Reports 0

Year to Date 0

Withdrawals 275 (regular workflow)

Year to Date 944

0 (missing list)

Year to Date 463

Reinstates 5

Year to Date 74

Deleted from YL 191

Year to Date 9,065

Deleted from AG-Canada 483

Year to Date 8,415

Deleted from OCLC 0

Year to Date 25

Linking problems 0

Year to Date 12

Unlinked books linked 4

Year to Date 24

Titles recatalogued 75

Year to date 773

Titles reclassified 52

Year to date 410

B. Authorities

Authority deletions: 25

Year to Date 63

Authority Maintenance on Headings in Bibliographic Records: 326

Year to Date 709

Authority Maintenance on Authority Records: 10

Year to Date 40

New Authority Records Created: 2

Year to Date 10

Authority Records Loaded: 366

Year to Date 2,179



lll. OTHER

Special Projects

Project

Withdrawn

Withdrawn – Year to date

Transfers To Storage

Transfers To Storage –

Year to date

Weeded From Storage

Weeded From Storage

Year to Date

Scott G

0

0

0

0

0

0

Scott 'GV'

120

120

0

0

0

0

Scott H

0

0

0

0

0

0

Scott Map

0

0

0

0

0

0

Steacie Weeding

83

3,209

0

0

0

0

Frost Weeding

0

0

0

0

0

0

Gov Docs

Weeding

0

0

0

0

0

0

Books Requested from Storage and Transferred Back to Collections

Library

Numbers Requested

Year to date

Frost

1

9

Steacie

5

45

Scott

5

42

Journals

2

19

TOTALS

13

115

Numbers of Disks Copied for Books with Computer Disks

Format

Original Disks Copies

Original Disks Year to date

Replacement Disks Copied

Replac. Disks Year to date

3 ½"

4

53

0

5

5 ¼"

0

0

0

0