August 2003 Monthly Report 51

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for August 2003

Bibliographic Services catalogued 2,912 titles in August 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Gamble and Linda Smith corrected 34 titles and 158 volumes.

MEETINGS ATTENDED

Access to Collections Forum

August 12

M. Salmon, M. Steeves

eResources Administration and Advisory Team (ERAAT)

August 26

H. Fraser

LMC

August 25

H. Fraser

STAFF

On August 25, D. Clunies and H. Pitka attended Joseph Levys talk about reducing stress.

BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

99

727

149

24

42

0

1

0

0

YEAR TO DATE FOUND

655

3,018

693

231

189

6

221

10

5

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

2,614

13,093

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 30 bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found ¾ bay

Searched Twice and No Copy Found ½ bay

Visual Materials in Progress

Titles received from SMIL: 91

Titles in progress: 349

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 112

Year to date: 281

  1. Number of Rush Requests at the In-Process Stage: 90

Year to date: 437

Found 80

Not Found 2

Returned (On-Order) 5

Returned (Already Cat.) 3

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

219

GPC

0

20

YPC

0

20

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 95

Year to date: 742

Serials Cataloguing

Titles catalogued: 40

Year to date: 307

E-Journals Catalogued

Titles catalogued: 29

Year to date: 219

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 85

Year to date: 586

Maintaining URLs not performed in August

Records containing URLs checked: 0

Records containing broken links:

Year to Date: 1,102

Links repaired:

Year to Date: 10

URLs deleted:

Year to Date: 0

Maintaining URLs E-Resources Database (not performed in August 2003)

Records containing URLs checked: 0

Records containing broken links:

Year to Date: 11

Links repaired:

Year to Date: 11

URLs deleted:

Year to Date: 0

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 50

Year to Date: 848

Transfers within same library: 19

Year to Date: 479

Transfers between branches: 25

Year to Date: 1,178

Transfers to storage: 697

Year to Date: 5,636

Transfers Regular Workflow: 33

Year to Date: 954

Withdrawals Regular Workflow: 214

Year to Date: 441

Withdrawals Missing List: 171

Year to Date: 171

Withdrawals Lost: 521

Year to Date: 521

Reinstates: 3

Year to Date: 32

Deleted from YL: 943

Year to Date: 4,712

Deleted from AG-Canada: 501

Year to Date: 2,790

Deleted from OCLC: 938

Year to Date: 3,284

Linking problems: 1

Year to Date: 29

Unlinked books linked: 1

Year to Date: 6

Titles recatalogued: 94

Year to date: 367

Titles reclassified: 23

Year to date: 279

B. Authorities

Authority deletions: 8

Year to Date: 36

Authority Maintenance on Headings in Bibliographic Records: 15

Year to Date: 301

Authority Maintenance on Authority Records: 2

Year to Date: 19

New Authority Records Created: 9

Year to Date 37

Authority Records Loaded: 349

Year to Date 1,262

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from

Collection

YTD

Transfer to Storage

YTD

Withdrawn from

Storage

YTD

Missing

List

YTD

BG Ref

124

124

Frost

97

2,617

697

1,457

Fr. Gov Docs

876

Fr. Ref

5

20

Fr. Lost

Fr. Missing

Scott

69

123

171

171

Scott Ref

475

4,041

Scott Gifts

Scott Gov Docs

157

495

Scott GV

Scott Lost

Scott Map

5

Scott Missing

Scott H

1,619

Scott Q

Scott R

Scott S

Scott T

Scott Ref CD Rom

1

SMIL

SMIL (films)

2

SMIL (videos)

18

22

SMIL (CDs)

9

9

SMIL (cassettes)

3

3

SMIL (CD Rom)

1

1

Steacie

37

402

471

996

Steacie Ref

4

4

Steacie Lost

Steacie Missing

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

0

Steacie

0

7

Scott

4

13

Journals

4

4

TOTALS

8

24

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

2

13

2

4

Bibliographic Services Monthly Report for August 2003

Bibliographic Services Monthly Report for August 2003