December 2001 Monthly Report 65


TO: Dale Irwin

FROM: Nancy Hall

RE: Monograph Acquisitions Monthly Report December, 2001

DATE: Jan 8, 2002

1. Saraya Elwin. During December, Saraya weeded 170 Scott Q books which were part of Brian Wilks project of the science areas of Scott. From the CIIA project, 11 books were added to Yorkline and 4 books were discarded to the National Library. Saraya was on vacation for most of December.

2. Copy Cataloguing. Along with cataloguing YBP books, copy ca taloguers continue to catalogue a number of LC copy items from the cataloguing backlog. Monograph Acquisitions staff catalogued a total of 1163 items this month. The backlog is still increasing as we endeavor to do as much as we can with less staff. The copy cataloguing figure includes titles catalogued for Steacie as part of the shelf-ready project.

3. Workflow. We are adjusting as best we can to handling the clerical duties formerly done by Rita Caracsoles position. As well staff are learning and i ncorporating Government Documents duties into their regular workflow.

4. Ordering. We are processing orders as they come into the department as quickly as possible. Large numbers of items are being ordered on-line through Gobi as well as faxing o r e-mailing orders when appropriate. This speeds up receipts. The impact of the lower Canadian dollar is being felt somewhat. Funds are being closely monitored as we approach the latter half of the fiscal with particular attention to the approval plan.

5. Vendors. This month I had an unexpected visit from Brian Tierney of the Stationery Office in England. This is the first time anyone has visited from this office. We were able to discuss some recurrent problems and it will be useful to have a contact person for the future. As well, Peggy Warren and I had a preliminary meeting with Maria Dranitsaris of Coutts to discuss a French Canadian approval plan. Service from Renaud-Bray, our current vendor, is terrible and they are no longer meeting our needs in this area. Maria will return in January with Ann Bird, Manager of Approval Plans at Coutts, to further discuss the viability of a plan.