generalpolicies

GENERAL POLICIES FOR CATALOGUING ELECTRONIC/INTERNET RESOURCES

  • Minimal level vs Full level cataloguing
  • Searching for Copy
  • Bibliographic Format
  • Sirsi Item Types
  • Call Number and Class Scheme
  • Location
  • Holdings
  • Date Catalogued
  • Minimal level vs Full level cataloguing

    Minimal level cataloguing:

    Minimal level records will be created when cataloguing original titles within large collections of electronic resources such as : Academic Press and JSTOR. In instances where York also owns the title in print, the electronic/Internet version will be treated as an added copy using the appropriate call number, location and item type.

    Minimal level records will be created for electronic/Internet resources which are free with a print subscription in instances where the title of the Internet version differs from the print copy. In instances where the Internet version is the same as the print version, the electronic/Internet version will be treated as an added copy using the appropriate call number, location and item type.

    Added (electronic) copies will be created for titles which we own in hard copy.

    Full level cataloguing:

    Full level records will be created for other types of electronic resources

    Searching for copy

    Have item searched in AG-Canada and/or OCLC

    Bibliographic Format

    When creating a record for an original electronic/Internet resource select the format appropriate to the most significant aspect of the content rather than the physical form. Therefore use the:

    MARC format for electronic books including government documents

    and use the:

    SERIAL format for ejournals including government documents.

    Since the 008 in neither the MARC nor the SERIAL format contains information relevant to the computer file aspects of electronic resources. This information gets coded in the 006 (Fixed Field – Additional Material Characteristics)

    SIRSI Item types

    Item types for electronic resources are based on existing item types and will be created as necessary. Examples:

    E-BOOK for an electronic monograph

    E-GOV-DOC for an electronic government document

    E-INDEX for an electronic periodical index

    E-MAP for an electronic map

    EJOURNAL (which had already been established) is an exception to this new rule for item types

    Call number/Class scheme

    All call numbers for electronic resources will be ELECTRONIC

    The class scheme will be either TEXT or TEXTPER

    Add only ONE such call number to a record.

    Location

    The location for ALL electronic resources is INTERNET

    Holdings Information

    No holdings information will be given for electronic resources that are issued as serials

    Date Catalogued

    No date catalogued will be given. York holdings for electronic resources will not be reported to AG-Canada or OCLC.