May 2000 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for May 2000

Bibliographic Services catalogued 2,260 titles in May 2000

CATALOGUE ENHANCEMENT

141 bibliographic records for microforms from the OCLC Worldcat Set of Health, Physical Education and Recreation were loaded into Yorkline in May.

After the conversion of the SIRSI database to Release 9.2.4 we successfully upgraded the GUI client on Bibliographic Services workstations.

The "Classics in the History of Psychology Website", an electronic resource created by York professor, Christopher D. Green, was catalogued in Yorkline. Electronic links were also made from individual resources in his site which match bibliographic records in Yorkline. Bibliographic records will be created for resources in his site which did not match existing bibliographic records or are resources not in Yorkline.

Multivolume Clean-up Project:

Linda Gamble; Mary Slinn and Linda Smith corrected 12 titles and 60 volumes.

UPDATES, NEW LINKS AND TIDBITS FROM THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATE

There were no major updates to existing documents on our webnsite this month

NEW LINKS

Beginning in May 2000, the Bibliographic Services monthly reports will be available on the Technical Services Web Resources website. The 1999/2000 annual report is also here. Look for them in a new section of the main or portal page called: Bibliographic Services Monthly and

Annual Reports!

TIDBITS

The 2000 web edition of the USMARC Code List for languages is now available. It is linked on the Technical Services Web Resources Page in the MARC Coding Guides section. The direct URL is: http://lcweb.loc.gov/marc/languages/

MEETINGS ATTENDED

Cataloguing Committee: none held

IT Training Committee: May 2 Heather Fraser

LMC: May 29 Heather Fraser

Steacie Search Committee: May 9; 10; 15; 16 Heather Fraser

STAFF

Daphne Clunies, Frances Kandaharian, Barbara Lowens, and Carol Ohlers attended one of the Internet workshops offered by the IT Training Committee in May

BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

Searching

COPY

AG-CANADA

OCLC

FOUND

787

925

NOT FOUND

534

302

YR. TO DATE FOUND

787

925

YR. TO DATE NOT FOUND

534

302

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

2101

2101

Monographs in Progress

Number:

Waiting to Be Searched 4 bays

Searched and Waiting to Be Catalogued 32 bays

Searched Once and No Copy Found 0 bays

Searched Twice and No Copy Found 2 bays

Visual Materials in Progress

Titles received from SMIL: 50(includes 0 donations)

Titles in progress: 65(includes 0 donations)

NFB titles catalogued: 0(Year to date: 0)

NFB titles searched: 0(Year to date: 0)

Note: SMIL staff input 103 provisional records for items in the NFB donation this month.


Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 115

Year to date:115

2. Number of Rush Requests at the In-Process Stage: 119

Year to date: 119

Found 110

Not Found 7

Returned (On-Order) 1

Returned (Already Cat.) 1

Time Spent Locating: 10 hours or 8 min./title

(3 people searching requests)

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

0

GPC

0

0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 194

Year to date: 194

Serials Cataloguing

Titles catalogued: 44

Year to date:44

E-Journals Catalogued

Titles catalogued: 4

Year to date:4

E-Books Catalogued

Titles catalogued: 63

Year to date:63

Maintaining URLs

Records containing URLs checked: 2470

Year to Date 2470

Records containing broken links: 4

Year to Date 4

Links repaired: 21

Year to Date 21

URLs redirected: 4

Year to Date 4

Irreparable links: 1

Year to Date 1

URLs deleted: 1

Year to Date 1

Links to Holdings Problems in Webspirs Databases

Database

No. Reported

Resolved

Not Resolved

Problem

MLA

1

1

0

No ISSN in biblographic record

TOTAL

1

1

0

TOTAL YEAR TO DATE

1

1

0


ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 81

Year to Date 81

Transfers 6

Year to Date 6

Error Reports 0

Year to Date 0

Withdrawals 51(regular workflow)

Year to Date 51

0 (missing list)

Year to Date 51

Reinstates9

Year to Date 9

Deleted from YL482

Year to Date 482

Deleted from AG-Canada 161

Year to Date 161

Deleted from OCLC 4

Year to Date 4

Linking problems 2

Year to Date 2

Unlinked books linked 1

Year to Date 1

Titles recatalogued 54

Titles recatalogued year to date 54

Titles reclassified 49

Titles reclassified year to date 49

B. Authorities

Authority deletions: 6

Year to Date 6

Authority Maintenance on Headings in Bibliographic Records: 22

Year to Date 22

Authority Maintenance on Authority Records: 0

Year to Date 0

New Authority Records Created: 0

Year to Date 0

Authority Records Loaded:68

Year to Date 68


lll. OTHER

Special Projects

Project

Withdrawn

Withdrawn – Year to date

Transfers To Storage

Transfers To Storage –

Year to date

Weeded From Storage

Weeded From Storage

Year to Date

Scott G

0

0

0

0

0

0

Scott H

544

544

1298

1298

0

1298

Scott Map

0

0

0

0

0

0

Steacie Weeding

0

0

0

0

29

29

Frost Weeding

980

980

0

0

0

0

Books Requested from Storage and Transferred Back to Collections

Library

Numbers Requested

Year to date

Frost

3

3

Steacie

1

1

Scott

3

3

Journals

2

2

TOTALS

9

9

Numbers of Disks Copied for Books with Computer Disks

Format

Original Disks Copies

Original Disks Year to date

Replacement Disks Copied

Replac. Disks Year to date

3 ½"

18

18

0

0

5 ¼"

0

0

0

0