March 2003 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT FOR MARCH 2003

Bibliographic Services catalogued 3,910 titles in March 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Smith corrected 3 titles and 10 volumes.

MEETINGS ATTENDED February 2003

Access to Collections Forum

11th

H. Fraser, M. Salmon, M. Steeves

Bibliographic Services Departmental Meeting

24th

LMC

24th

H. Fraser

PCAC

4th, 10th, 18th, 24th

31st

H. Fraser

Web Review Committee

4th, 25th

M. Steeves

OTHER

Susan Callum was a guest at our departmental meeting and showed us her Power Point presentation about the various moves in the Libraries.


BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

130

990

139

57

100

2

2

2

0

YEAR TO DATE FOUND

1,776

11,378

1,741

772

1,537

70

2

16

15

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

2,628

37,495

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 29 bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found ½ bay

Searched Twice and No Copy Found ½ bay

Visual Materials in Progress

Titles received from SMIL: 176

Titles in progress: 237

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 54

Year to date: 671

  1. Number of Rush Requests at the In-Process Stage: 274

Year to date: 2,806

Found 226

Not Found 18

Returned (On-Order) 24

Returned (Already Cat.) 6

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

210

GPC

0

61

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 206

Year to date: 1,859

Serials Cataloguing

Titles catalogued: 119

Year to date: 888

E-Journals Catalogued

Titles catalogued: 128

Year to date: 1,916

E-BooksCatalogued (includes electronic version of York theses)

Titles catalogued: 111

Year to date: 889

Maintaining URLs

YORKLINE

Records containing URLs checked: 16,363

Records containing broken links: 40

Year to Date: 523

Links repaired: 108

Year toDate: 528

URLs deleted: 1

Year to Date: 32


ERESOURCES DATABASE

Records containing URLs checked: 3,359

Records containing broken links: 12

Year to Date: 12

Links repaired: 10

Year to Date: 10

URLs deleted: 0

Year to Date: 2

Links to Holdings Problems in Webspirs Databases

Database

No. Reported

Resolved

Not Resolved

Problem

Art Index

1

1

0

wrong ISSN

TOTAL

1

1

0

TOTAL YEAR TO DATE ALL DATABASES

1

1

0

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 50

Year to Date: 728

Transfers within same library: 41

Year to Date: 4,561

Transfers between branches: 0

Year to Date: 1,095

Transfers to storage: 384

Year to Date: 7,130

Transfers Regular Workflow: 6

Year to Date: 151

Withdrawals Regular Workflow: 58

Year to Date: 914

Withdrawals Missing List: 0

Year to Date: 542

Withdrawals Lost: 0

Year to Date: 625

Reinstates: 3

Year to Date: 37

Deleted from YL: 402

Year to Date: 2,149

Deleted from AG-Canada: 384

Year to Date: 6,181

Deleted from OCLC: 330

Year to Date: 4,254

Linking problems: 6

Year to Date: 32

Unlinked books linked: 1

Year to Date: 59

Titles recatalogued: 76

Year to date: 1,056

Titles reclassified: 68

Year to date: 442

B. Authorities

Authority deletions: 3

Year to Date: 128

Authority Maintenance on Headings in Bibliographic Records: 21

Year to Date: 3,186

Authority Maintenance on Authority Records: 6

Year to Date: 49

New Authority Records Created: 7

Year to Date: 78

Authority Records Loaded: 332

Year to Date: 3,434

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from Coll.

YTD

Trans. to Stor.

YTD

Withdrawn from Stor.

YTD

Missing

List

YTD

BG

248

0

0

BG Ref

0

0

0

Frost

29

2,055

41

78

Fr. Gov Docs

1,834

0

0

Fr. Ref

2

99

15

15

0

0

Fr. Lost

35

0

0

Scott

27

228

0

239

Scott Ref

5,875

249

4,391

0

0

Scott Gifts

0

0

0

Scott Gov Docs

384

2,309

0

0

Scott Gov Docs Missing

203

0

203

Scott Gov Docs Lost

18

0

0

Scott GV

0

0

0

Scott Lost

539

0

0

Scott H

807

0

0

Scott Q

0

0

0

Scott R

0

0

0

Scott S

0

0

0

Scott T

96

0

0

SMIL (films)

0

0

0

SMIL(videos)

18

0

0

SMIL (CDs)

1

0

0

Steacie

1,355

811

22

Steacie Ref

25

120

400

0

0

Steacie Lost

33

0

0

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

3

14

Steacie

3

30

Scott

5

39

Journals

1

24

TOTALS

12

107

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original DisksYear to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

1

19

1

16

Bibliographic Services Monthly Report for March 2003

Bibliographic Services Monthly Report for March 2003