June 2003 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT for June 2003

Bibliographic Services catalogued 3,791 titles in June 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

Mary Slinn and Linda Smith corrected 14 titles and 60 volumes.

Government Documents Move Yorkline Changes:

1. Based on an extract of MARC records from Yorkline D. Fenwick changed the location of items with the following characteristics from BG-MICR to SCOTT-MICR

Item Type= MICROFICHE or MICROFILM

Class Scheme= TEXT or TEXT-PER

2.Based on an extract of MARC records from Yorkline D. Fenwick changed the location of items with the following characteristics from BG to a temporary location of BG-PER in order to prevent the location of the business periodicals from flipping to SCOTT-GOV

ItemType= PERIODICAL

Class Scheme= LC or LCPER

3.The location BG was renamed to SCOTT-GOV flipping the location of approximately 90, 000 items.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

UPDATES

The Theses Cataloguing Tools page was updated to include a link to the Theses Canada page at the National Library of Canada

https://www.library.yorku.ca/ccm/Biblio/theses/index.htm

MEETINGS ATTENDED

Access to Collections Forum

June 10

H. Fraser, M. Salmon, M. Steeves

Cataloguing Committee

June 10

D. Adams, H. Fraser, M. Salmon, M. Steeves

Frost CLA Appointment Committee

June 3, 4, 10, 11, 12, 17,

C. Ohlers

Librarians Group

June 5

H. Fraser, M. Salmon

LMC

June 16

H. Fraser

Web Review Committee

June 17

M. Steeves

STAFF

D. Clunies began working with D. Adams on video cataloguing.

M. Slinn retired on June 30, 2003.

M. Salmon attended one of the Yoga sessions sponsored by the Staff Development Committee.

OTHER

R. Carcasole revised all cataloguing statistics sheets and the associated spreadsheets to include a category for the new Bronfman Library in preparation for the move of the business collection later this summer.

C. Ohlers identified and resolved a problem with the production version of the SIRSI Infoview client on

E. Culvers workstation.

H. Fraser, M. Salmon and M. Steeves attended the joint American Library Association / Canadian Library Association conference in Toronto.

M. Steeves attended the NASIG (North American Serials Interest Group) conference in Portland, Oregon.

H. Fraser spoke with Assistant Dean Sharon Murphy from Graduate Studies about some of the issues around access to York theses. A meeting to explore the issues in more depth is planned for September 2003.
BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

156

712

149

34

42

4

55

4

2

YEAR TO DATE FOUND

330

1,314

368

84

119

4

156

10

5

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

3,826

7,252

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 29 bays (includes 3 ½ bays of gifts retrieved from storage)

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found ½ bay

Searched Twice and No Copy Found ¾ bay

Visual Materials in Progress

Titles received from SMIL: 196

Titles in progress: 339

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 71

Year to date: 117

  1. Number of Rush Requests at the In-Process Stage: 105

Year to date: 240

Found 87

Not Found 12

Returned (On-Order) 5

Returned (Already Cat.) 1

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

0

67

GPC

0

10

YPC

0

20

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 390

Year to date: 549

Serials Cataloguing

Titles catalogued: 83

Year to date: 206

E-Journals Catalogued

Titles catalogued: 31

Year to date: 142

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 312

Year to date: 404

Maintaining URLs Yorkline

Records containing URLs checked: 16,489

Records containing broken links: 456

Year to Date: 456

Links repaired: 10

Year to Date: 10

URLs deleted: 0

Year to Date: 0

Maintaining URLs E-Resources Database

Records containing URLs checked: 3,702

Records containing broken links: 11

Year to Date: 11

Links repaired: 11

Year to Date: 11

URLs deleted: 0

Year to Date: 0

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 25

Year to Date: 766

Transfers within same library: 26

Year to Date: 451

Transfers between branches: 280

Year to Date: 305

Transfers to storage: 1,221

Year to Date: 4,133

Transfers Regular Workflow: 28

Year to Date: 64

Withdrawals Regular Workflow: 90

Year to Date: 157

Withdrawals Missing List: 0

Year to Date: 0

Withdrawals Lost: 0

Year to Date: 0

Reinstates: 13

Year to Date: 28

Deleted from YL: 852

Year to Date: 3,035

Deleted from AG-Canada: 925

Year to Date: 1,436

Deleted from OCLC: 596

Year to Date: 1,038

Linking problems: 2

Year to Date: 28

Unlinked books linked: 3

Year to Date: 5

Titles recatalogued: 99

Year to date: 220

Titles reclassified: 159

Year to date: 203

B. Authorities

Authority deletions: 2

Year to Date: 18

Authority Maintenance on Headings in Bibliographic Records: 14

Year to Date: 222

Authority Maintenance on Authority Records: 3

Year to Date: 15

New Authority Records Created: 7

Year to Date: 19

Authority Records Loaded: 199

Year to Date: 526

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from

collection

YTD

Transfer to

Storage

YTD

Withdrawn from

Storage

YTD

Missing

List

YTD

BG Ref

Frost

1,356

2,287

331

331

Fr. Gov Docs

203

223

Fr. Ref

15

Fr. Lost

Fr. Missing

Scott

17

43

Scott Ref

3

475

752

3,664

Scott Gifts

Scott Gov Docs

338

Scott GV

Scott Lost

Scott Map

5

5

Scott Missing

Scott H

1,564

1,564

Scott Q

Scott R

Scott S

Scott T

Scott Ref CD Rom

1

SMIL

138

138

SMIL (films)

2

SMIL(videos)

SMIL (CDs)

Steacie

242

242

Steacie Ref

Steacie Lost

Steacie Missing

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

0

Steacie

2

5

Scott

2

5

Journals

0

0

TOTALS

4

10

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

4

5

0

2

Bibliographic Services Monthly Report for June 2003

Bibliographic Services Monthly Report for June 2003