January 2001 Monthly Report 69

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for January 2001

Bibliographic Services catalogued 3,663 titles in January 2001.

CATALOGUE ENHANCEMENT

1096 MARC records purchased from OCLC for titles from the Elsevier Science Direct package were loaded into Yorkline. Many thanks to Doug Fenwick from LCS who created the program to load the records. Doug's program was extra special in that it included modifying the OCLC records to add certain customized MARC tags. These included our local access restriction note contained in the 506 (Access Restriction) tag, a customized systems requirement note, tag 538 whjch contains a descriptive version of the URL for the ejournal and a customized 856 (Electronic Access) tag which makes the link to the ejournal from the WebCat. Doug was able to use information from our ejournals database to achieve some of this detail. I would also like to add that Doug quickly identified and corrected a problem that was initially preventing us from loading the records into Yorkline.

Multivolume Clean-up Project: Mary Slinn and Linda Smith corrected 31 titles and 185 volumes.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

NEW LINKS

A new section containing a web version our cataloguing memos to the Technical Services Web Resources Page

http://info.library.yorku.ca/techserv/catmemos.htm

MEETINGS ATTENDED

Access to Collections Forum: January 24, 30 H. Fraser

Campbell Organizational Survey January 29 H. Pitka

Cataloguing Committee: none held

IT Training Committee: January 9 H. Fraser

LMC: January 22 H. Fraser

OTHER

January was marked by several calls to Lcshelp to service multiple departmental workstations. I would like to thank Helium Tsui and his staff for the good work they do and for their speedy and pleasant responses to our messages.

Some of the In-Process books that had been in Facilities have now been moved up to the locked mobile shelving. Thanks also goes to Paul Harrison and his staff who worked with Linda Smith to relocate the items for us.


BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

516

714

NOT FOUND

289

175

YR. TO DATE FOUND

6,274

6,599

YR. TO DATE NOT FOUND

3,370

1,243

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

January 2001

YEAR TO DATE

Exported to AG-Canada and OCLC

1,363

17,931

Monographs in Progress

Number:

Waiting to Be Searched 1 bays

Searched and Waiting to Be Catalogued 43 bays

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 1 bay

Visual Materials in Progress

Titles received from SMIL: 26 (includes 0 donations)

Titles in progress: 332 (includes 0 donations)

NFB titles catalogued: 0 (Year to date: 0)

NFB titles searched: 0 (Year to date: 0)

Note: SMIL staff input 16 provisional records for items in the Toronto Public Library donation this month.



Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 111

Year to date: 946

2. Number of Rush Requests at the In-Process Stage: 205

Year to date: 1,438

Found 166

Not Found 20

Returned (On-Order) 12

Returned (Already Cat.) 7

Time Spent Locating: 19 hours or 7 min./title

(3 people searching requests)

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

0

GPC

0

0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 224

Year to date: 1,797

Serials Cataloguing

Titles catalogued: 26

Year to date: 428

E-Journals Catalogued

Titles catalogued: 1,209

Year to date: 1,597

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 44

Year to date: 449

Maintaining URLs

Records containing URLs checked: 3,702

Year to Date 22,694

Records containing broken links: 10

Year to Date 113

Links repaired: 5

Year to Date 95

URLs redirected: 5

Year to Date 41

Irreparable links: 5

Year to Date 17

URLs deleted: 5

Year to Date 17

Links to Holdings Problems in Webspirs Databases

Database

No. Reported

Resolved

Not Resolved

Problem

TOTAL

TOTAL YEAR TO DATE ALL DATABASES

5

2

3



ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 130

Year to Date 2,760

Transfers 8

Year to Date 77

Error Reports 0

Year to Date 0

Withdrawals 10 (regular workflow)

Year to Date 492

0 (missing list)

Year to Date 463

Reinstates 3

Year to Date 66

Deleted from YL 38

Year to Date 8,753

Deleted from AG-Canada 405

Year to Date 7,213

Deleted from OCLC 0

Year to Date 25

Linking problems 0

Year to Date 12

Unlinked books linked 0

Year to Date 11

Titles recatalogued 62

Year to date 646

Titles reclassified 27

Year to date 338

B. Authorities

Authority deletions: 6

Year to Date 36

Authority Maintenance on Headings in Bibliographic Records: 95

Year to Date 378

Authority Maintenance on Authority Records: 2

Year to Date 21

New Authority Records Created: 0

Year to Date 7

Authority Records Loaded: 189

Year to Date 1,596



lll. OTHER

Special Projects

Project

Withdrawn

Withdrawn – Year to date

Transfers To Storage

Transfers To Storage –

Year to date

Weeded From Storage

Weeded From Storage

Year to Date

Scott G

0

0

0

0

0

0

Scott H

0

941

0

0

0

0

Scott Map

0

0

0

0

0

0

Steacie Weeding

0

0

0

0

0

0

Frost Weeding

0

3,003

0

0

0

0

BG

Weeding

81

2,429

0

0

0

0

Gov Docs

Weeding

0

0

0

0

0

0

Books Requested from Storage and Transferred Back to Collections

Library

Numbers Requested

Year to date

Frost

0

8

Steacie

4

33

Scott

5

33

Journals

4

17

TOTALS

13

91

Numbers of Disks Copied for Books with Computer Disks

Format

Original Disks Copies

Original Disks Year to date

Replacement Disks Copied

Replac. Disks Year to date

3 ½"

1

47

0

4

5 ¼"

0

0

0

0