January 2003 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for January 2003 (rev. Feb 21, 2003)

Bibliographic Services catalogued 5,286titles in January 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Mary Slinn and Linda Smith corrected 13 titles and 104 volumes.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

The new Technical Services Web Resources Site was launched: https://www.library.yorku.ca/ccm/Biblio/index.htm

A new document has been added to the Procedures section: Adding and Deleting Control Field 006https://www.library.yorku.ca/ccm/Biblio/procedures/add-remove006.htm

MEETINGS ATTENDED January 2003

Access to Collections Forum

14th

H. Fraser, M. Salmon, M. Steeves

Access to Collections Forum

28th

H. Fraser, M. Steeves

Business Library Move

28th

H. Fraser

Cataloguing Committee

14th

H. Fraser, C. Ohlers, M. Salmon, M. Steeves

Government Documents Relocation

9th

H. Fraser

Electronic Resources Group

20th

H. Fraser

LMC

28th

H. Fraser

Staff Development Committee

21st

H. Pitka, M.Salmon

Web Review

21st

H. Fraser, M. Steeves

STAFF

H. Fraser attended the Ontario Library Association Superconference on January 30 – 31st.

OTHER

H. Fraser and L. Smith conducted the first "Workplace Inspection" for Bibliographic Services on January 17th.


BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

196

1,524

151

172

196

1

0

5

0

YEAR TO DATE FOUND

1,503

9,512

1,481

668

1,351

65

0

12

15

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

4,055

31,932

Monographs in Progress

Number:

Waiting to Be Searched 0bays

Searched and Waiting to Be Catalogued 31bays

Searched Once and No Copy Found 0 bay

Searched Once and Partial Copy Found ½ bay

Searched Twice and No Copy Found ½ bay

Visual Materials in Progress

Titles received from SMIL: 113

Titles in progress: 152

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 79

Year to date: 539

  1. Number of Rush Requests at the In-Process Stage: 333

Year to date: 2,167

Found 269

Not Found 25

Returned (On-Order) 34

Returned (Already Cat.) 5

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

115

GPC

0

26

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 152

Year to date: 1,387

Serials Cataloguing

Titles catalogued: 50

Year to date: 653

E-JournalsCatalogued

Titles catalogued: 174

Year to date: 1,564

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 114

Year to date: 631

Maintaining URLs

Records containing URLs checked: 16,091

Records containing broken links: 54

Year to Date : 472

Links repaired: 54

Year to Date: 410

URLs deleted: 0

Year to Date: 31


  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 39

Year to Date: 659

Transfers within the same library: 13

Year to Date: 3,917

Transfers between branches: 0

Year to Date: 1,090

Transfers to storage: 280

Year to Date: 6,480

Transfers Regular Workflow: 12

Year to Date: 114

Withdrawals Regular workflow: 194

Year to Date: 751

Withdrawals Missing List: 203

Year to Date: 542

Withdrawals Lost: 18

Year to Date: 625

Reinstates: 2

Year to Date: 31

Deleted from YL: 120

Year to Date: 1,650

Deleted from AG-Canada: 424

Year to Date: 5,650

Deleted from OCLC: 451

Year to Date: 3,831

Linking problems: 2

Year to Date: 25

Unlinked books linked: 10

Year to Date: 57

Titles recatalogued: 114

Year to date: 904

Titles reclassified: 46

Year to date: 334

B. Authorities

Authority deletions: 0

Year to Date: 125

Authority Maintenance on Headings in Bibliographic Records: 46

Year to Date: 3,161

Authority Maintenance on Authority Records: 7

Year to Date: 42

New Authority Records Created: 21

Year to Date: 62

Authority Records Loaded: 251

Year to Date: 2,873


lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from Coll.

YTD

Trans. to Stor.

YTD

Withdrawn from Stor.

YTD

Missing

List

YTD

BG

248

0

0

BG Ref

0

0

0

Frost

610

1,416

41

78

Fr. Gov Docs

11

1,834

0

0

Fr. Ref

41

73

0

0

Fr. Lost

35

0

0

Scott

108

165

0

239

Scott Ref

5,875

4,142

0

0

Scott Gifts

0

0

0

Scott Gov Docs

23

1,925

0

0

Scott Gov

Docs Missing

203

203

0

203

203

Scott Gov

Docs Lost

18

18

0

0

Scott GV

0

0

0

Scott Lost

539

0

0

Scott H

584

796

0

0

Scott Q

0

0

0

Scott R

0

0

0

Scott S

0

0

0

Scott T

96

0

0

SMIL (films)

0

0

0

SMIL (videos)

2

18

0

0

SMIL (CDs)

1

0

0

Steacie

1,288

811

22

Steacie Ref

25

280

280

0

0

Steacie Lost

33

0

0

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

8

Steacie

2

26

Scott

13

29

Journals

0

20

TOTALS

15

83

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original DisksYear to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

1

17

3

12

Bibliographic Services Monthly Report for January 2003

Bibliographic Services Monthly Report for January 2003