April 2004 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for April 2004

Bibliographic Services catalogued 4,832 titles in April 2004.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Smith corrected 3 titles and 12 volumes.

Yolton Project

H. Pitka catalogued 71 titles and added 36 volumes in her work on the Yolton Project. 293 items have been processed to date.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATES

The following documents on our webpage were updated

Accessions Procedures

https://www.library.yorku.ca/ccm/Biblio/procedures/accessions.htm

Using the winCATSS program

https://www.library.yorku.ca/ccm/Biblio/procedures/winCATSS.htm

Z39.50 Corner

The following new Z39.50 targets were set up in the SIRSI production database:

Brock University Memorial University

Indiana University Queens University
McGill University

MEETINGS ATTENDED

Meeting

Date

Who Attended

Access to Collections Forum

April 13

D. Adams, J. Chumakov, H. Fraser, M. Salmon, M. Steeves

Bibliographic Services Dept. Mtg

April 19

all

Cataloguing Committee

April 13

D. Adams, H. Fraser, M. Salmon, M. Steeves

LMC

not held

STAFF

L. Smith and M. Steeves attended a Coaching for Performance workshop on April 27th and 28th

J. Anderson, L. Dayan, J. Fileccia, B. Lowens, and H. Pitka began an online course in LC Classification offered through Mohawk College.

OTHER

H. Fraser participated in a Resume and Interview Clinic for Seneca College library techniques students on April 1 at the Seneca Newnham campus.

BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

204

850

149

0

43

31

6

0

1

YEAR TO DATE FOUND

3,846

8,531

1,878

396

479

71

256

10

6

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

2,996

35,798

Monographs in Progress

Number:

Waiting to Be Searched 1 bay

Searched and Waiting to Be Catalogued 33 ½ bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found 0 bays

Searched Twice and No Copy Found 1 ½ bays

Visual Materials in Progress

Titles received from SMIL: 71

Titles in progress: 149

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 50 Year to date: 669

  1. Number of Rush Requests at the In-Process Stage: 138

Year to date: 1,922

Found 118

Not Found 6

Returned (On-Order) 8

Returned (Already Cat.) 6

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

219

GPC

0

20

YPC

0

20

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 118

Year to date: 1,931

Serials Cataloguing

Titles catalogued: 91

Year to date: 866

E-Journals Catalogued

Titles catalogued: 76

Year to date: 1,787

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 112

Year to date: 2,075

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 58

Year to Date: 1,576

Transfers within same library: 20

Year to Date: 633

Transfers between branches: 1

Year to Date: 1,215

Transfers to storage: 5,034

Year to Date: 12,569

Withdrawals Regular Workflow: 17

Year to Date: 1,101

Withdrawals Missing List: 0

Year to Date: 357

Reinstates: 2

Year to Date: 73

Deleted from YL: 44

Year to Date: 7,517

Deleted from AG-Canada: 21

Year to Date: 5,561

Deleted from OCLC: 20

Year to Date: 4,844

Linking problems: 9

Year to Date: 89

Unlinked books linked: 0

Year to Date: 33

Titles recatalogued: 28

Year to date: 800

Titles reclassified: 74

Year to date: 553

B. Authorities

Authority deletions: 16

Year to Date: 86

Authority Maintenance on Headings in Bibliographic Records: 57

Year to Date: 6,813

Authority Maintenance on Authority Records: 0

Year to Date 19

New Authority Records Created: 75

Year to Date: 144

Authority Records Loaded: 342

Year to Date: 4,348

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from

Collection

YTD

Transfer

to

Storage

YTD

Withdrawn

from

Storage

YTD

Missing

List

YTD

BG Ref

Bronfman

4

182

Bronfman Ref

145

Frost

250

3,535

6,249

Fr. Gov Docs

904

Fr. Ref

3

92

Fr. Lost

25

Fr. Missing

23

Fr. Data File

Scott

42

296

8,359

Scott Ref

3

492

4,041

Scott Gifts

Scott Gov Docs

179

Scott GV

Scott Lost

521

Scott Map

Scott Missing

171

Scott H

227

2,184

Scott PQ

21

Scott Q

Scott R

Scott S

Scott T

Scott Ref

CD Rom

SMIL

138

SMIL (films)

6

SMIL (videos)

29

SMIL (CDs)

10

SMIL

(cassettes)

3

SMIL

(CD Rom)

2

Steacie

47

238

33

3,522

161

Steacie Ref

18

Steacie Lost

26

Steacie Missing

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

6

Steacie

0

11

Scott

0

41

Journals

0

7

HNES Storage

0

21

Bronfman Storage

0

2

TOTALS

0

88

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

0

22

0

5

Bibliographic Services Monthly Report on April 2004

Bibliographic Services Monthly Report on April 2004