October 2000 Monthly Report


BIBLIOGRAPHIC SERVICES MONTHLY REPORT for
October 2000




Bibliographic Services catalogued
2,912
titles in
October 2000
.

 

CATALOGUE ENHANCEMENT

 

Multivolume Clean-up Project: Linda Gamble and Linda Smith corrected 21 titles and 131 volumes.

 

CIIA Project: Marsha Hall searched Yorkline for CIIA titles. 186 titles will be added to Yorkline. 109 titles were sent to National Book Exchange.

 

THE TECHNICAL SERVICES WEB RESOURCES PAGE

 

UPDATE

 

The document entitled "Access to Canadian and American University Library Catalogues for Thesis Cataloguing" has been updated to add some new links and give the document a new look.

http://info.library.yorku.ca/techserv/catheses.htm



 

NEW LINKS

 

A new Monthly and annual reports section for Serials and Electronic Acquisitions was added to the web page

http://infodev.library.yorku.ca/depts/biblio/hfraser/techserv/dptrptsse.htm



 

A link to a document entitled: Core Level Cataloguing for Non-serial Cartographic Materials has been added to the Cataloguing Committee Home Page

https://www.library.yorku.ca/staff/cc/Corelevelcataloguingmaps.htm



 

A link to a new tool called the
Cataloguing Calculator
has been added to the General Cataloguing Tools Section of the Technical Services Web Page. This tool from Oregon State University is a searchable database of some standard cataloguing tools such as cutters, language codes and country codes

http://calculate.alptown.com



 

MEETINGS ATTENDED

 

Access to Collections Forum:  
October 17      H. Fraser

 

Cataloguing Committee:  
October 18      D. Adams, H. Fraser, C. Ohlers

 

E. Journals Working Group  
October 13      H. Fraser

 

IT Training Committee:    
October 3      H. Fraser

 

LMC:          
October 25      H. Fraser

 

Staff Lounge Renovation    
October 10;16      L. Smith

 

 

STAFF

 



On October 1, Jean Anderson began her new position in Bibliographic Services as a Semi-Original Cataloguing Assistant

 

OTHER

 

Helium Tsui of LCS came up with a solution for the problems we have been having with making the back up copies of computer disks on Windows NT workstations. Many thanks to Helium for his ingenuity. We are back to copying disks with ease!

 

BIBLIOGRAPHIC SERVICES ¿ STATISTICS

 

I.  
SEARCHING AND CATALOGUING WORKFLOW

 



Searching

 
COPY
AG-CANADA
OCLC
FOUND
498
561
NOT FOUND
252
52
YR. TO DATE FOUND
4,394
4,788
YR. TO DATE NOT FOUND
2,417
883
Records Exported to AG-Canada and OCLC

 
NO. OF RECORDS
MONTH/YEAR
YEAR TO DATE
Exported to AG-Canada and OCLC
2,169
12, 884

Monographs in Progress

 

Number:

 Waiting to Be Searched      
2
bays

 Searched and Waiting to Be Catalogued  
40 1/2
bays

 Searched Once and No Copy Found    
0
bays

 Searched Twice and No Copy Found    
1
bay

 

Visual Materials in Progress

 

Titles received from SMIL:    
29  
(includes
0
donations)

 

Titles in progress:      
418  
(includes
0
donations)

 

NFB titles catalogued:    
0  
(Year to date:
0
)

 

NFB titles searched:    
0  
(Year to date:
0
)

 

Note:  SMIL staff input
0
provisional records for items in the Toronto Public Library donation this month.

Rush Cataloguing

 

1.  
Number of Rush Cataloguing Requests

(Identified at Other Stages):    
63

Year to date:    
672

 

2.  
Number of Rush Requests at the In-Process Stage:  
301

Year to date:    
979

 

Found        
208

Not Found      
27

Returned (On-Order)  
5

Returned (Already Cat.)  
3

 

 Time Spent Locating:  
25
hours or
6
min./title

       (
3
people searching requests)

 

 

Minimal Level Cataloguing

 
Type of Record
Number added to Yorkline
Number added Year-to-date
CPC
0
0
GPC
0
0
 

 Government Documents Cataloguing

 

 Titles catalogued include FR, SC ¿ all formats:  
152

   Year to date:    
1,030

 

 Serials Cataloguing

 

 Titles catalogued:    
37

   Year to date:    
291

 

 

 

 
E-Journals Catalogued

 

 Titles catalogued:    
29

   Year to date:    
328

 

E-Books Catalogued (includes electronic version of York theses)

 

 Titles catalogued:    
17

 Year to date:    
282

 

Maintaining URLs

Records containing URLs checked:  
3,903

 
Year to Date   
12,521

Records containing broken links:  
4

 
Year to Date   
84

Links repaired:      
4

 
Year to Date   
76

URLs redirected:      
18

 
Year to Date   
32

Irreparable links:      
2

Year to Date   
6

URLs deleted:        
2

 
Year to Date   
6

 

Links to Holdings Problems in Webspirs Databases

 
Database
No. Reported
Resolved
Not Resolved
Problem
International Political Science Abstracts
1
0
1
Citations to a journal lacked the ISSN
PAIS
1
0
1
Citations to two journals in db contained same ISSN
TOTAL
2
0
2
TOTAL YEAR TO DATE ALL DATABASES
5
2
3

 

 

II.  
CATALOGUE ENHANCEMENT

 

A.  
Bibliographic Records

 

Maintenance on Bib. Records (Corrections)  
102

   
Year to Date   
1,017

 

Transfers    
9

   Year to Date   
62

 

Error Reports    
0

   Year to Date   
0

 

Withdrawals    
142  
(regular workflow)

Year to Date   
288

0
   (missing list)

Year to Date   
463

Reinstates      
15

   
Year to Date   
42

Deleted from YL    
671

   
Year to Date   
8,514

 Deleted from AG-Canada  
460

 
Year to Date   
4,822

 Deleted from OCLC    
0

   Year to Date   
4

 Linking problems    
3

   
Year to Date   
10

 Unlinked books linked  
2

   
Year to Date   
11

 

 Titles recatalogued    
64

   Year to date  
450

 

 Titles reclassified    
60

   Year to date  
259

 

 

B.  Authorities

 

Authority deletions:      
0

   Year to Date   
13

Authority Maintenance on Headings in Bibliographic Records:    
34

   Year to Date   
197

Authority Maintenance on Authority Records:        
3

   Year to Date   
9

New Authority Records Created:  
0

   Year to Date   
2

Authority Records Loaded:    
288

   Year to Date   
1,021

 

 

 



lll.  OTHER



Special Projects

 
Project
Withdrawn
Withdrawn¿ Year to date
Transfers To Storage
Transfers To Storage ¿

Year to date
Weeded From Storage
Weeded From Storage

Year to Date
Scott G
2
2
0
0
0
0
Scott H
0
914
0
0
0
0
Scott R
20
4,265
0
0
0
0
Scott Map
0
0
0
0
0
0
Steacie Weeding
708
3,126
0
0
0
0
Frost Weeding
0
2,968
0
0
0
0
BG Weeding
77
2,348
0
0
0
0
Gov Docs

Weeding
0
2,237
0
0
0
0
Books Requested from Storage and Transferred Back to Collections

 
Library
Numbers Requested
Year to date
Frost
0
8
Steacie
4
20
Scott
2
19
Journals
1
4
TOTALS
7
51
Numbers of Disks Copied for Books with Computer Disks
Format
Original Disks Copies
Original Disks Year to date
Replacement Disks Copied
Replac. Disks Year to date
3 ½¿
3
40
1
2
5 ¼¿
0
0
0
0