February 2003 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for FEBRUARY 2003

Bibliographic Services catalogued 4,061 titles in February 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble, Mary Slinn and Linda Smith corrected 21 titles and 133 volumes.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

NEW LINKS

A new item was added under OCLC on our "Resources from Library Vendors" page. It is a link to a search form for identifying OCLC Who Codes.

https://www.library.yorku.ca/ccm/Biblio/vendor/index.htm

Three new items were added in the Procedures section:

Cataloguing Memorandum RE: Retaining Subfield |3 in 856 tag – Copy Cataloguing

https://www.library.yorku.ca/ccm/Biblio/catmemos/retain856tagwithsubfield3.htm

Cataloguing Memorandum: Cataloguing CD-ROMS – RULE REVISION

https://www.library.yorku.ca/ccm/Biblio/catmemos/catcd-romrulerev.htm

Adding and Deleting Control Field 006

https://www.library.yorku.ca/ccm/Biblio/procedures/add-remove006.htm

MEETINGS ATTENDED February 2003

Access to Collections Forum

11th

H. Fraser, M. Salmon, M. Steeves

Cataloguing Committee

11th

D. Adams, H. Fraser, C. Ohlers,

M. Salmon, M. Steeves

Electronic Resources Group

17th

H. Fraser

Government Documents Relocation

27th

H. Fraser

LMC

24th

H. Fraser

PCAC

18th, 24th, 25th, 26th

H. Fraser

Web Review Committee

18th, 27th

M. Steeves

STAFF

E. Culver and M. Wielicizko attended the staff development course Dealing with Difficult People on February 18.

OTHER

H. Fraser has been working with D. Fenwick to plan for the global location changes in SIRSI for the move of government documents material from the Business and Government Documents Library to the Scott Library.

New computers for R. Carcasole and S-F Li were installed this month.


BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

143

876

121

47

86

3

0

2

0

YEAR TO DATE FOUND

1,646

10,388

1,602

715

1,437

68

0

14

15

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

2,935

34,867

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 32 ½ bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found ½ bay

Searched Twice and No Copy Found ½ bay

Visual Materials in Progress

Titles received from SMIL: 119

Titles in progress: 170

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 78

Year to date: 617

  1. Number of Rush Requests at the In-Process Stage: 365

Year to date: 2,532

Found 307

Not Found 26

Returned (On-Order) 26

Returned (Already Cat.) 6

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

95

210

GPC

35

61

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 266

Year to date: 1,653

Serials Cataloguing

Titles catalogued: 116

Year to date: 769

E-Journals Catalogued

Titles catalogued: 224

Year to date: 1,788

E-BooksCatalogued (includes electronic version of York theses)

Titles catalogued: 147

Year to date: 778

Maintaining URLs

Records containing URLs checked: 16,243

Records containing broken links: 11

Year to Date: 483

Links repaired: 10

Year to Date: 420

URLs deleted: 0

Year to Date: 31

Links to Holdings Problems in Webspirs Databases

Database

No. Reported

Resolved

Not Resolved

Problem

Art Index

1

1

0

wrong ISSN

TOTAL

1

1

0

TOTAL YEAR TO DATE ALL DATABASES

1

1

0

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 19

Year to Date: 678

Transfers within same library: 603

Year to Date: 4,520

Transfers between branches: 5

Year to Date: 1,095

Transfers to storage: 266

Year to Date: 6,746

Transfers Regular Workflow: 31

Year to Date: 145

Withdrawals Regular Workflow: 105

Year to Date: 856

Withdrawals Missing List: 0

Year to Date: 542

Withdrawals Lost: 0

Year to Date: 625

Reinstates: 3

Year to Date: 34

Deleted from YL: 97

Year to Date: 1,747

Deleted from AG-Canada: 147

Year to Date: 5,797

Deleted from OCLC: 93

Year to Date: 3,924

Linking problems: 1

Year to Date: 26

Unlinked books linked: 1

Year to Date: 58

Titles recatalogued: 76

Year to date: 980

Titles reclassified: 40

Year to date: 374

B. Authorities

Authority deletions: 0

Year to Date: 125

Authority Maintenance on Headings in Bibliographic Records: 4

Year to Date: 3,165

Authority Maintenance on Authority Records: 1

Year to Date: 43

New Authority Records Created: 9

Year to Date: 71

Authority Records Loaded: 229

Year to Date: 3,102

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from Coll.

YTD

Trans. to Stor.

YTD

Withdrawn from Stor.

YTD

Missing

List

YTD

BG

248

0

0

BG Ref

0

0

0

Frost

242

2,026

83

41

78

Fr. Gov Docs

1,834

0

0

Fr. Ref

24

97

0

0

Fr. Lost

35

0

0

Scott

36

201

0

239

Scott Ref

5,875

183

4,142

0

0

Scott Gifts

0

0

0

Scott Gov Docs

1,925

0

0

Scott Gov Docs Missing

203

0

203

Scott Gov Docs Lost

18

0

0

Scott GV

0

0

0

Scott Lost

539

0

0

Scott H

11

807

0

0

Scott Q

0

0

0

Scott R

0

0

0

Scott S

0

0

0

Scott T

96

0

0

SMIL (films)

0

0

0

SMIL (videos)

18

0

0

SMIL (CDs)

1

0

0

Steacie

67

1,355

811

22

Steacie Ref

25

280

0

0

Steacie Lost

33

0

0

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

3

11

Steacie

1

27

Scott

5

34

Journals

3

23

TOTALS

12

95

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

1

18

3

15

Bibliographic Services Monthly Report for February 2003