February 2004 Monthly Report 76

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for February 2004

Bibliographic Services catalogued 4,045 titles in February 2004.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Linda Smith corrected 9 titles and 73 volumes.

AG-Canada

AG-Canada, a vendor from whom we obtain cataloguing copy is launching a new interface to their suite of products (MARCit, TRACEit, MARCIT-Z39.50), For the time being we still will be using the new interface to MARCit to drop records in their database and import Canadiana authority records as required. Training in the use of the new interface will be provided by AG-Canada and arranged in late March or early April 2004.

H. Fraser worked with H. Hui of Library Computing to configure a new SmartPort policy in the TEST database which will point to the new AG-Canada MARCIT-Z39.50 target.

Sources of Cataloguing Copy

H. Fraser has been looking at the Z39.50 application that is part of the MARCEdit software. This can be used to enhance our ability to find other sources of cataloguing copy and also to have access to connection files we could use to configure other SmartPort destinations.

Yolton Project

H. Pitka catalogued 14 titles in her work on the Yolton Project

STORAGE TRANSFERS

Scott storage transferred to HNES-storage= 3735

Frost storage transferred to HNES-storage = 664

Steacie storage transferred to HNES-storage = 2

MEETINGS ATTENDED

Meeting

Date

Who Attended

Access to Collections Forum

Feb. 10

J. Chumakov, H. Fraser,

M. Salmon, M. Steeves

Bibliographic Services Dept. Mtg

Feb. 26

ALL

Cataloguing Committee

Feb. 17

D. Adams, H. Fraser,

M. Salmon, M. Steeves

Digital Library Working Group

not held

not held

ERAAT

not held

not held

LMC

Feb. 23

H. Fraser

Web Review

Feb. 9

M. Steeves

STAFF

M. Wieliczko attended MS Word training on February 4 and 5th.

Marcia Salmon attended SciFinder Scholar training on February 9th

Heather Pitka and Marcia Salmon attended the Archives Book Club on February 17th

H. Fraser attended a presentation by Micromedia on February 25th to discuss the MARC records for their Microlog product

H. Fraser attended a presentation by UMI/Proquest on February 25th to hear about their Digital Archiving and Access Program for theses.

OTHER

J. Anderson, H. Fraser and B. Lowens met with Government Documents Librarian, A. Wakaruk on February 19th to review and modify the government documents workflow process.

D. Adams, H. Fraser and L. Smith met on February 24th to have a preliminary look at the new AG-Canada AGENT product.


BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

341

745

63

0

12

2

1

0

0

YEAR TO DATE FOUND

3,065

6,831

1,582

370

405

30

246

10

5

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

3,046

29,420

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 33 bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found 0 bays

Searched Twice and No Copy Found 1 ½ bays

Visual Materials in Progress

Titles received from SMIL: 130

Titles in progress: 189

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 31 Year to date: 544

  1. Number of Rush Requests at the In-Process Stage: 307

Year to date: 1,542

Found 246

Not Found 21

Returned (On-Order) 28

Returned (Already Cat.) 12

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

219

GPC

0

20

YPC

0

20

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 185

Year to date: 1,637

Serials Cataloguing

Titles catalogued: 75

Year to date: 670

E-Journals Catalogued

Titles catalogued: 306

Year to date: 1,420

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 116

Year to date: 1,556

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 37

Year to Date: 1,478

Transfers within same library: 22

Year to Date: 605

Transfers between branches: 8

Year to Date: 1,207

Transfers to storage: 0

Year to Date: 7,535

Transfers Regular Workflow: 31

Year to Date: 1,062

Withdrawals Regular Workflow: 311

Year to Date: 1,203

Withdrawals Missing List: 0

Year to Date: 357

Reinstates: 1

Year to Date: 57

Deleted from YL: 63

Year to Date: 7,388

Deleted from AG-Canada: 297

Year to Date: 5,305

Deleted from OCLC: 203

Year to Date: 4,807

Linking problems: 5

Year to Date: 66

Unlinked books linked: 2

Year to Date: 27

Titles recatalogued: 62

Year to date: 740

Titles reclassified: 31

Year to date: 437

B. Authorities

Authority deletions: 0

Year to Date: 62

Authority Maintenance on Headings in Bibliographic Records: 1,251

Year to Date: 5,889

Authority Maintenance on Authority Records: 0

Year to Date: 19

New Authority Records Created: 7

Year to Date: 62

Authority Records Loaded: 620

Year to Date: 3,485

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from

Collection

YTD

Transfer

to

Storage

YTD

Withdrawn

from

Storage

YTD

Missing

List

YTD

BG Ref

124

Bronfman

7

179

Bronfman Ref

16

16

Frost

269

3,122

1,475

Fr. Gov Docs

3

904

Fr. Ref

130

Fr. Lost

25

Fr. Missing

23

Fr. Data File

1

2

Scott

11

203

16

Scott Ref

490

4,041

Scott Gifts

Scott Gov Docs

495

Scott GV

Scott Lost

Scott Map

5

Scott Missing

Scott H

1,619

Scott PQ

21

Scott Q

Scott R

Scott S

Scott T

Scott Ref

CD Rom

SMIL

SMIL (films)

6

8

SMIL (videos)

31

SMIL (CDs)

10

SMIL

(cassettes)

3

SMIL

(CD Rom)

1

2

Steacie

7

438

2,526

161

Steacie Ref

18

996

Steacie Lost

26

Steacie Missing

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

6

Steacie

0

11

Scott

8

41

Journals

1

7

HNES Storage

4

21

Bronfman Storage

0

2

TOTALS

13

88

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

0

20

0

5

Bibliographic Services Monthly Report on February 2004