May 2003 Monthly Report

BIBLIOGRAPHIC SERVICES MONTHLY REPORT FOR MAY 2003

Bibliographic Services catalogued 5,211 titles in May 2003.

CATALOGUE ENHANCEMENT

Multivolume Clean-up Project:

M. Slinn and L. Smith corrected 39 titles and 294 volumes.

E. Culver and M. Wieliczkoworked on a project to correct almost 500 MARC records for the Oregon Health and Physical Education theses that loaded with the MANUSCRPT instead of the MARC format.

THE TECHNICAL SERVICES WEB RESOURCES PAGE

NEW LINKS

M. Steeves created a document to accompany the Cataloguers Desktop product. It is linked on the Tech Services Website at: https://www.library.yorku.ca/ccm/Biblio/localcattools/catdeskguide.htm in the Local Cat. Tools Section.

MEETINGS ATTENDED MAY 2003

Access to Collections Forum

May 13

H. Fraser, C. Ohlers, M. Salmon, M. Steeves

Bibliographic Services Departmental Meeting

May 29

All staff

Cataloguing Committee

D. Adams, H. Fraser, C. Ohlers, M. Salmon, M. Steeves

Frost CLA Appt. Committee

May 21

C. Ohlers

LMC

May 26

H. Fraser

Web Review Committee

May 27

M. Steeves

STAFF

Bib. Services staff attended a Cataloguers training session conducted by M. Steeves.

OTHER

Steve Green visited on May 14th to present an overview of the planned AG-Canada database restructuring to the Cataloging Committee.

Sophie Bury, a new librarian in the Business and Government Publications Library had an orientation to Bibliographic Services on May 21.

H. Fraser and M. Steeves met with Prof. Leslie Sanders and graduate assistant Rosita from Atkinson on May 23 concerning the Researching Black Canadian Music and Black Music Cultures in Canada conference. The video proceedings of this conference are to be presented on York Universitys African Canadian Online website. We offered to catalogue the video files once they are available on the website and gave some advice on what type of metadata to use in the website.

Discs for the May 2003 release of Validator arrived and were networked but a problem with use on staff workstations was discovered. M. Steeves identified and resolved the problem with the networked installation and the product is now working properly. Thank you Merle!

M. Steeves conducted training sessions in the use of the Catalogers Desktop product for Monograph Acquisitions staff and Law Library Cataloguing staff.

BIBLIOGRAPHIC SERVICES STATISTICS

  1. SEARCHING AND CATALOGUING WORKFLOW

SmartPort

COPY

AG-CANADA

OCLC

LC

NLC

U of Alberta

U of Toronto

Melvyl

Laval

Western

FOUND

174

602

219

50

77

0

101

6

3

YEAR TO DATE FOUND

174

602

219

50

77

0

101

6

3

Records Exported to AG-Canada and OCLC

NO. OF RECORDS

MONTH/YEAR

YEAR TO DATE

Exported to AG-Canada and OCLC

3,426

3,426

Monographs in Progress

Number:

Waiting to Be Searched 0 bays

Searched and Waiting to Be Catalogued 27 bays

Searched Once and No Copy Found 0 bays

Searched Once and Partial Copy Found 1 bay

Searched Twice and No Copy Found 3/4 bay

Visual Materials in Progress

Titles received from SMIL: 172

Titles in progress: 288

Rush Cataloguing

  1. Number of Rush Cataloguing Requests

(Identified at Other Stages): 46

Year to date: 46

  1. Number of Rush Requests at the In-Process Stage: 135

Year to date: 135

Found 118

Not Found 10

Returned (On-Order) 4

Returned (Already Cat.) 3

Minimal Level Cataloguing

Type of Record

Number added to Yorkline

Number added Year-to-date

CPC

67

67

GPC

10

10

YPC

20

20

Government Documents Cataloguing

Titles catalogued include FR, SC all formats: 159

Year to date: 159

Serials Cataloguing

Titles catalogued: 123

Year to date: 123

E-Journals Catalogued

Titles catalogued: 111

Year to date: 111

E-Books Catalogued (includes electronic version of York theses)

Titles catalogued: 92

Year to date: 92

  1. CATALOGUE ENHANCEMENT
  1. Bibliographic Records

Maintenance on Bib. Records (Corrections): 741

Year to Date: 741

Transfers within same library: 425

Year to Date: 425

Transfers between branches: 25

Year to Date: 25

Transfers to storage: 2,912

Year to Date: 2,912

Transfers Regular Workflow: 36

Year to Date: 36

Withdrawals Regular Workflow: 67

Year to Date: 67

Withdrawals Missing List: 0

Year to Date: 0

Withdrawals Lost: 0

Year to Date: 0

Reinstates: 15

Year to Date: 15

Deleted from YL: 2,183

Year to Date: 2,183

Deleted from AG-Canada: 511

Year to Date: 511

Deleted from OCLC: 442

Year to Date: 442

Linking problems: 26

Year to Date: 26

Unlinked books linked: 2

Year to Date: 2

Titles recatalogued: 121

Year to date: 121

Titles reclassified: 44

Year to date: 44

B. Authorities

Authority deletions: 16

Year to Date: 16

Authority Maintenance on Headings in Bibliographic Records: 208

Year to Date: 208

Authority Maintenance on Authority Records: 12

Year to Date: 12

New Authority Records Created: 12

Year to Date: 12

Authority Records Loaded: 327

Year to Date: 327

lll. OTHER

TOTAL WITHDRAWALS AND WEEDING INCLUDING SPECIAL PROJECTS

Location

Withdrawn

from collection

YTD

Transfer. to Storage

YTD

Withdrawn from Storage

YTD

Missing

List

YTD

BG Gov Docs

BG Ref

BG Gov Docs Missing

BG Gov Docs Lost

Frost

931

931

Fr. Gov Docs

20

20

Fr. Ref

15

15

Fr. Lost

Fr. Missing

Scott

26

26

Scott Ref

472

472

2,912

2,912

Scott Gifts

Scott Gov. Docs

338

338

Scott GV

Scott Lost

Scott Missing

Scott H

Scott Q

Scott R

Scott S

Scott T

Scott Ref CD Rom

1

1

SMIL (films)

2

2

SMIL (videos)

SMIL (CDs)

Steacie

Steacie Ref

Steacie Lost

Steacie Missing

STORAGE AND TRANSFERRED BACK TO COLLECTIONS

Library

Numbers Requested

Year to date

Frost

0

0

Steacie

3

3

Scott

3

3

Journals

0

0

TOTALS

6

6

NUMBER OF DISKS COPIED FOR BOOKS WITH COMPUTER DISKS

Format

Original Disks Copied

Original Disks Year to Date

Replacement Disks Copied

Replacement. Disks Year to Date

3 ½

1

1

2

2

Bibliographic Services Monthly Report for May 2003

Bibliographic Services Monthly Report for May 2003