July 2002 Monthly Report 100

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for July, 2002

Bibliographic Services catalogued 3,651 titles in July, 2002

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Mary Slinn and Linda Gamble corrected 4 titles and 19 volumes.

MEETINGS ATTENDED

Access to Collections Forum

July 24

C. Ohlers, M. Salmon

Cataloguing Committee

Not held

Professional Staff

LMC

STAFF

We were very pleased to welcome back Rita Carcasole after an extended absence.

OTHER

Jean Anderson, Brent Merriman, Caro l Ohlers and Mary Slinn attended the mandatory OHLS/WHMIS session, July 23

BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

163

1096

210

39

215

6

0

1

0

YEAR TO DATE FOUND

414

3410

563

157

486

22

0

1

10

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

3845

10,021

Monographs in Progress

Number:

Waiting to Be Searched 1/3 bays

Searched and Waiting to Be Catalogued 30 5/6 bays

Searched Once and No Copy Found 1 bay

Searched Once and Partial Copy Found 5/6 bay

Searched Twice and No Copy Found 1/3 bay

Visual Materials in Progress

Titles received from SMIL: 59

Titles in progress: 95

Rush Cataloguing

  1. Number of Rush Cataloguin g Requests

(Identified at Other Stages): 41 Year to date: 156

  1. Number of Rush Requests at the In-Process Stage: 199

Year to date: 601

Found 177

Not Found 6

Returned (On-Order) 12

Returned (Already Cat.) 4

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

19

24

GPC

0

0

Government Documents Cataloguing

Titles catalogued include FR, SC all formats 76

Year to date: 399

Serials Cataloguing

Titles catalogued: 50

Year to date: 235

E-Journal s Catalogued

Titles catalogued: 138

Year to date: 812

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 21

Year to date: 116

Maintaining URLs

Records containing URLs checked: 14502

Records containing broken links: 102

Year to Date: 198

Links repaired: 95

Year to Date: 184

URLs deleted: 1

Year to Date: 8

CATALOGUE ENHANCEM ENT

  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 25

Year to Date : 59

Transfers within same library: 1856

Year to Date: 3690

Transfers between branches: 766

Year to Date: 767

Transfers to storage 2094

Year to Date 3739

Withdrawals Regular Workflow: 60

Year to Date: 75

Withdrawals Missing List: 0

Year to Date : 0

Reinstates: 0

Year to Date 0

Deleted from YL: 37

Year to Date : 352

Deleted from AG-Canada: 489

Year to Date 1,664

Deleted from OCLC 0

Year to Date 22

Link ing problems 1

Year to Date 1

Unlinked books linked: 4

Year to Date: 7

Titles recatalogued: 81

Year to date: 342

Titles reclassified: 32

Year to date: 88

B. Authorities

Authority deletions: 0

Year to Date 24

Authority Maintenance on Headings in Bibliographic Records: 9

Year to Date 164

Authority Maintenance on Authority Records: 0

Year to Date 11

New Authority Records Created: 0

Year to Date 0

Authority Records Loaded: 0

Year to Date 269

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from Coll.

YTD

Trans. to Stor.

YTD

Withdrawn from Stor.

YTD

Missing List

YTD

BG

247

247

BG Ref

Frost

41

41

Fr. Gov Docs

Scott

Scott Ref

5646

5813

2094

2335

Scott Gifts

Scott Gov D ocs

Scott GV

Scott Lost

Scott H

Scott Q

Scott R

Scott S

Scott T

SMIL (films)

SMIL (videos)

Steacie

420

526

811

811

REMOVED FROM STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

2

Steacie

4

4

Scott

0

2

Journals

4

6

TOTALS

8

14

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

0

5

0

0

5 ¼

0

0

0

0