December 2000 Monthly Report 70

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for December 2000

Bibliographic Services catalogued 1,866 titles in December 2000.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project: Mary Slinn and Linda Smith corrected 10 titles and 62 volumes.

CIIA Project: Karen Cassel sent 81 books to the National Book Exchange. 2 serial titles were added to Yorkline. 2 titles were added to Scott.

MEETINGS ATTENDED

Access to Collections Forum: December 6 H. Fraser

Campbell Organizational Survey Study Group December 6 H. Pitka

Cataloguing Committee: December 6 D.Adams, H Fraser,

C. Ohlers

IT Training Committee: December 5 H. Fraser

OTHER

Early in the week of December 4 we were notified that a planned upgrade to SIRSI 99.4.2 was advanced to the weekend of December 8-10. I would like to thank Cataloguing Committee members and former Cataloguing Committee member Daphne Clunies who participated in working through our standard checklist of features to test in the upgrade. I would also like to thank Walter Griffatong and Howard Hui of LCS who kept us informed of when it was necessary to upgrade our programs, screens and bitmaps in the test database during the week and were always available to answer our questions.


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

552

412

NOT FOUND

220

127

YR. TO DATE FOUND

5,758

5,885

YR. TO DATE NOT FOUND

3,081

1,068

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

1684

16,568

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 46 bays

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 41 (includes 0 donations)

Titles in progress: 367 (includes 0 donations)

NFB titles catalogued: 0 (Year to date: 0)

NFB titles searched: 0 (Year to date: 0)

Note: SMIL staff input 7 provisional records for items in the Toronto Public Library donation.



Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 58

Year to date: 835

2. Number of Rush Requests at the In-Process Stage: 85

Year to date: 1,233

Found 75

Not Found 4

Returned (On-Order) 6

Returned (Already Cat.) 0

Time Spent Locating: 10 hours or 7 min./title

(3 people searching requests)

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

0

GPC

0

0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 301

Year to date: 1,573

Serials Cataloguing

Titles catalogued: 34

Year to date: 402

E-Journals Catalogued

Titles catalogued: 19

Year to date: 388

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 74

Year to date: 405

Maintaining URLs

Records containing URLs checked: 3,275

Year to Date 18,992

Records containing broken links: 10

Year to Date 103

Links repaired: 5

Year to Date 90

URLs redirected: 0

Year to Date 36

Irreparable links: 5

Year to Date 12

URLs deleted: 5

Year to Date 12

Links to Holdings Problems in Webspirs Databases

Database

No. Reported

Resolved

Not Resolved

Problem

TOTAL

TOTAL YEAR TO DATE ALL DATABASES

5

2

3



ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 76

Year to Date 2,630

Transfers 4

Year to Date 69

Error Reports 0

Year to Date 0

Withdrawals 90 (regular workflow)

Year to Date 482

0 (missing list)

Year to Date 463

Reinstates 9

Year to Date 63

Deleted from YL 49

Year to Date 8,715

Deleted from AG-Canada 1,025

Year to Date 6,808

Deleted from OCLC 7

Year to Date 25

Linking problems 2

Year to Date 12

Unlinked books linked 0

Year to Date 11

Titles recatalogued 70

Year to date 584

Titles reclassified 29

Year to date 311

B. Authorities

Authority deletions: 5

Year to Date 30

Authority Maintenance on Headings in Bibliographic Records: 36

Year to Date 283

Authority Maintenance on Authority Records: 2

Year to Date 19

New Authority Records Created: 4

Year to Date 7

Authority Records Loaded: 331

Year to Date 1,407



lll. OTHER

Special Projects

Project

Withdrawn

Withdrawn – Year to date

Transfers To Storage

Transfers To Storage –

Year to date

Weeded From Storage

Weeded From Storage

Year to Date

Scott G

0

0

0

0

0

0

Scott H

0

941

0

0

0

0

Scott Map

0

4,284

0

0

0

0

Steacie Weeding

0

0

0

0

0

0

Frost Weeding

0

3,003

0

0

0

0

Gov Docs

Weeding

0

0

0

0

0

0

Books Requested from Storage and Transferred Back to Collections

Library

Numbers Requested

Year to date

Frost

0

8

Steacie

8

29

Scott

4

28

Journals

2

13

TOTALS

14

78

Numbers of Disks Copied for Books with Computer Disks

Format

Original Disks Copies

Original Disks Year to date

Replacement Disks Copied

Replac. Disks Year to date

3 ½"

5

46

0

4

5 ¼"

0

0

0

0