August 2002 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for August 2002

Bibliographic Services catalogued 4,712 titles in August 2002 .

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble, Mary Slinn and Linda Smith corrected 25 titles and 207 volumes.

MEETINGS ATTENDED

Access to Collections Forum

August 21

Carol Ohlers, Marcia Salmon, Merle Steeves

Cataloguing Committee

Not held

Professional Staff

LMC

STAFF

Marcia Salmon attended the mandatory OHLS / WHMIS session on August 7 and Rita Carcasole and Elma Culver attended the August 22 nd session.

Merle Steeves joined Bibliographic Services on August 2 as Eirene Landon's replacement. He attended orientation tours of Serials, Government Documents, Reference, Law, Archives and Special Colle ctions and Maps.

OTHER

Rita Carcasole searched and saved 787 authorities from the Validator backlog which occurred during Doug Adams' vacation.

Rita Carcasole, Brent Merriman, Elma Culver and Monica Wieliczko completed inputting provisional records for the York theses.

BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

166

964

242

82

138

9

0

0

0

YEAR TO DATE FOUND

580

4,374

805

239

624

31

0

1

10

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

3,950

13,971

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 33 bays (3 bays are YB P)

Searched Once and No Copy Found ½ bay

Searched Once and Partial Copy Found 5/6 bay

Searched Twice and No Copy Found ½ bay

Visual Materials in Progress

Titles received from SMIL: 150

Titles in progress: 161

Rush Cataloguing

  1. Number of Ru sh Cataloguing Requests

(Identified at Other Stages): 24 Year to date: 180

  1. Number of Rush Requests at the In-Process Stage: 147

Year to date: 748

Found 139

Not Found 4

Returned (On-Order) 3

Returned (Already Cat.) 1

Minimal Level Cataloguing

Typ e of Record

Number added to Yorkline

Number added Year-to-date

CPC

77

101

GPC

12

12

Government Documents Cataloguing

Titles catalogued include FR, SC all formats 236

Year to date: 635

Serials Cataloguing

Titles catalogued: 89

Year to date: 324

E-Journals Catalogued

Titles catalogued: 122

Year to date: 934

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 62

Year to date: 178

Maintaining URLs

Records containing URLs checked: 14,710

Records containing broken links: 46

Year to Date: 244

Links repair ed: 36

Year to Date: 220

URLs deleted: 7

Year to Date: 15

CATALOGUE ENHANCEMENT

  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 213

Year to Date : 272

Transfers within same library: 178

Year to Date: 3,868

Transfers between b ranches: 151

Year to Date: 918

Transfers to storage 1,698

Year to Date 5,437

Withdrawals Regular Workflow: 28

Year to Date: 103

Withdrawals Missing List: 339

Year to Date : 339

Withdrawals Lost: 607

Year to Date: 607

Reinstates: 9

Year to D ate 0

Deleted from YL: 610

Year to Date : 962

Deleted from AG-Canada: 2,803

Year to Date 4,467

Deleted from OCLC 57

Year to Date 79

Linking problems 16

Year to Date 17

Unlinked books linked: 7

Year to Date: 14

Titles recatalogued: 178

Year to date: 520

Titles reclassified: 46

Year to da te: 134

B. Authorities

Authority deletions: 4

Year to Date 28

Authority Maintenance on Headings in Bibliographic Records: 0

Year to Date 164

Authority Maintenance on Authority Records: 1

Year to Date 12

New Authority Records Created: 3

Y ear to Date 3

Authority Records Loaded: 910

Year to Date 1,179

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from Coll.

YTD

Trans. to Stor.

YTD

Withdrawn from Stor.

YTD

Missing

List

YTD

BG

247

0

0

0

BG Ref

0

0

0

0

Frost

55

426

37

192

41

78

78

Fr. Gov Docs

997

1,771

348

735

0

0

Fr. Ref

27

27

34

0

0

0

Fr. Lost

35

35

0

0

0

Scott

0

0

0

239

239

Scott Ref

19

5,832

1,05 8

3,393

0

0

Scott Gifts

0

0

0

0

Scott Gov Docs

51

1,678

0

0

0

Scott GV

0

0

0

0

Scott Lost

539

539

0

0

0

Scott H

0

0

0

0

Scott Q

0

701

0

0

Scott R

0

0

0

0

Scott S

0

304

0

0

Scott T

96

832

0

0

SMIL (films)

0

0

0

0

SMIL (videos)

0

0

0

0

Steacie

233

759

0

811

22

22

Steacie Ref

1

1

221

221

0

0

Steacie Lost

33

33

0

0

0

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

2

Steacie

1

5

Scott

1

3

Journals

0

6

TOTALS

2

16

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

2

7

0

0

Bibliographic Services Monthly Report for August 2002