June 2002 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for June 2002

Bibliographic Services catalogued 4,032 titles in June 2002.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Mary Slinn corrected 4 titles and 13 volumes.

MEETINGS ATTENDED

Access to Collections Forum

June 26

H. Fraser, M. Salmon

Cataloguing Committee

No meeting held

Professional Staff

June 21

M. Salmon, C. Ohlers

LMC

June 21

C. Ohlers

Thesis Working Group

June 11

C. Ohlers

Staff

We were happy to welcome Elma Culver back after an extended sick leave.

BIBLIOGRAPHIC SERVICES – STATISTICS

I. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

89

1100

202

55

161

8

0

0

0

YEAR TO DATE FOUND

251

2314

353

118

271

16

0

0

10

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

June 2002

YEAR TO DATE

Exported to AG-Canada and OCLC

3541

6176

Monographs in Progress

Number:

Waiting to Be Searched 1 2/3 bays

Searched and Waiting to Be Catalogued 46 bays (includes 10 bays YB)

Searched Once and No Copy Found 1 bay

Searched Once and partial copy found 1 bay

Searched Twice and No Copy Found 0 bays

Visual Materials in Progress

Titles received from SMIL: 93 (includes 18 donations)

Titles in progress: 95 (includes 0 donations)

Rush Cataloguing

1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 42

Year to date: 115

2. Number of Rush Requests at the In-Process Stage: 175

Year to date: 402

Found 160

Not Found 11

Returned (On-Order) 2

Returned (Already Cat.) 2

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

5

GPC

0

0

Government Documents Cataloguing

Titles catalogued include FR, SC – all formats: 163

Year to date: 323

Serials Cataloguing

Titles catalogued: 76

Year to date: 185

E-Journals Catalogued

Titles catalogued: 251

Year to date: 674

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 50

Year to date: 95

Maintaining URLs

Records containing URLs checked: 15,325

Records containing broken links: 36

Year to Date 96

Links repaired: 33

Year to Date 89

URLs deleted: 3

Year to Date 7

ll. CATALOGUE ENHANCEMENT

A. Bibliographic Records

Maintenance on Bib. Records (Corrections) 18

Year to Date 34

Transfers within same library 266

Year to Date 1783

Transfers between branches 1

Year to Date 1

Transfers to storage 929

Year to Date 1645

Withdrawals 13 (regular workflow)

Year to Date 15

0 (missing list)

Year to Date 0

Reinstates 0

Year to Date 0

Deleted from YL 182

Year to Date 315

Deleted from AG-Canada 1175

Year to Date 1175

Deleted from OCLC 22

Year to Date 22

Linking problems 0

Year to Date 0

Unlinked books linked 0

Year to Date 3

Titles recatalogued 161

Year to date 261

Titles reclassified 25

Year to date 56

B. Authorities

Authority deletions: 0

Year to Date 24

Authority Maintenance on Headings in Bibliographic Records: 14

Year to Date 155

Authority Maintenance on Authority Records: 9

Year to Date 11

New Authority Records Created: 0

Year to Date 0

Authority Records Loaded: 0

Year to Date 269

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from Coll.

YTD

Trans. to Stor.

YTD

Withdrawn from Stor.

YTD

Missing

List

YTD

BG

BG Ref

Frost

366

371

155

155

Fr. Gov Docs

774

774

387

387

Scott

Scott Ref

167

167

241

241

Scott Gifts

Scott Gov Docs

1552

1627

Scott GV

Scott Lost

Scott H

Scott Q

607

701

Scott R

Scott S

299

304

Scott T

0

96

215

832

SMIL (films)

SMIL (videos)

Steacie

106

106

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

2

2

Steacie

0

0

Scott

1

2

Journals

2

2

TOTALS

5

5

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½"

0

5

0

0

5 ¼"

0

0

0

0